AM Best
Join to apply for the
HR Assistant
role at
AM Best .
Benefits
Medical plan options/prescription drug plan
Dental plan/vision plan options
Flexible spending and health savings accounts
401(k) retirement savings plan with a Roth savings option and company matching contributions
Educational assistance program
Flexible and hybrid work arrangements
Paid time off/Paid company holidays
Overview The HR Assistant's primary role will be to provide full administrative assistance to support Human Resources and other management members as assigned. Other general duties include maintaining reports and files and answering general questions about policies, procedures, and benefits. The HR Assistant will update policies and procedures as well as assist other areas in Human Resources as requested, such as coordination and/or administration of a number of projects and programs respectively.
Responsibilities
Support Recruitment with regards to on-boarding new hires and off-boarding employees
Act as first point of contact for new and existing employees regarding HR general questions
Prepare documents, correspondence, memos, surveys and e-mails
Responsible for department filing and maintenance of active and terminated employee files (paper & electronic)
Responsible for preparation and coordination of termination paperwork, including entering termination into appropriate databases
Coordinate and promote employee events, Adopt a Family, discount programs and any new project promotions assigned
Responsible for the administration and coordination of the service anniversary program which includes procuring reward gift catalogs and plaques
Update organizational charts and appropriate databases as re-organizations occur. Prepare and distribute organization charts and associated reporting on a monthly basis
Process all invoices and billing for the department including preparing and tracking check request vouchers, making copies as needed, mailing checks and filing accordingly
Coordinate memorial flowers/donations with local florists
Oversee the delivery of confidential mail and prepare UPS shipping label and certified mail
Assist with compilation of Board Reports
Partner with the Learning and Development Team to coordinate the administration for the Analytical Development program for the ratings division; tracking submissions for reimbursement through course completion and notification to management of salary adjustment eligibility
Responsible for the coordination and administration of the educational financial assistance program for the general staff population, which includes obtaining approval, expense and completion tracking and submission for reimbursement
Responsible for the coordination and administration of the Charitable Work program for the general staff population, which includes obtaining approval, and tracking and notification to payroll
Additional Duties
Act as the back-up receptionist on the switchboard
Greet visitors, sign them in and take their photo
Answer incoming calls and direct calls to the appropriate persons/departments
Assign and collect temporary ID badges from AMB and AMBRS employees
Handle Department mail and distribution
Primary contact for First Aid box and supplies
Assist with special projects as assigned
Qualifications
High School Diploma required; Associate’s Degree or Bachelor’s Degree in a related field a plus
Two years related experience in a Human Resources function
Skills
Proficiency in Microsoft Office required
Excellent client service and communication skills
Ability to work in a team orientated environment maintaining cooperative working relationships
Ability to work independently in a time sensitive environment
Must maintain department confidentially at all times
Ability to work under pressure and multi-task requiring excellent prioritization skills
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
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HR Assistant
role at
AM Best .
Benefits
Medical plan options/prescription drug plan
Dental plan/vision plan options
Flexible spending and health savings accounts
401(k) retirement savings plan with a Roth savings option and company matching contributions
Educational assistance program
Flexible and hybrid work arrangements
Paid time off/Paid company holidays
Overview The HR Assistant's primary role will be to provide full administrative assistance to support Human Resources and other management members as assigned. Other general duties include maintaining reports and files and answering general questions about policies, procedures, and benefits. The HR Assistant will update policies and procedures as well as assist other areas in Human Resources as requested, such as coordination and/or administration of a number of projects and programs respectively.
Responsibilities
Support Recruitment with regards to on-boarding new hires and off-boarding employees
Act as first point of contact for new and existing employees regarding HR general questions
Prepare documents, correspondence, memos, surveys and e-mails
Responsible for department filing and maintenance of active and terminated employee files (paper & electronic)
Responsible for preparation and coordination of termination paperwork, including entering termination into appropriate databases
Coordinate and promote employee events, Adopt a Family, discount programs and any new project promotions assigned
Responsible for the administration and coordination of the service anniversary program which includes procuring reward gift catalogs and plaques
Update organizational charts and appropriate databases as re-organizations occur. Prepare and distribute organization charts and associated reporting on a monthly basis
Process all invoices and billing for the department including preparing and tracking check request vouchers, making copies as needed, mailing checks and filing accordingly
Coordinate memorial flowers/donations with local florists
Oversee the delivery of confidential mail and prepare UPS shipping label and certified mail
Assist with compilation of Board Reports
Partner with the Learning and Development Team to coordinate the administration for the Analytical Development program for the ratings division; tracking submissions for reimbursement through course completion and notification to management of salary adjustment eligibility
Responsible for the coordination and administration of the educational financial assistance program for the general staff population, which includes obtaining approval, expense and completion tracking and submission for reimbursement
Responsible for the coordination and administration of the Charitable Work program for the general staff population, which includes obtaining approval, and tracking and notification to payroll
Additional Duties
Act as the back-up receptionist on the switchboard
Greet visitors, sign them in and take their photo
Answer incoming calls and direct calls to the appropriate persons/departments
Assign and collect temporary ID badges from AMB and AMBRS employees
Handle Department mail and distribution
Primary contact for First Aid box and supplies
Assist with special projects as assigned
Qualifications
High School Diploma required; Associate’s Degree or Bachelor’s Degree in a related field a plus
Two years related experience in a Human Resources function
Skills
Proficiency in Microsoft Office required
Excellent client service and communication skills
Ability to work in a team orientated environment maintaining cooperative working relationships
Ability to work independently in a time sensitive environment
Must maintain department confidentially at all times
Ability to work under pressure and multi-task requiring excellent prioritization skills
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
#J-18808-Ljbffr