Texas
TDA - FND Senior Administrative Review Specialist (Community Operations) (58576)
Texas, Austin, Texas, us, 78716
FOOD & NUTRITION SENIOR ADMINISTRATIVE REVIEW SPECIALIST (Community Operations)
Salary Information:
$7,455.00 - $7,770.00 / mo.
State Classification:
Program Supervisor VII - 1588
FLSA Status:
Exempt
Posting Number:
26-58576-1
Location:
Austin, Lubbock, El Paso, Houston, Waco, TX. This position will work across Texas as needed, managed by the Food and Nutrition Community Operations division.
Telework Option:
Not offered; all employees are required to be physically present for work.
How to Apply Apply online via CAPPS. Applicants applying in WIT must complete supplemental questions to be considered. To complete supplemental questions, go to CAPPS Recruit.
Who Are We The Texas Department of Agriculture’s Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs reduce hunger, encourage strong nutrition, and support local economies across Texas.
What You’ll Do The Senior Administrative Review Specialist will work in a fast‑paced, multi‑faceted environment performing highly advanced administrative and supervisory program work. You will be responsible for providing training and technical assistance to the Administrative Review Specialists (ARS) in all areas of an Administrative Review (AR) & Procurement Review (PR). This includes the AR & PR processes and procedures, site selection, off‑site and on‑site activities, the Corrective Action Document (CAD) development and review, the exit conference, and closing activities as outlined in Federal Guidelines. Work involves ensuring consistency across the state, reviewing letters, preparing, and submitting reports, reviewing AR/PR documents to ensure all findings have correctly been identified, fiscal action is correctly calculated, and conducting general quality assurance on ARs/PRs. You will work under minimal supervision with extensive latitude for the use of initiative and independent judgment.
Primary Responsibilities Supervise the work of ARS staff and provide consultative services and high‑level technical assistance. Review, assess, verify, and ensure the completeness, timeliness, and quality of ARs, site selection and CE correspondence, Corrective Action Plans (CAPs), and the closeout process.
Conduct, lead and/or participate in performing follow‑up ARs (including complex and/or controversial), as well as complaint‑related and close‑out reviews of CEs participating in the CNPs administered by TDA F&N; complete all associated activities and reports in accordance with USDA and TDA F&N rules and regulations.
Accompany/observe ARS and/or AFRS staff for on‑site activities to assess efficiency, effectiveness, and impact of training, tools, processes, and procedures related to the AR and report results to section management team, as needed.
Serve as point of contact (off and on‑site) for Education Service Center (ESC), USDA, and Office of Inspector General (OIG) staff attending, observing, reviewing, and/or participating in TDA F&N conducted ARs.
Provide consistent, accurate and timely mentoring to ARS and AFRS staff to assist them in determining and ensuring all applicable rules and regulations, processes and procedures are followed as instructed and division expectations are met.
Provide input in the development and implementation of TDA F&N policies and procedures, materials, training, and tools related to AR functions.
Assist the AR Training staff with the development/implementation/maintenance of the AR training program, including techniques, tools, and strategies to increase team productivity, provide guidance in integrating new audit/review methods, rules and regulations, policies and procedures, promote excellent product quality, consistency and to enhance team morale, as needed.
Provide program technical information and assistance to division staff, contracting entities, food management companies, vendors, ESC, and the public, as needed.
Serve as a Subject Matter Expert (SME) for federal and state regulations applicable to administrative and procurement reviews.
Identify significant trends, problem areas or potentially controversial circumstances; provide assessments, justifications, and recommendations to improve processes, communication, and policies, as well as efficiency of work processes and effectiveness of collaborative efforts.
Review, evaluate and recommend changes to AR questions, tools, forms, processes, and other procedures to improve efficiency, accuracy, and consistency.
Assist with the review of Single Audit submissions to determine compliance with applicable USDA and TDA F&N rules, regulations, policies, and procedures.
Stay abreast of the rules and regulations of Food & Nutrition Programs to conduct and provide feedback on an AR/PR.
Develop tools and monitor time management, multifaceted programs, and professional development.
Follow all TDA policies and procedures.
Perform other duties as assigned.
Qualifications / Requirements for the Position Bachelor’s degree
(One year of work experience related to the essential duties may substitute for one year of college).
Five (5) years’ work experience
in monitoring or evaluating programs or financial compliance.
Experience coordinating the work of others or serving in a team leader/senior role.
Valid Texas driver’s license with acceptable driving record.
Preferred Qualifications Experience serving in a supervisory capacity.
Work experience in managing or monitoring Child Nutrition programs, Food Service, or a nutrition‑related field.
Knowledge, Skills & Abilities Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; research techniques; and of program management processes and techniques.
Skill in identifying measures or indicators of program and staff performance; in providing excellent customer service to both internal and external customers; in preparing concise and accurate reports and recommendations that are accurate, timely, and based on sound judgment; in the use of a computer and applicable software.
Ability to gather, assemble, correlate, and analyze facts; to establish goals and objectives; to devise solutions to administrative problems; to develop, evaluate and interpret administrative policies and procedures; to supervise the work of others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.
Physical Requirements & Working Conditions Normal office work environment with potential exposure to dust and environmental allergens consistent with normal business activities and human contact. Involves periods of sedentary work alternating with periods that may involve walking, standing, pulling and pushing, kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items up to fifty (50) pounds. Involves frequent travel by plane or car, often involving long distances and overnight travel – up to 25% travel. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed.
Telework & Work Hours Agency does not offer telework. Employees are required to be physically present during core business hours from 8:00 a.m. to 5:00 p.m., Monday through Friday, with limited customer service between 6:00‑8:00 a.m. and 5:00‑6:00 p.m.
H‑1B Visa Sponsorship We are unable to sponsor or take over sponsorship of an employment Visa.
Benefits
Retirement Plan
Paid Group Health & Basic Life Insurance for employees
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Longevity Pay
Dental
Vision
Dependent Optional Life Insurance
Voluntary AD&D Insurance
Dependent Health & Life Insurance
Health & Dependent care flexible spending accounts
Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.
Equal Employment Opportunity (EEO) Equal Employment Opportunity (EEO): TDA is an equal employment opportunity employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity.
Reasonable Accommodations If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview or an HR representative at 512‑463‑7423. Whenever possible, please give the hiring or HR representative sufficient time to consider and respond to your request.
Background Checks A criminal conviction records check is required for applicants who are selected for a position.
Veterans and Former Foster Child Employment Preference TDA complies with the provisions of the Veterans and Former Foster Child Employment Preference Acts. Please contact our Human Resources‑Veterans Liaison at (512) 463‑7454 for assistance.
Additional Resources Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance in translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management MOS Codes.
Additional Military Occupational Specialty Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management MOS Codes.
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$7,455.00 - $7,770.00 / mo.
State Classification:
Program Supervisor VII - 1588
FLSA Status:
Exempt
Posting Number:
26-58576-1
Location:
Austin, Lubbock, El Paso, Houston, Waco, TX. This position will work across Texas as needed, managed by the Food and Nutrition Community Operations division.
Telework Option:
Not offered; all employees are required to be physically present for work.
How to Apply Apply online via CAPPS. Applicants applying in WIT must complete supplemental questions to be considered. To complete supplemental questions, go to CAPPS Recruit.
Who Are We The Texas Department of Agriculture’s Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs reduce hunger, encourage strong nutrition, and support local economies across Texas.
What You’ll Do The Senior Administrative Review Specialist will work in a fast‑paced, multi‑faceted environment performing highly advanced administrative and supervisory program work. You will be responsible for providing training and technical assistance to the Administrative Review Specialists (ARS) in all areas of an Administrative Review (AR) & Procurement Review (PR). This includes the AR & PR processes and procedures, site selection, off‑site and on‑site activities, the Corrective Action Document (CAD) development and review, the exit conference, and closing activities as outlined in Federal Guidelines. Work involves ensuring consistency across the state, reviewing letters, preparing, and submitting reports, reviewing AR/PR documents to ensure all findings have correctly been identified, fiscal action is correctly calculated, and conducting general quality assurance on ARs/PRs. You will work under minimal supervision with extensive latitude for the use of initiative and independent judgment.
Primary Responsibilities Supervise the work of ARS staff and provide consultative services and high‑level technical assistance. Review, assess, verify, and ensure the completeness, timeliness, and quality of ARs, site selection and CE correspondence, Corrective Action Plans (CAPs), and the closeout process.
Conduct, lead and/or participate in performing follow‑up ARs (including complex and/or controversial), as well as complaint‑related and close‑out reviews of CEs participating in the CNPs administered by TDA F&N; complete all associated activities and reports in accordance with USDA and TDA F&N rules and regulations.
Accompany/observe ARS and/or AFRS staff for on‑site activities to assess efficiency, effectiveness, and impact of training, tools, processes, and procedures related to the AR and report results to section management team, as needed.
Serve as point of contact (off and on‑site) for Education Service Center (ESC), USDA, and Office of Inspector General (OIG) staff attending, observing, reviewing, and/or participating in TDA F&N conducted ARs.
Provide consistent, accurate and timely mentoring to ARS and AFRS staff to assist them in determining and ensuring all applicable rules and regulations, processes and procedures are followed as instructed and division expectations are met.
Provide input in the development and implementation of TDA F&N policies and procedures, materials, training, and tools related to AR functions.
Assist the AR Training staff with the development/implementation/maintenance of the AR training program, including techniques, tools, and strategies to increase team productivity, provide guidance in integrating new audit/review methods, rules and regulations, policies and procedures, promote excellent product quality, consistency and to enhance team morale, as needed.
Provide program technical information and assistance to division staff, contracting entities, food management companies, vendors, ESC, and the public, as needed.
Serve as a Subject Matter Expert (SME) for federal and state regulations applicable to administrative and procurement reviews.
Identify significant trends, problem areas or potentially controversial circumstances; provide assessments, justifications, and recommendations to improve processes, communication, and policies, as well as efficiency of work processes and effectiveness of collaborative efforts.
Review, evaluate and recommend changes to AR questions, tools, forms, processes, and other procedures to improve efficiency, accuracy, and consistency.
Assist with the review of Single Audit submissions to determine compliance with applicable USDA and TDA F&N rules, regulations, policies, and procedures.
Stay abreast of the rules and regulations of Food & Nutrition Programs to conduct and provide feedback on an AR/PR.
Develop tools and monitor time management, multifaceted programs, and professional development.
Follow all TDA policies and procedures.
Perform other duties as assigned.
Qualifications / Requirements for the Position Bachelor’s degree
(One year of work experience related to the essential duties may substitute for one year of college).
Five (5) years’ work experience
in monitoring or evaluating programs or financial compliance.
Experience coordinating the work of others or serving in a team leader/senior role.
Valid Texas driver’s license with acceptable driving record.
Preferred Qualifications Experience serving in a supervisory capacity.
Work experience in managing or monitoring Child Nutrition programs, Food Service, or a nutrition‑related field.
Knowledge, Skills & Abilities Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; research techniques; and of program management processes and techniques.
Skill in identifying measures or indicators of program and staff performance; in providing excellent customer service to both internal and external customers; in preparing concise and accurate reports and recommendations that are accurate, timely, and based on sound judgment; in the use of a computer and applicable software.
Ability to gather, assemble, correlate, and analyze facts; to establish goals and objectives; to devise solutions to administrative problems; to develop, evaluate and interpret administrative policies and procedures; to supervise the work of others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.
Physical Requirements & Working Conditions Normal office work environment with potential exposure to dust and environmental allergens consistent with normal business activities and human contact. Involves periods of sedentary work alternating with periods that may involve walking, standing, pulling and pushing, kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items up to fifty (50) pounds. Involves frequent travel by plane or car, often involving long distances and overnight travel – up to 25% travel. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed.
Telework & Work Hours Agency does not offer telework. Employees are required to be physically present during core business hours from 8:00 a.m. to 5:00 p.m., Monday through Friday, with limited customer service between 6:00‑8:00 a.m. and 5:00‑6:00 p.m.
H‑1B Visa Sponsorship We are unable to sponsor or take over sponsorship of an employment Visa.
Benefits
Retirement Plan
Paid Group Health & Basic Life Insurance for employees
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Longevity Pay
Dental
Vision
Dependent Optional Life Insurance
Voluntary AD&D Insurance
Dependent Health & Life Insurance
Health & Dependent care flexible spending accounts
Only candidates selected for an interview will be contacted. A skills exercise may be conducted at the time of the interview.
Equal Employment Opportunity (EEO) Equal Employment Opportunity (EEO): TDA is an equal employment opportunity employer and does not discriminate based on race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity.
Reasonable Accommodations If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview or an HR representative at 512‑463‑7423. Whenever possible, please give the hiring or HR representative sufficient time to consider and respond to your request.
Background Checks A criminal conviction records check is required for applicants who are selected for a position.
Veterans and Former Foster Child Employment Preference TDA complies with the provisions of the Veterans and Former Foster Child Employment Preference Acts. Please contact our Human Resources‑Veterans Liaison at (512) 463‑7454 for assistance.
Additional Resources Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance in translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management MOS Codes.
Additional Military Occupational Specialty Code or Crosswalk information is available from the Texas State Auditor’s Office at Program Management MOS Codes.
#J-18808-Ljbffr