Alice L. Walton School of Medicine
Program Coordinator, Finance and Administration
Alice L. Walton School of Medicine, Bentonville, Arkansas, United States, 72712
Program Coordinator, Finance and Administration
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Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four‑year medical school curriculum that engages medical students in active and novel learning.
Job Description Job Title:
Program Coordinator, Finance and Administration
Reports to:
Director, Finance
FLSA Classification:
Exempt
Location:
Bentonville, Arkansas (On‑site)
Who We Are:
Founded in 2021, AWSOM is a nonprofit MD program that integrates arts, humanities, and whole health principles into traditional medical education. The school has a state‑of‑the‑art facility located on the Crystal Bridges campus.
About the Position:
The Program Coordinator, Finance and Administration works closely with finance and administration teams to support the medical school. The coordinator proactively manages finance and administrative processes, works independently under the direction of the Finance Director, and coordinates day‑to‑day activities to achieve the school’s goals.
Essential Duties and Responsibilities
Ensure compliance with regulatory and institutional policies by helping develop and implement internal controls.
Participate in the development of materials related to finance and administration.
Collaborate with the Finance Director to design, implement, and maintain comprehensive financial reports that support strategic decision‑making.
Analyze and forecast unit‑level expenses, ensuring alignment with budgetary goals and proactively identifying areas for cost optimization.
Oversee financial data entry and invoice processing into Workday, ensuring accuracy and resolving discrepancies in coordination with other finance offices.
Coordinate and oversee operational activities using data analysis to identify trends, inform decisions, and present action items and progress reports to stakeholders.
Review, approve and process invoices and reimbursements according to AWSOM policy, recommending process improvements where needed.
Represent the department on committees, contributing expertise and influencing decisions.
Identify and help implement process improvements to support the medical school.
Serve as a liaison between finance, administration, and project teams facilitating effective communication.
Prepare and distribute unit and office‑level expense reports as scheduled.
Oversee and organize travel data management and reporting.
Safeguard the accuracy and confidentiality of sensitive data and build credibility and trusted relationships with internal and external stakeholders.
Effectively anticipate and respond to organizational needs and requests, using sound judgment to prioritize and address complex requests.
Support business development initiatives, providing insight to guide decisions.
Other duties as assigned.
Qualifications and Requirements
High school diploma or equivalent, required.
Bachelor’s Degree preferred; equivalent combination of relevant education and experience acceptable.
Experience in higher education, medical education, and/or healthcare with an emphasis on program development and operational oversight, preferred.
Experience in operations/program management, preferred.
Experience in process improvement and project management, preferred.
Exceptional verbal and written communication skills, required.
Proven ability to work independently on assignments, effectively managing time and meeting deadlines, required.
Strong organizational skills and attention to detail, required.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and scheduling software, required.
Familiarity with expense reporting tools and virtual meeting platforms such as Zoom and Microsoft Teams, preferred.
Physical Demands and Work Environment Work is performed full‑time (Monday‑Friday, 8 a.m.‑5 p.m.) in a professional, climate‑controlled office environment with standard office equipment. The role requires prolonged sitting at a desk, use of a computer and telephone, and good eye‑hand coordination. Ability to lift and transport up to 10 pounds and occasional local travel is required. The environment is low to moderate noise and requires professional interaction with both the public and internal team members.
Equal Opportunity Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent upon the successful completion of a confidentiality agreement and background check, and verification of eligibility to work in the United States.
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Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four‑year medical school curriculum that engages medical students in active and novel learning.
Job Description Job Title:
Program Coordinator, Finance and Administration
Reports to:
Director, Finance
FLSA Classification:
Exempt
Location:
Bentonville, Arkansas (On‑site)
Who We Are:
Founded in 2021, AWSOM is a nonprofit MD program that integrates arts, humanities, and whole health principles into traditional medical education. The school has a state‑of‑the‑art facility located on the Crystal Bridges campus.
About the Position:
The Program Coordinator, Finance and Administration works closely with finance and administration teams to support the medical school. The coordinator proactively manages finance and administrative processes, works independently under the direction of the Finance Director, and coordinates day‑to‑day activities to achieve the school’s goals.
Essential Duties and Responsibilities
Ensure compliance with regulatory and institutional policies by helping develop and implement internal controls.
Participate in the development of materials related to finance and administration.
Collaborate with the Finance Director to design, implement, and maintain comprehensive financial reports that support strategic decision‑making.
Analyze and forecast unit‑level expenses, ensuring alignment with budgetary goals and proactively identifying areas for cost optimization.
Oversee financial data entry and invoice processing into Workday, ensuring accuracy and resolving discrepancies in coordination with other finance offices.
Coordinate and oversee operational activities using data analysis to identify trends, inform decisions, and present action items and progress reports to stakeholders.
Review, approve and process invoices and reimbursements according to AWSOM policy, recommending process improvements where needed.
Represent the department on committees, contributing expertise and influencing decisions.
Identify and help implement process improvements to support the medical school.
Serve as a liaison between finance, administration, and project teams facilitating effective communication.
Prepare and distribute unit and office‑level expense reports as scheduled.
Oversee and organize travel data management and reporting.
Safeguard the accuracy and confidentiality of sensitive data and build credibility and trusted relationships with internal and external stakeholders.
Effectively anticipate and respond to organizational needs and requests, using sound judgment to prioritize and address complex requests.
Support business development initiatives, providing insight to guide decisions.
Other duties as assigned.
Qualifications and Requirements
High school diploma or equivalent, required.
Bachelor’s Degree preferred; equivalent combination of relevant education and experience acceptable.
Experience in higher education, medical education, and/or healthcare with an emphasis on program development and operational oversight, preferred.
Experience in operations/program management, preferred.
Experience in process improvement and project management, preferred.
Exceptional verbal and written communication skills, required.
Proven ability to work independently on assignments, effectively managing time and meeting deadlines, required.
Strong organizational skills and attention to detail, required.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar and scheduling software, required.
Familiarity with expense reporting tools and virtual meeting platforms such as Zoom and Microsoft Teams, preferred.
Physical Demands and Work Environment Work is performed full‑time (Monday‑Friday, 8 a.m.‑5 p.m.) in a professional, climate‑controlled office environment with standard office equipment. The role requires prolonged sitting at a desk, use of a computer and telephone, and good eye‑hand coordination. Ability to lift and transport up to 10 pounds and occasional local travel is required. The environment is low to moderate noise and requires professional interaction with both the public and internal team members.
Equal Opportunity Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent upon the successful completion of a confidentiality agreement and background check, and verification of eligibility to work in the United States.
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