WVU Medicine
Overview
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Sr Executive Assistant
role at
WVU Medicine . Performs a wide range of skilled clerical duties and coordinates a variety of office procedures in support of a Chief Officer and/or Vice Presidents. Specializes in clerical work supporting the Chief Officer and/or Vice President’s areas of responsibility. Researches, analyzes, and evaluates data of various forms and makes recommendations on various specialized projects. Also provides clerical support for other administrative units and functions. Responsibilities
Works independently to initiate and complete executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership. Responds to requests for information from a variety of senior/executive level leaders. Independently screens phone and face-to-face requests for the senior/executive leadership of WVUH. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested. Meets all assigned deadlines. Assists senior/executive develop and gather data for specific projects. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments. Establishes and maintains office files and records and assembles information from these and other sources. Archives files independently as appropriate. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership. Researches and compiles information as requested from senior/executive. Drafts personal and business correspondence, letters and memos as requested. Proofreads all typed correspondence prior to submittal or distribution. Compiles accurate statistical, financial or unit activity data for the department as assigned. Coordinates travel arrangements as needed and prepares travel reimbursements for signature. Participates in cross-training with all support staff in the hospital. Prioritizes mail, messages, inquiries, etc. for the senior/executive’s action or response. Works with management to coordinate and identify educational and training opportunities. Represents the executive and organization in a positive way. Qualifications
MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE: High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree. PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: Bachelor's Degree in Business Administration, Health Administration preferred EXPERIENCE: Work experience in a health care and medical environment preferred. Required Skills Strong computer skills, communication skills, organization skills, and transcription are required. Knowledge of basic business principles and the ability to utilize Microsoft Office and database applications as appropriate. Maintains a high level of confidentiality at all times. Ability to work independently and exercise good judgment with exemplary attention to detail. Demonstrated advanced organizational skills with the ability to prioritize multiple activities and follow through to completion. Ability to assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives. Strong oral presentation and critical thinking skills required. Excellent writing skills required in order to prepare memos/letters/correspondence and administrative reports to develop policies and procedures and respond to critical issues for the senior/executive Ability to sit for long periods of time. Ability to lift, push or pull 10-15 pounds. Pay range and compensation package
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Statement
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Join to apply for the
Sr Executive Assistant
role at
WVU Medicine . Performs a wide range of skilled clerical duties and coordinates a variety of office procedures in support of a Chief Officer and/or Vice Presidents. Specializes in clerical work supporting the Chief Officer and/or Vice President’s areas of responsibility. Researches, analyzes, and evaluates data of various forms and makes recommendations on various specialized projects. Also provides clerical support for other administrative units and functions. Responsibilities
Works independently to initiate and complete executive support functions for senior/executive leadership. Acts independently as a representative to hospital leadership. Responds to requests for information from a variety of senior/executive level leaders. Independently screens phone and face-to-face requests for the senior/executive leadership of WVUH. Works independently to assist in the coordination/scheduling for their senior/executive including scheduling of standing meetings, responding to requests for meetings as requested. Meets all assigned deadlines. Assists senior/executive develop and gather data for specific projects. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments. Establishes and maintains office files and records and assembles information from these and other sources. Archives files independently as appropriate. Prints meeting materials and prepares meeting folders for internal and external meetings of the senior/executive leadership. Researches and compiles information as requested from senior/executive. Drafts personal and business correspondence, letters and memos as requested. Proofreads all typed correspondence prior to submittal or distribution. Compiles accurate statistical, financial or unit activity data for the department as assigned. Coordinates travel arrangements as needed and prepares travel reimbursements for signature. Participates in cross-training with all support staff in the hospital. Prioritizes mail, messages, inquiries, etc. for the senior/executive’s action or response. Works with management to coordinate and identify educational and training opportunities. Represents the executive and organization in a positive way. Qualifications
MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE: High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree AND Two years of high level Executive Office Experience OR Bachelor’s Degree. PREFERRED QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: Bachelor's Degree in Business Administration, Health Administration preferred EXPERIENCE: Work experience in a health care and medical environment preferred. Required Skills Strong computer skills, communication skills, organization skills, and transcription are required. Knowledge of basic business principles and the ability to utilize Microsoft Office and database applications as appropriate. Maintains a high level of confidentiality at all times. Ability to work independently and exercise good judgment with exemplary attention to detail. Demonstrated advanced organizational skills with the ability to prioritize multiple activities and follow through to completion. Ability to assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives. Strong oral presentation and critical thinking skills required. Excellent writing skills required in order to prepare memos/letters/correspondence and administrative reports to develop policies and procedures and respond to critical issues for the senior/executive Ability to sit for long periods of time. Ability to lift, push or pull 10-15 pounds. Pay range and compensation package
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Statement
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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