Pep Boys
Position Summary
The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly.
This is an in-person position, 5 days in office required in Bala Cynwyd, PA.
Responsibilities
* Maintains and manages the overall administrative support for executives
* Manages active calendar of appointments, schedules meetings, coordinates travel
* Composes and prepares correspondence, plan itineraries and agendas
* Screens incoming calls and emails, prioritizing and ensuring prompt follow-up
* Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response
* Communicates on behalf of executives and serves as a gatekeeper
* As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach
* Provides clear and direct communication between executives and internal departments
* Partners effectively to keep executives well informed of upcoming commitments and responsibilities
* Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology
* Coordinates and prepares agendas for meetings and distributes notes accordingly
* Prepares and reconciles expense reports
* Create memos, letters, reports and distribute as needed
* Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines
* Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive's ability to lead the company effectively
Requirements
* Min 3-5 years' experience, preferably in supporting a C-level executive
* Bachelor's degree preferred
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom
* Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail
* Excellent communication - verbal, written and interpersonal skills
* Ability to build strong relationships
* Highly resourceful with the ability to be extremely effective independently
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service
* Team player with a professional demeanor and positive attitude
Benefits
Medical, dental, and vision benefits
Life insurance
Short Term Disability
Supplemental benefits
401(k) with company match
PTO and holiday pay
On-demand pay partner (DailyPay)
Reduced benefits available
for part-time team members
#LI-AE1
#J-18808-Ljbffr
The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly.
This is an in-person position, 5 days in office required in Bala Cynwyd, PA.
Responsibilities
* Maintains and manages the overall administrative support for executives
* Manages active calendar of appointments, schedules meetings, coordinates travel
* Composes and prepares correspondence, plan itineraries and agendas
* Screens incoming calls and emails, prioritizing and ensuring prompt follow-up
* Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response
* Communicates on behalf of executives and serves as a gatekeeper
* As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach
* Provides clear and direct communication between executives and internal departments
* Partners effectively to keep executives well informed of upcoming commitments and responsibilities
* Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology
* Coordinates and prepares agendas for meetings and distributes notes accordingly
* Prepares and reconciles expense reports
* Create memos, letters, reports and distribute as needed
* Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines
* Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive's ability to lead the company effectively
Requirements
* Min 3-5 years' experience, preferably in supporting a C-level executive
* Bachelor's degree preferred
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom
* Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail
* Excellent communication - verbal, written and interpersonal skills
* Ability to build strong relationships
* Highly resourceful with the ability to be extremely effective independently
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service
* Team player with a professional demeanor and positive attitude
Benefits
Medical, dental, and vision benefits
Life insurance
Short Term Disability
Supplemental benefits
401(k) with company match
PTO and holiday pay
On-demand pay partner (DailyPay)
Reduced benefits available
for part-time team members
#LI-AE1
#J-18808-Ljbffr