Vaco
Overview
We are partnering with a private family and CEO in Hermosa Beach who is seeking a
highly organized Executive Personal Assistant . This position leans heavily toward
personal support (80-90%)
with a smaller portion dedicated to business-related tasks. It's an exciting opportunity for someone who enjoys variety, thrives in a "no job is too small" environment, and brings a polished yet approachable presence. The right candidate will be local to the
South Bay , comfortable working in and out of multiple residences, and able to balance both personal and professional demands with discretion. A background in
supporting UHNW individuals, estate management, or family office environments
is strongly preferred. Key Responsibilities
Act as a trusted personal assistant to the CEO and family, managing daily requests, errands, scheduling, and lifestyle needs Oversee property coordination for multiple residences, including vendor and contractor management, routine upkeep, and service schedules Coordinate complex travel arrangements, including private aviation, transportation, accommodations, and family logistics Support family activities, events, and gatherings - from small social occasions to larger-scale functions - including planning and vendor coordination Manage and track personal and light business expenses; reconcile accounts and assist with financial organization Provide administrative support in-office, including managing calendars and handling ad hoc requests for the CEO Stay proactive by anticipating needs, troubleshooting challenges, and maintaining strong organization across personal and family priorities Qualifications
Bachelor's Degree
required 5+ years' experience as a
Personal Assistant, Family Assistant, or Estate Manager , ideally supporting high-net-worth individuals or executives Proven ability to handle confidential matters with discretion and professionalism Strong organizational and multitasking skills; able to shift seamlessly between tasks in a fast-moving environment Excellent communication skills, both written and verbal; polished and professional presentation Tech-savvy, proficient with Microsoft Office Suite (Word, Excel), and comfortable learning new tools (expense systems, scheduling platforms, etc.) Local to the
South Bay (Hermosa/Manhattan Beach area)
required; reliable transportation and valid insurance Flexible, responsive, and adaptable, able to manage tasks ranging from high-level travel planning to hands-on property support EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. As required by local law, the salary range above reasonably estimates the base compensation for this position in geographies that require range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr
We are partnering with a private family and CEO in Hermosa Beach who is seeking a
highly organized Executive Personal Assistant . This position leans heavily toward
personal support (80-90%)
with a smaller portion dedicated to business-related tasks. It's an exciting opportunity for someone who enjoys variety, thrives in a "no job is too small" environment, and brings a polished yet approachable presence. The right candidate will be local to the
South Bay , comfortable working in and out of multiple residences, and able to balance both personal and professional demands with discretion. A background in
supporting UHNW individuals, estate management, or family office environments
is strongly preferred. Key Responsibilities
Act as a trusted personal assistant to the CEO and family, managing daily requests, errands, scheduling, and lifestyle needs Oversee property coordination for multiple residences, including vendor and contractor management, routine upkeep, and service schedules Coordinate complex travel arrangements, including private aviation, transportation, accommodations, and family logistics Support family activities, events, and gatherings - from small social occasions to larger-scale functions - including planning and vendor coordination Manage and track personal and light business expenses; reconcile accounts and assist with financial organization Provide administrative support in-office, including managing calendars and handling ad hoc requests for the CEO Stay proactive by anticipating needs, troubleshooting challenges, and maintaining strong organization across personal and family priorities Qualifications
Bachelor's Degree
required 5+ years' experience as a
Personal Assistant, Family Assistant, or Estate Manager , ideally supporting high-net-worth individuals or executives Proven ability to handle confidential matters with discretion and professionalism Strong organizational and multitasking skills; able to shift seamlessly between tasks in a fast-moving environment Excellent communication skills, both written and verbal; polished and professional presentation Tech-savvy, proficient with Microsoft Office Suite (Word, Excel), and comfortable learning new tools (expense systems, scheduling platforms, etc.) Local to the
South Bay (Hermosa/Manhattan Beach area)
required; reliable transportation and valid insurance Flexible, responsive, and adaptable, able to manage tasks ranging from high-level travel planning to hands-on property support EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs. As required by local law, the salary range above reasonably estimates the base compensation for this position in geographies that require range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr