JTCCS Careers
About the job (Operations Manager VA, Remote)
Operations Manager Virtual Assistant Location: Remote, based in the Philippines Hours: Must be available full-time during Austin, TX business hours (CST/CDT) Industry: Real Estate (Brokerage, Investment, or Property Management) Requirements
3+ years experience as an operations manager, executive virtual assistant, or transaction coordinator, preferably supporting a U.S.-based real estate company Strong understanding of U.S. real estate processes including: Listings and MLS platforms Transaction coordination Contract timelines (TREC forms a plus) Title, escrow, and mortgage processes High-level proficiency with tools such as: CRM: Follow Up Boss, HubSpot, Salesforce, or similar Project Management: Asana, ClickUp, Trello Document Tools: DocuSign, Dotloop, Google Workspace, Microsoft Office Exceptional English communication skills (written and spoken) Detail-oriented with strong organizational and time management abilities Proactive and capable of working independently with minimal supervision Able to handle confidential information with discretion Core Responsibilities
Oversee daily operations and ensure smooth workflow for the real estate team Manage transactions from contract to close: Coordinate with title companies, lenders, buyers, and sellers Track deadlines, schedule inspections/appraisals, and ensure compliance Maintain and update CRM systems, follow-up trackers, and reporting dashboards Coordinate broker and agent calendars, meeting prep, and inbox management Support marketing efforts: Prepare property listings Schedule social media and email campaigns Coordinate with photographers, designers, and vendors Assist in onboarding new agents or VAs, creating SOPs, and optimizing systems Preferred Qualifications
Previous remote experience supporting a U.S.-based real estate team or brokerage Knowledge of Texas real estate market or TREC guidelines (a plus) Familiarity with QuickBooks or similar for basic bookkeeping or expense tracking Experience with U.S. tax reporting support (e.g., 1099 prep) is a bonus
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Operations Manager Virtual Assistant Location: Remote, based in the Philippines Hours: Must be available full-time during Austin, TX business hours (CST/CDT) Industry: Real Estate (Brokerage, Investment, or Property Management) Requirements
3+ years experience as an operations manager, executive virtual assistant, or transaction coordinator, preferably supporting a U.S.-based real estate company Strong understanding of U.S. real estate processes including: Listings and MLS platforms Transaction coordination Contract timelines (TREC forms a plus) Title, escrow, and mortgage processes High-level proficiency with tools such as: CRM: Follow Up Boss, HubSpot, Salesforce, or similar Project Management: Asana, ClickUp, Trello Document Tools: DocuSign, Dotloop, Google Workspace, Microsoft Office Exceptional English communication skills (written and spoken) Detail-oriented with strong organizational and time management abilities Proactive and capable of working independently with minimal supervision Able to handle confidential information with discretion Core Responsibilities
Oversee daily operations and ensure smooth workflow for the real estate team Manage transactions from contract to close: Coordinate with title companies, lenders, buyers, and sellers Track deadlines, schedule inspections/appraisals, and ensure compliance Maintain and update CRM systems, follow-up trackers, and reporting dashboards Coordinate broker and agent calendars, meeting prep, and inbox management Support marketing efforts: Prepare property listings Schedule social media and email campaigns Coordinate with photographers, designers, and vendors Assist in onboarding new agents or VAs, creating SOPs, and optimizing systems Preferred Qualifications
Previous remote experience supporting a U.S.-based real estate team or brokerage Knowledge of Texas real estate market or TREC guidelines (a plus) Familiarity with QuickBooks or similar for basic bookkeeping or expense tracking Experience with U.S. tax reporting support (e.g., 1099 prep) is a bonus
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