Carleton College
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Maintenance Coordinator
role at
Carleton College .
Job Title:
Maintenance Coordinator
Department:
Facilities - Maintenance
Classification:
Non-Exempt
Grade:
9 or 10 (Depending Upon Qualifications)
FTE / Working Schedule:
1.0 (40 Hours/Week)
Position Overview The Maintenance Coordinator provides project support and administrative assistance to the Maintenance Manager and Grounds Manager. This role is responsible for identifying needs, developing scopes of work, organizing logistics, and tracking progress for all campus maintenance projects. The Maintenance Coordinator ensures timely communication, scheduling, and documentation of maintenance activities, working closely with the Maintenance Manager and trade lead workers to ensure successful execution.
Compensation The expected starting hourly range for this position is between $25.00 and $29.10. Actual pay will be adjusted based on job‑related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.
Essential Job Functions / Responsibilities
Maintain and update campus maintenance project communication tools.
Develop scopes of work, solicit competitive bids, and oversee execution of minor facility upgrades (e.g., painting, roofing, repairs, exterior cleaning).
Coordinate scheduling of maintenance tasks and provide timely notifications to stakeholders.
Collaborate with trade lead workers to align project timelines and resource allocation.
Document project progress and generate reports for leadership review.
Maintain and update manuals, equipment records, and Workday asset/preventive maintenance documentation.
Request bids from qualified contractors for routine testing and maintenance services.
Manage financial documentation including purchase orders, requisitions, invoices, and supplier contracts; monitor project costs.
Administer work orders related to maintenance projects, including vendor coordination.
Support compliance with safety and operational protocols.
Serve as SimpleK key software administrator.
Assist the Maintenance Manager during emergencies and provide support as needed during nights and weekends.
Education / Experience / Skills Required:
To qualify for non‑exempt, grade 9, an associate degree plus a minimum of 2 years of experience providing administrative support in a mid‑size to large organization or high school diploma/GED and 4-5 years of directly related prior experience in a mid‑size to large organization, is required.
To qualify for non‑exempt, grade 10, a bachelor’s degree plus a minimum of 3 years of experience providing administrative support in a mid‑size to large organization or as associate’s degree and 6 or more years of directly related prior experience in a mid‑size to large organization, is required.
Successful completion of background checks.
Proficiency in Microsoft Office Suite and Google applications.
Strong customer service orientation and interpersonal skills.
Ability to thrive in a fast‑paced environment with frequent interruptions.
Excellent decision‑making, problem‑solving, and time‑management skills.
Outstanding written and verbal communication skills.
Preferred:
Experience managing small‑scale projects.
Familiarity with contractor coordination.
Exposure to complex maintenance workflows.
Prior experience in a facilities maintenance or working with trades.
Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.
This position description is not intended to be all inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.
Benefits A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time‑off, including 15 vacation days, 8 paid holidays, 3 floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.
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Maintenance Coordinator
role at
Carleton College .
Job Title:
Maintenance Coordinator
Department:
Facilities - Maintenance
Classification:
Non-Exempt
Grade:
9 or 10 (Depending Upon Qualifications)
FTE / Working Schedule:
1.0 (40 Hours/Week)
Position Overview The Maintenance Coordinator provides project support and administrative assistance to the Maintenance Manager and Grounds Manager. This role is responsible for identifying needs, developing scopes of work, organizing logistics, and tracking progress for all campus maintenance projects. The Maintenance Coordinator ensures timely communication, scheduling, and documentation of maintenance activities, working closely with the Maintenance Manager and trade lead workers to ensure successful execution.
Compensation The expected starting hourly range for this position is between $25.00 and $29.10. Actual pay will be adjusted based on job‑related factors permitted by law, such as experience and training; licensure and certifications; market factors; departmental budgets; and responsibility.
Essential Job Functions / Responsibilities
Maintain and update campus maintenance project communication tools.
Develop scopes of work, solicit competitive bids, and oversee execution of minor facility upgrades (e.g., painting, roofing, repairs, exterior cleaning).
Coordinate scheduling of maintenance tasks and provide timely notifications to stakeholders.
Collaborate with trade lead workers to align project timelines and resource allocation.
Document project progress and generate reports for leadership review.
Maintain and update manuals, equipment records, and Workday asset/preventive maintenance documentation.
Request bids from qualified contractors for routine testing and maintenance services.
Manage financial documentation including purchase orders, requisitions, invoices, and supplier contracts; monitor project costs.
Administer work orders related to maintenance projects, including vendor coordination.
Support compliance with safety and operational protocols.
Serve as SimpleK key software administrator.
Assist the Maintenance Manager during emergencies and provide support as needed during nights and weekends.
Education / Experience / Skills Required:
To qualify for non‑exempt, grade 9, an associate degree plus a minimum of 2 years of experience providing administrative support in a mid‑size to large organization or high school diploma/GED and 4-5 years of directly related prior experience in a mid‑size to large organization, is required.
To qualify for non‑exempt, grade 10, a bachelor’s degree plus a minimum of 3 years of experience providing administrative support in a mid‑size to large organization or as associate’s degree and 6 or more years of directly related prior experience in a mid‑size to large organization, is required.
Successful completion of background checks.
Proficiency in Microsoft Office Suite and Google applications.
Strong customer service orientation and interpersonal skills.
Ability to thrive in a fast‑paced environment with frequent interruptions.
Excellent decision‑making, problem‑solving, and time‑management skills.
Outstanding written and verbal communication skills.
Preferred:
Experience managing small‑scale projects.
Familiarity with contractor coordination.
Exposure to complex maintenance workflows.
Prior experience in a facilities maintenance or working with trades.
Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.
This position description is not intended to be all inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.
Review of applications begins immediately and continues until the hire is complete. We accept only online applications.
Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.
Benefits A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time‑off, including 15 vacation days, 8 paid holidays, 3 floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.
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