Kee Safety, Inc
Accountant/Office Manager (seeking local candidates)
Kee Safety, Inc, Vancouver, Washington, United States, 98662
Accountant/Office Manager (seeking local candidates)
Join to apply for the
Accountant/Office Manager (seeking local candidates)
role at
Kee Safety, Inc
Simple Safety Solutions, a business unit of Kee Safety Inc., is a leader in fall‑protection and safe‑access solutions. With operations spanning multiple states, we serve a broad spectrum of customers and manage complex compliance, financial and project‑based activities.
Position Summary:
This is an on‑site role . We are seeking an organized, highly capable Accountant/Office Manager to support our day‑to‑day financial, administrative and operations. While this position does not supervise staff directly, it requires strong coordination and collaboration across departments. The ideal candidate has strong experience in QuickBooks Online, multi‑state payroll, accrual accounting, vendor/payment software, contract review and negotiation, and general office management — ideally in a project‑centric or construction‑support environment.
Key Responsibilities Accounting and Financial Operations (70%)
Manage and maintain the company’s books in QuickBooks Online, ensuring accuracy for accrual‑based accounting, journal entries and month‑end close.
Prepare, analyze and deliver financial reports (P&L, balance sheet, cash flow) and support management decisions.
Oversee accounts payable (vendor invoices, payments) and accounts receivable (invoicing, collections).
Ensure timely check deposits, bank reconciliations and documentation of all financial transactions.
Support the month‑end close process (cut‑off, accruals, reconciliations, adjustments) to meet reporting deadlines.
Payroll and Compliance
Process or oversee multi‑state payroll inputs, ensuring correct timekeeping and compliance with relevant state/federal regulations.
Handle certified payroll reporting (e.g., prevailing wage projects) with accuracy and timeliness.
Coordinate timekeeping reports, verifying schedules and receipt of time entries from project teams.
Maintain insurance certificates, business licenses, and other regulatory/compliance documentation; ensure ongoing renewals and up‑to‑date status.
Vendor/Project Software & Contract Management
Utilize vendor billing and compliance software (such as Textura, GCPay, LCP Tracker) for invoice submission, vendor status, compliance tracking.
Review, track and assist in contract reading/negotiation: evaluate terms, flag risks, ensure alignment with company policies.
Serve as liaison with vendors, subcontractors and internal teams to obtain required documentation and support vendor payment workflows.
Administrative Management (30%)
Ensure that receipts, schedules, time entries and documentation are properly collected, filed and tracked for finance and project teams.
Support the use and maintenance of project‑management/CRM software (experience with JobTread a plus) to ensure data aligns with administrative and financial workflows.
Maintain general office operations: supplies, vendor coordination, administrative record‑keeping, ad‑hoc projects and support as needed.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing
Industries Wholesale Building Materials
Referrals increase your chances of interviewing at Kee Safety, Inc by 2x
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Accountant/Office Manager (seeking local candidates)
role at
Kee Safety, Inc
Simple Safety Solutions, a business unit of Kee Safety Inc., is a leader in fall‑protection and safe‑access solutions. With operations spanning multiple states, we serve a broad spectrum of customers and manage complex compliance, financial and project‑based activities.
Position Summary:
This is an on‑site role . We are seeking an organized, highly capable Accountant/Office Manager to support our day‑to‑day financial, administrative and operations. While this position does not supervise staff directly, it requires strong coordination and collaboration across departments. The ideal candidate has strong experience in QuickBooks Online, multi‑state payroll, accrual accounting, vendor/payment software, contract review and negotiation, and general office management — ideally in a project‑centric or construction‑support environment.
Key Responsibilities Accounting and Financial Operations (70%)
Manage and maintain the company’s books in QuickBooks Online, ensuring accuracy for accrual‑based accounting, journal entries and month‑end close.
Prepare, analyze and deliver financial reports (P&L, balance sheet, cash flow) and support management decisions.
Oversee accounts payable (vendor invoices, payments) and accounts receivable (invoicing, collections).
Ensure timely check deposits, bank reconciliations and documentation of all financial transactions.
Support the month‑end close process (cut‑off, accruals, reconciliations, adjustments) to meet reporting deadlines.
Payroll and Compliance
Process or oversee multi‑state payroll inputs, ensuring correct timekeeping and compliance with relevant state/federal regulations.
Handle certified payroll reporting (e.g., prevailing wage projects) with accuracy and timeliness.
Coordinate timekeeping reports, verifying schedules and receipt of time entries from project teams.
Maintain insurance certificates, business licenses, and other regulatory/compliance documentation; ensure ongoing renewals and up‑to‑date status.
Vendor/Project Software & Contract Management
Utilize vendor billing and compliance software (such as Textura, GCPay, LCP Tracker) for invoice submission, vendor status, compliance tracking.
Review, track and assist in contract reading/negotiation: evaluate terms, flag risks, ensure alignment with company policies.
Serve as liaison with vendors, subcontractors and internal teams to obtain required documentation and support vendor payment workflows.
Administrative Management (30%)
Ensure that receipts, schedules, time entries and documentation are properly collected, filed and tracked for finance and project teams.
Support the use and maintenance of project‑management/CRM software (experience with JobTread a plus) to ensure data aligns with administrative and financial workflows.
Maintain general office operations: supplies, vendor coordination, administrative record‑keeping, ad‑hoc projects and support as needed.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Accounting/Auditing
Industries Wholesale Building Materials
Referrals increase your chances of interviewing at Kee Safety, Inc by 2x
#J-18808-Ljbffr