University of Iowa
Clinical Research Finance Manager - Hybrid - Cancer Center
University of Iowa, Iowa City, Iowa, United States, 52245
Clinical Research Finance Manager – Hybrid – Cancer Center
The Holden Comprehensive Cancer Center at the University of Iowa is seeking a Finance Manager with the Clinical Research Services team that will provide oversight for cancer clinical research finance and accounting. Proactively monitors complex accounting functions, ensuring compliance with all university, state, federal, and sponsor requirements. Negotiates budgets and acts as a resource for financial analysts in negotiating budgets with sponsors. Partners with principal investigators, clinical research staff, and administrators to increase understanding of research finances and ensure transparent, compliant, and efficient management of oncology clinical research funding. Partners with leadership to support cross-departmental initiatives and organizational efforts to improve financial compliance and operational efficiency.
This position is eligible for a hybrid work arrangement of both on-campus (UI Health Care) and remote work within the state of Iowa upon completion of a 6-month onsite training period, with the majority of work taking place on the U of I/UI Health Care campus. Work arrangements will be reviewed annually and must comply with the remote work program and related policies.
Responsibilities
Financial Operations and Oversight
Oversee clinical research financial workflow processes, ensuring efficiency, accuracy, and regulatory compliance.
Continuously evaluate existing procedures for recording financial transactions to improve efficiency and accuracy.
Act as primary contact for issues related to industry, consortium, NCI‑sponsored, and investigator‑initiated budgets and accounts.
Oversee and participate in clinical trial budget negotiations and preparation.
Validate accuracy of monthly transactions, ensuring timely sponsor invoicing, subject reimbursements, and vendor payments.
Participate in cross‑functional committees, making recommendations and implementing change as appropriate.
Assist in orientation and education of new staff and faculty regarding the clinical trial financial process and expectations.
Oversee the reviews of open trials, ensuring accurate financial reconciliation and implementing corrective actions for billing and compliance issues.
Compliance & Risk Management
Work closely with the Research Billing Compliance department to improve communication and workflows related to financial information.
Coordinate Medicare Coverage Analyses with internal staff and external vendors and ensure alignment with the OnCore CTMS system.
Act as a resource for internal and external audit procedures.
Develop and implement internal controls to ensure adherence to university, state, federal, and sponsor guidelines.
Collaborate with compliance offices to identify and mitigate risks.
Team Leadership & Supervision
Provide administrative supervision of financial analysts, including performance management, workload assessment, and professional development.
Establish audit and monitoring systems to evaluate staff performance and ensure adherence to financial and compliance standards.
Lead hiring, onboarding, and training of finance staff.
Develop and maintain guidance documents, SOPs, and training resources for finance, regulatory, and clinical research teams.
Design and implement career ladder frameworks, competencies, and retention strategies in collaboration with HR.
Reporting & Strategic Support
Oversee the preparation and analysis of monthly financial reports for HCCC leadership regarding trial revenue and expenditures.
Design and deliver reporting tools to support principal investigators’ understanding of trial finances.
Prepare specialized financial analyses and recommendations for leadership decision‑making.
Identify emerging financial and compliance risks and advise leadership on process or policy changes.
Provide financial and operational leadership for large‑scale initiatives (e.g., billing system modernization).
Strategic Planning & Workflow Optimization
Provide strategic leadership in the development, implementation, and continuous improvement of post‑award clinical research financial workflows.
Serve as a key stakeholder for billing integration between the institution’s clinical trials management and electronic medical record systems (e.g., OnCore and Epic).
Identify opportunities to streamline financial operations and drive process improvement.
Required Qualifications
Master’s degree in Business, Accounting, or a related field, or an equivalent combination of education and experience.
3–5 years of experience in accounting or finance.
1–3 years of experience in clinical trial budget development and negotiation (investigator‑initiated and industry‑sponsored).
1–3 years of supervisory experience that includes financial management, performance management, and staff development.
Experience with financial contracts, sponsor invoicing, and revenue reconciliation.
Experience with billing compliance requirements and close‑out procedures.
Excellent written, verbal, and interpersonal communication skills.
Strong attention to detail and proven ability to manage complex workflows.
Proficiency in Microsoft Office and related financial databases.
Desired Qualifications
Demonstrated expertise in complex budget development.
Knowledge of Medicare Coverage Analysis and application to clinical trials.
Experience with insurance and healthcare billing processes.
Familiarity with Advarra OnCore CTMS financial modules.
Knowledge of University of Iowa accounting policies and procedures.
Knowledge of medical terminology and clinical trial operations.
Benefits
Regular salaried position located in Iowa City, IA.
Fringe benefit package including paid vacation, sick leave, health & dental insurance, life insurance, disability insurance, and generous employer contributions to retirement plans.
Application Process Upload a resume and cover letter that clearly address how you meet the listed required and desired qualifications. Applications will be accepted for a minimum of 7 calendar days. Successful candidates will be required to self‑disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Contact: Sarah Waldschmidt – sarah-waldschmidt@uiowa.edu.
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This position is eligible for a hybrid work arrangement of both on-campus (UI Health Care) and remote work within the state of Iowa upon completion of a 6-month onsite training period, with the majority of work taking place on the U of I/UI Health Care campus. Work arrangements will be reviewed annually and must comply with the remote work program and related policies.
Responsibilities
Financial Operations and Oversight
Oversee clinical research financial workflow processes, ensuring efficiency, accuracy, and regulatory compliance.
Continuously evaluate existing procedures for recording financial transactions to improve efficiency and accuracy.
Act as primary contact for issues related to industry, consortium, NCI‑sponsored, and investigator‑initiated budgets and accounts.
Oversee and participate in clinical trial budget negotiations and preparation.
Validate accuracy of monthly transactions, ensuring timely sponsor invoicing, subject reimbursements, and vendor payments.
Participate in cross‑functional committees, making recommendations and implementing change as appropriate.
Assist in orientation and education of new staff and faculty regarding the clinical trial financial process and expectations.
Oversee the reviews of open trials, ensuring accurate financial reconciliation and implementing corrective actions for billing and compliance issues.
Compliance & Risk Management
Work closely with the Research Billing Compliance department to improve communication and workflows related to financial information.
Coordinate Medicare Coverage Analyses with internal staff and external vendors and ensure alignment with the OnCore CTMS system.
Act as a resource for internal and external audit procedures.
Develop and implement internal controls to ensure adherence to university, state, federal, and sponsor guidelines.
Collaborate with compliance offices to identify and mitigate risks.
Team Leadership & Supervision
Provide administrative supervision of financial analysts, including performance management, workload assessment, and professional development.
Establish audit and monitoring systems to evaluate staff performance and ensure adherence to financial and compliance standards.
Lead hiring, onboarding, and training of finance staff.
Develop and maintain guidance documents, SOPs, and training resources for finance, regulatory, and clinical research teams.
Design and implement career ladder frameworks, competencies, and retention strategies in collaboration with HR.
Reporting & Strategic Support
Oversee the preparation and analysis of monthly financial reports for HCCC leadership regarding trial revenue and expenditures.
Design and deliver reporting tools to support principal investigators’ understanding of trial finances.
Prepare specialized financial analyses and recommendations for leadership decision‑making.
Identify emerging financial and compliance risks and advise leadership on process or policy changes.
Provide financial and operational leadership for large‑scale initiatives (e.g., billing system modernization).
Strategic Planning & Workflow Optimization
Provide strategic leadership in the development, implementation, and continuous improvement of post‑award clinical research financial workflows.
Serve as a key stakeholder for billing integration between the institution’s clinical trials management and electronic medical record systems (e.g., OnCore and Epic).
Identify opportunities to streamline financial operations and drive process improvement.
Required Qualifications
Master’s degree in Business, Accounting, or a related field, or an equivalent combination of education and experience.
3–5 years of experience in accounting or finance.
1–3 years of experience in clinical trial budget development and negotiation (investigator‑initiated and industry‑sponsored).
1–3 years of supervisory experience that includes financial management, performance management, and staff development.
Experience with financial contracts, sponsor invoicing, and revenue reconciliation.
Experience with billing compliance requirements and close‑out procedures.
Excellent written, verbal, and interpersonal communication skills.
Strong attention to detail and proven ability to manage complex workflows.
Proficiency in Microsoft Office and related financial databases.
Desired Qualifications
Demonstrated expertise in complex budget development.
Knowledge of Medicare Coverage Analysis and application to clinical trials.
Experience with insurance and healthcare billing processes.
Familiarity with Advarra OnCore CTMS financial modules.
Knowledge of University of Iowa accounting policies and procedures.
Knowledge of medical terminology and clinical trial operations.
Benefits
Regular salaried position located in Iowa City, IA.
Fringe benefit package including paid vacation, sick leave, health & dental insurance, life insurance, disability insurance, and generous employer contributions to retirement plans.
Application Process Upload a resume and cover letter that clearly address how you meet the listed required and desired qualifications. Applications will be accepted for a minimum of 7 calendar days. Successful candidates will be required to self‑disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Contact: Sarah Waldschmidt – sarah-waldschmidt@uiowa.edu.
#J-18808-Ljbffr