WVU Medicine Children's
Administrative Specialist
WVU Medicine Children's, Morgantown, West Virginia, United States, 26501
Join to apply for the
Administrative Specialist
role at
WVU Medicine Golisano Children's .
We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full.
Performs a wide range of skilled administrative duties and coordinates a variety of office procedures in support of assigned division staff. Specializes in calendar and time management work supporting the Assistant Vice President, ambulatory operations and ambulatory directors. Provides clerical support also for other administrative units and functions. Research, analyze and evaluate data of various forms and make recommendations on various specialized projects.
Minimum Qualifications
Education: High School Diploma or Equivalent AND Four (4) years of high-level Administrative Experience OR Associate’s Degree AND Two (2) years of high-level Executive Office Experience OR Bachelor’s Degree.
Experience: Work experience in a healthcare and medical environment.
Preferred Qualifications
Work experience in a healthcare and medical environment.
Core Duties and Responsibilities
Provides general administrative support functions to assigned Executive(s).
Responsible for program coordination for various Ambulatory Operations projects driven by AVP.
Works independently to assist in the coordination/scheduling for the Executive(s) including schedule of standing meetings and responding to requests for the meetings as requested.
Screens and refers all incoming phone calls and visitors to ensure accurate and timely communications are facilitated and that the Administrative office is presented in a positive manner.
Assists with projects specific to assigned Executive’s area of responsibility.
Determines priorities for meetings; schedules meetings; collects agenda items, prepares agenda and composes minutes as requested.
Coordinates with high-level external executives and officials who develop and maintain integral relationships with WVU Medicine and its executive team.
Regularly engages in a variety of contacts with external and internal publics in order to obtain or exchange information, arrange meetings and so forth.
Assists in travel arrangements and reimbursement paperwork.
Assists the Program Coordinator, Academic Affairs Manager, Administrative Directors, and Assistant Vice President as needed.
Maintains proper levels of office inventories to allow staff to complete assigned responsibilities.
Monitors and orders dietary supplies as needed for individual meetings, reception, etc., and appropriately reviews and routes invoices for payment.
Provides administrative support for other administrative units and functions and willingly helps as needed in the department.
Responsible for the updating and monitoring of the department website.
Coordinates division events and conferences.
Processes patient dismissals at request of provider/department for Administration approval, mail and track USPS certified letter to patient, place provider/department block in EPIC, communicate documentation to HIM.
Compiles accurate statistical, financial or unit activity data for department as assigned.
Serves as primary and/or backup coder & approver in WebNow invoicing system for multiple cost centers.
Coordinates and facilitates New Employee Orientation for the Ambulatory division.
Manages and approves payroll for department leadership and ensures correct entry of timecard.
Opens and reviews incoming mail, determines nature of correspondence and routes to appropriate person as soon as possible after receipt of mail; prioritizes mail, and takes action as indicated; independently responds to correspondence; and coordinates all outgoing mail.
Skills And Abilities
Maintains a high level of confidentiality at all times.
Ability to work independently and exercise good judgment with exemplary attention to detail.
Demonstrated advanced organizational skills with the ability to prioritize multiple activities and follow through to completion.
Strong oral presentation and critical thinking skills.
Excellent writing skills to prepare memos/letters/correspondence and administrative reports.
Strong computer skills, including proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
Strong Calendar Management Skills.
Physical Requirements
High degree of concentration required.
Ability to sit for long periods of time.
Ability to lift, push or pull 10-15 pounds.
Working Environment
Standard office environment.
Scheduled Weekly Hours: 40
Exempt/Non-Exempt: Non-Exempt
Shift: United States of America (Non-Exempt)
Company: WVUH West Virginia University Hospitals
Cost Center: 8280 UHA Emergency Medicine WVUH
Address: 1 Medical Center Drive, Morgantown, West Virginia
Equal Opportunity Employer: West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
#J-18808-Ljbffr
Administrative Specialist
role at
WVU Medicine Golisano Children's .
We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full.
Performs a wide range of skilled administrative duties and coordinates a variety of office procedures in support of assigned division staff. Specializes in calendar and time management work supporting the Assistant Vice President, ambulatory operations and ambulatory directors. Provides clerical support also for other administrative units and functions. Research, analyze and evaluate data of various forms and make recommendations on various specialized projects.
Minimum Qualifications
Education: High School Diploma or Equivalent AND Four (4) years of high-level Administrative Experience OR Associate’s Degree AND Two (2) years of high-level Executive Office Experience OR Bachelor’s Degree.
Experience: Work experience in a healthcare and medical environment.
Preferred Qualifications
Work experience in a healthcare and medical environment.
Core Duties and Responsibilities
Provides general administrative support functions to assigned Executive(s).
Responsible for program coordination for various Ambulatory Operations projects driven by AVP.
Works independently to assist in the coordination/scheduling for the Executive(s) including schedule of standing meetings and responding to requests for the meetings as requested.
Screens and refers all incoming phone calls and visitors to ensure accurate and timely communications are facilitated and that the Administrative office is presented in a positive manner.
Assists with projects specific to assigned Executive’s area of responsibility.
Determines priorities for meetings; schedules meetings; collects agenda items, prepares agenda and composes minutes as requested.
Coordinates with high-level external executives and officials who develop and maintain integral relationships with WVU Medicine and its executive team.
Regularly engages in a variety of contacts with external and internal publics in order to obtain or exchange information, arrange meetings and so forth.
Assists in travel arrangements and reimbursement paperwork.
Assists the Program Coordinator, Academic Affairs Manager, Administrative Directors, and Assistant Vice President as needed.
Maintains proper levels of office inventories to allow staff to complete assigned responsibilities.
Monitors and orders dietary supplies as needed for individual meetings, reception, etc., and appropriately reviews and routes invoices for payment.
Provides administrative support for other administrative units and functions and willingly helps as needed in the department.
Responsible for the updating and monitoring of the department website.
Coordinates division events and conferences.
Processes patient dismissals at request of provider/department for Administration approval, mail and track USPS certified letter to patient, place provider/department block in EPIC, communicate documentation to HIM.
Compiles accurate statistical, financial or unit activity data for department as assigned.
Serves as primary and/or backup coder & approver in WebNow invoicing system for multiple cost centers.
Coordinates and facilitates New Employee Orientation for the Ambulatory division.
Manages and approves payroll for department leadership and ensures correct entry of timecard.
Opens and reviews incoming mail, determines nature of correspondence and routes to appropriate person as soon as possible after receipt of mail; prioritizes mail, and takes action as indicated; independently responds to correspondence; and coordinates all outgoing mail.
Skills And Abilities
Maintains a high level of confidentiality at all times.
Ability to work independently and exercise good judgment with exemplary attention to detail.
Demonstrated advanced organizational skills with the ability to prioritize multiple activities and follow through to completion.
Strong oral presentation and critical thinking skills.
Excellent writing skills to prepare memos/letters/correspondence and administrative reports.
Strong computer skills, including proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
Strong Calendar Management Skills.
Physical Requirements
High degree of concentration required.
Ability to sit for long periods of time.
Ability to lift, push or pull 10-15 pounds.
Working Environment
Standard office environment.
Scheduled Weekly Hours: 40
Exempt/Non-Exempt: Non-Exempt
Shift: United States of America (Non-Exempt)
Company: WVUH West Virginia University Hospitals
Cost Center: 8280 UHA Emergency Medicine WVUH
Address: 1 Medical Center Drive, Morgantown, West Virginia
Equal Opportunity Employer: West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.
#J-18808-Ljbffr