University Of Florida
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Job no:
537540 Work type:
Temp Full-Time Location:
Main Campus (Gainesville, FL) Categories:
Office/Administrative/Fiscal Support Department:
55050300 - LB-MARSTON REFERENCE
Classification Title OPS – IFAS Citation Project Assistant
Classification Minimum Requirements: N/A
Job Description This position assists the UF/IFAS Annual Report Publication Coordinator, who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026.
Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel.
Attention to detail is extremely important .
Duties and Responsibilities
Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
Verifies all citation elements are correct in EndNote and Word/Excel
Reviews each citation for compliance with established publication guidelines, which includes verifying:
that article is in its “final form” in 2025(not online first/preprint/first look, etc.)
the journal and article type of the citation are both peer-reviewed
at least one of the referenced authors is affiliated with UF and the unit
Reviews all the final lists to ensure accuracy
Hours 30-40 hours / week (see more information under Schedule)
Length of Employment approximately December 9, 2025 – March 26, 2026
Schedule
Work hours are Monday through Friday (between the hours of 8 am – 5 pm)
20 hours are expected December 9 th -18 th during training and the beginning of January
30-40 hours are expected to be early January through late March
Please note that there will be a pause in work from December 19, 2025- January 5, 2026. Work resumes January 6, 2026.
$19.00/hour
Required Qualifications
Excellent communication, organization and problem-solving skills
Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy/paste)
Strong ability to pay attention to detail
Ability to work independently, once trained and to ask questions when needed
HS diploma
Ability to work 30-40 hours/week
Preferred
Experience using EndNote or similar citation management program
Experience using Google Sheets
Familiarity with Web of Science and/or Scopus
Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)
Special Instructions to Applicants In order to be considered, you must upload your resume, cover letter, and references .
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is a time-limited position.
Health Assessment Required No
Advertised: 13 Oct 2025 Eastern Daylight Time Applications close: 27 Oct 2025 Eastern Daylight Time
The University of Florida is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr
Job no:
537540 Work type:
Temp Full-Time Location:
Main Campus (Gainesville, FL) Categories:
Office/Administrative/Fiscal Support Department:
55050300 - LB-MARSTON REFERENCE
Classification Title OPS – IFAS Citation Project Assistant
Classification Minimum Requirements: N/A
Job Description This position assists the UF/IFAS Annual Report Publication Coordinator, who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026.
Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel.
Attention to detail is extremely important .
Duties and Responsibilities
Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
Verifies all citation elements are correct in EndNote and Word/Excel
Reviews each citation for compliance with established publication guidelines, which includes verifying:
that article is in its “final form” in 2025(not online first/preprint/first look, etc.)
the journal and article type of the citation are both peer-reviewed
at least one of the referenced authors is affiliated with UF and the unit
Reviews all the final lists to ensure accuracy
Hours 30-40 hours / week (see more information under Schedule)
Length of Employment approximately December 9, 2025 – March 26, 2026
Schedule
Work hours are Monday through Friday (between the hours of 8 am – 5 pm)
20 hours are expected December 9 th -18 th during training and the beginning of January
30-40 hours are expected to be early January through late March
Please note that there will be a pause in work from December 19, 2025- January 5, 2026. Work resumes January 6, 2026.
$19.00/hour
Required Qualifications
Excellent communication, organization and problem-solving skills
Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy/paste)
Strong ability to pay attention to detail
Ability to work independently, once trained and to ask questions when needed
HS diploma
Ability to work 30-40 hours/week
Preferred
Experience using EndNote or similar citation management program
Experience using Google Sheets
Familiarity with Web of Science and/or Scopus
Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)
Special Instructions to Applicants In order to be considered, you must upload your resume, cover letter, and references .
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is a time-limited position.
Health Assessment Required No
Advertised: 13 Oct 2025 Eastern Daylight Time Applications close: 27 Oct 2025 Eastern Daylight Time
The University of Florida is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr