APD Expert-Specialist II (APD Process Mgmt; Fed Funding/Compliance Expertise; HH

APD Expert (Federal Funding Specialist for HHS & FNS) - Specialist Level II

Duration:

23 months (2/26/27) Location:

Albany, NY (50% Onsite) This will be a part-time position (20 hrs./week); but will need to work full-time hours during the creation and submission of the APD.

Role Summary:

The

APD Expert

is responsible for securing and managing federal funding for

IT modernization

projects supporting

HHS (Health and Human Services) and FNS (Food and Nutrition Service) programs

such as

SNAP, WIC, and Child Nutrition Programs . This role ensures compliance with federal cost-sharing requirements, leads the development of

Advance Planning Documents (APDs) , and collaborates with

federal and state stakeholders

to optimize funding opportunities.

Key Responsibilities:

Develop and submit APDs:

Lead the creation, submission, and approval of

Planning, Implementation, and Operational APDs (PAPD, IAPD, OAPD)

for federally funded projects. Ensure compliance with funding rules:

Adhere to

HHS and FNS regulations , including

OMB Circular A-87 (2 CFR Part 225)

and

42 CFR 433.112 , ensuring proper cost allocation and federal cost-sharing eligibility. Engage with federal agencies:

Serve as the

primary liaison

with

HHS and FNS

to secure funding approvals, address compliance concerns, and manage required updates. Financial tracking & reporting:

Monitor federal and state expenditures, track project funding utilization, and prepare

monthly, quarterly, and annual reports

for federal agencies. Support IT modernization efforts:

Work with program and IT teams to

justify funding

for

system upgrades, eligibility platforms, and data integration efforts . Coordinate with stakeholders:

Collaborate with

C-level executives, finance teams, IT teams, and program leaders

to align funding strategies with

state and federal priorities . Process improvement & compliance audits:

Maintain

audit-ready

documentation and improve internal APD submission processes to enhance

efficiency and federal funding success .

Mandatory Qualifications (Must-Have):

APD Process Management (5+ years):

Experience

developing, submitting, and securing approvals

for APDs related to federally funded

IT modernization

or public assistance programs. Federal Funding & Compliance Expertise (5+ years):

Strong knowledge of

HHS and FNS funding rules , including

OMB Circular A-87 and 42 CFR 433.112 , to ensure compliance with federal cost-sharing policies. Government Liaison & Stakeholder Engagement (5+ years):

Direct experience working with

HHS, FNS, or other federal agencies

to secure funding, respond to federal reviews, and manage compliance requirements.

Desirable Qualifications (Nice-to-Have):

IT Modernization & System Implementation (3+ years):

Experience supporting

technology upgrades

for

SNAP, WIC, Child Nutrition Programs , or similar public assistance systems. Financial Tracking & Cost Allocation (3+ years):

Expertise in

budget planning, cost allocation principles, and financial reporting

for federally funded projects. Project Management & Process Improvement (3+ years):

Experience leading

large-scale funding initiatives , improving

APD workflows , and ensuring projects stay

on time and within budget .

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