24 Seven Talent
Pay found in job post
Retrieved from the description.
Base pay range $25.00/hr - $30.00/hr
Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a
Conference and Meeting Events Coordinator
to join their team on a long‑term contract basis, starting immediately.
Pay Range : $25-30/hr.
Hours : 40/week
Duration : Ongoing
The
Conference & Meeting Coordinator
will support the Assistant Director of Meetings in the end‑to‑end planning, coordination, and execution of meetings, conferences, and special events. This role requires a proactive, detail‑oriented professional with strong organizational skills, vendor management experience, and the ability to work independently in a fast‑paced, high‑volume environment.
You’ll serve as the right hand to the Assistant Director, managing day‑to‑day logistics, timelines, and communications that ensure each event is executed with excellence.
Key Responsibilities Event Coordination & Planning
Support the planning and execution of large‑scale conferences (20,000–25,000 attendees) and smaller meetings throughout the year.
Coordinate logistics including venue selection, vendor contracts, catering, AV, transportation, and accommodations.
Manage event timelines, task lists, and run‑of‑show documentation.
Prepare materials, signage, and meeting collateral for on‑site use.
Communicate directly with external vendors to review specs, confirm details, and ensure deliverables meet event standards.
Coordinate bids, proposals, and contracts in collaboration with the Assistant Director.
Serve as a key liaison between the internal meetings team, external partners, and suppliers.
Administrative & Operational Support
Provide day‑to‑day administrative assistance including scheduling, document management, and expense tracking.
Maintain organized records of event budgets, contracts, and post‑event reports.
Ensure compliance with internal approval processes and budgetary guidelines.
Partner with internal departments (communications, logistics, finance, etc.) to ensure all aspects of each event are aligned and well‑coordinated.
Support on‑site execution as needed and provide real‑time problem‑solving during events.
Qualifications & Experience
Bachelor’s degree in
Hospitality, Event Management, Communications, or a related field
preferred.
2-3 years of professional experience
in event, conference, or meeting coordination.
Proven success managing logistics for
large‑scale events (5,000+ attendees)
strongly preferred.
Strong vendor and project management experience with excellent attention to detail.
Ability to operate independently with minimal supervision in a structured, on‑site environment.
Excellent communication, multitasking, and problem‑solving skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management tools or CRM’s.
A passion for mission‑driven organizations and high‑impact events.
Why Join the Team This is an opportunity to play a key role in producing
some of the most inspiring and high‑profile gatherings in the organization’s history . You’ll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.
Seniority level Mid‑Senior level
Employment type Contract
Job function Project Management
Industries Events Services
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Base pay range $25.00/hr - $30.00/hr
Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a
Conference and Meeting Events Coordinator
to join their team on a long‑term contract basis, starting immediately.
Pay Range : $25-30/hr.
Hours : 40/week
Duration : Ongoing
The
Conference & Meeting Coordinator
will support the Assistant Director of Meetings in the end‑to‑end planning, coordination, and execution of meetings, conferences, and special events. This role requires a proactive, detail‑oriented professional with strong organizational skills, vendor management experience, and the ability to work independently in a fast‑paced, high‑volume environment.
You’ll serve as the right hand to the Assistant Director, managing day‑to‑day logistics, timelines, and communications that ensure each event is executed with excellence.
Key Responsibilities Event Coordination & Planning
Support the planning and execution of large‑scale conferences (20,000–25,000 attendees) and smaller meetings throughout the year.
Coordinate logistics including venue selection, vendor contracts, catering, AV, transportation, and accommodations.
Manage event timelines, task lists, and run‑of‑show documentation.
Prepare materials, signage, and meeting collateral for on‑site use.
Communicate directly with external vendors to review specs, confirm details, and ensure deliverables meet event standards.
Coordinate bids, proposals, and contracts in collaboration with the Assistant Director.
Serve as a key liaison between the internal meetings team, external partners, and suppliers.
Administrative & Operational Support
Provide day‑to‑day administrative assistance including scheduling, document management, and expense tracking.
Maintain organized records of event budgets, contracts, and post‑event reports.
Ensure compliance with internal approval processes and budgetary guidelines.
Partner with internal departments (communications, logistics, finance, etc.) to ensure all aspects of each event are aligned and well‑coordinated.
Support on‑site execution as needed and provide real‑time problem‑solving during events.
Qualifications & Experience
Bachelor’s degree in
Hospitality, Event Management, Communications, or a related field
preferred.
2-3 years of professional experience
in event, conference, or meeting coordination.
Proven success managing logistics for
large‑scale events (5,000+ attendees)
strongly preferred.
Strong vendor and project management experience with excellent attention to detail.
Ability to operate independently with minimal supervision in a structured, on‑site environment.
Excellent communication, multitasking, and problem‑solving skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with event management tools or CRM’s.
A passion for mission‑driven organizations and high‑impact events.
Why Join the Team This is an opportunity to play a key role in producing
some of the most inspiring and high‑profile gatherings in the organization’s history . You’ll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.
Seniority level Mid‑Senior level
Employment type Contract
Job function Project Management
Industries Events Services
#J-18808-Ljbffr