The Rector & Visitors of the University of Virginia
PhD Graduate Program Manager
The Rector & Visitors of the University of Virginia, Charlottesville, Virginia, United States, 22904
About the Position
The School of Data Science at the University of Virginia is seeking a Graduate Program Manager who will support School of Data Science Ph. D. students to meet their personal and professional goals. This role serves Data Science Ph.D. students while collaborating with all staff, faculty program directors, teaching faculty, and the academic operations team. About the School
The University of Virginia School of Data Science—the first of its kind in the nation—is guided by common goals: to further discovery, share knowledge, and make a positive impact on society through collaborative, open, and responsible data science research and education. Founded in fall 2019 through the largest gift in UVA history, the school positions the university to play national and international leadership roles in the global digital future. The School of Data Science offers a minor in Data Science, the B.S. in Data Science, the M.S. in Data Science in two formats (an 11-month, full-time residential program in Charlottesville, Virginia, and an online program spanning five part-time semesters), and a growing Ph.D. in Data Science. The successful candidate will be expected to carry out the following key job functions: Key Responsibilities
Academic Advising —
You will serve as the frontline contact for Ph.D. students and faculty. This includes advising students on enrollment requirements and tracking academic progress for program milestones such as qualifying exams, defenses, and graduation. You will work closely with faculty on curricular offerings and timing to ensure student success. Academic Program Management —
This role provides administrative coordination of an academic program and works closely with the Ph.D. Program Director. You will collaborate with leadership to draft policies, develop procedures, set timelines, implement program reviews, and ensure compliance with institutional policies and procedures. You will work across functional areas by building and maintaining student-focused processes within admissions, marketing, student affairs, career services, and related areas. Instructional Support —
Oversee the design, implementation, and evaluation of instructional support (Graduate Teaching Assistants, Instructional Assistants, Graders) for every Data Science course across all programs. Student Programming and Event Planning —
Plan and implement program-specific academic and co-curricular events. This includes assisting with program budget planning and administration, space allocation, staff supervision, and other administrative tasks. Minimum qualifications
Bachelor’s degree and 4 years of academic advising or related academic functions within higher education. Demonstrated ability to build and sustain close and collaborative relationships with faculty, staff colleagues, and graduate students to organize and lead them to produce top-quality and strategically effective work. Exemplary communication skills. Established skills in project management, problem solving, managing details, and process improvement. Independence, initiative, and self-motivation; a commitment to inclusive excellence. Proficient in the use of Microsoft 365 and virtual meetings (e.g., Zoom, Teams, Sharepoint). Preferred Qualifications
Master’s Degree Experience with University student information systems (e.g., SIS, Stellic), learning management systems (e.g., Canvas), and/or survey tools (e.g., Qualtrics) Anticipated Salary Range
$55,000 - 70,000 Anticipated Start Date
October 2025 Health and Other Benefits
UVA offers a choice between three health plans; vision and dental insurance; life insurance; benefits savings accounts; starting with 22 days of paid time off per year in addition to 12 or more paid holidays; 8 weeks of paid parental leave; short-term disability; tuition assistance toward degree-seeking programs or professional development; and more. Application Process
Please apply through the University job board, Careers at UVA, and search for R0076739. Internal applicants must apply through their UVA Workday profile by searching Find Jobs or through their Jobs Hub. Applicants must complete an online application with a resume and a cover letter. Applications that do not contain all required documents will not receive full consideration. Process for internal UVA applicants: apply through your Workday home page by searching Find Jobs and then R0076739. References
will be completed via UVA’s standardized process SkillSurvey Reference. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A background check
is required and will be conducted per university policy prior to the first day of employment. We welcome applicants from a broad range of backgrounds and offer training and mentorship to ensure your success! For questions about the position , contact Andrea Kester, Data Science Registrar, at ak3jg@virginia.edu. For questions about the application process , contact Daniel Strong, Senior Human Resources Recruiter, at das6zb@virginia.edu. For more information about UVA and the Charlottesville community , please see www.virginia.edu/life/charlottesville and https://embarkcva.com/. UVA is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Read UVA’s commitment to non-discrimination and equal opportunity employment at the university website. This position will remain open until filled. This is an exempt, benefited position. Applicants must be currently authorized to work in the United States. The University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. MINIMUM REQUIREMENTS: Education: Bachelor’s Degree required. Experience: At least four years of relevant experience. Licensure: None PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job may require traveling to attend meetings and programs.
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The School of Data Science at the University of Virginia is seeking a Graduate Program Manager who will support School of Data Science Ph. D. students to meet their personal and professional goals. This role serves Data Science Ph.D. students while collaborating with all staff, faculty program directors, teaching faculty, and the academic operations team. About the School
The University of Virginia School of Data Science—the first of its kind in the nation—is guided by common goals: to further discovery, share knowledge, and make a positive impact on society through collaborative, open, and responsible data science research and education. Founded in fall 2019 through the largest gift in UVA history, the school positions the university to play national and international leadership roles in the global digital future. The School of Data Science offers a minor in Data Science, the B.S. in Data Science, the M.S. in Data Science in two formats (an 11-month, full-time residential program in Charlottesville, Virginia, and an online program spanning five part-time semesters), and a growing Ph.D. in Data Science. The successful candidate will be expected to carry out the following key job functions: Key Responsibilities
Academic Advising —
You will serve as the frontline contact for Ph.D. students and faculty. This includes advising students on enrollment requirements and tracking academic progress for program milestones such as qualifying exams, defenses, and graduation. You will work closely with faculty on curricular offerings and timing to ensure student success. Academic Program Management —
This role provides administrative coordination of an academic program and works closely with the Ph.D. Program Director. You will collaborate with leadership to draft policies, develop procedures, set timelines, implement program reviews, and ensure compliance with institutional policies and procedures. You will work across functional areas by building and maintaining student-focused processes within admissions, marketing, student affairs, career services, and related areas. Instructional Support —
Oversee the design, implementation, and evaluation of instructional support (Graduate Teaching Assistants, Instructional Assistants, Graders) for every Data Science course across all programs. Student Programming and Event Planning —
Plan and implement program-specific academic and co-curricular events. This includes assisting with program budget planning and administration, space allocation, staff supervision, and other administrative tasks. Minimum qualifications
Bachelor’s degree and 4 years of academic advising or related academic functions within higher education. Demonstrated ability to build and sustain close and collaborative relationships with faculty, staff colleagues, and graduate students to organize and lead them to produce top-quality and strategically effective work. Exemplary communication skills. Established skills in project management, problem solving, managing details, and process improvement. Independence, initiative, and self-motivation; a commitment to inclusive excellence. Proficient in the use of Microsoft 365 and virtual meetings (e.g., Zoom, Teams, Sharepoint). Preferred Qualifications
Master’s Degree Experience with University student information systems (e.g., SIS, Stellic), learning management systems (e.g., Canvas), and/or survey tools (e.g., Qualtrics) Anticipated Salary Range
$55,000 - 70,000 Anticipated Start Date
October 2025 Health and Other Benefits
UVA offers a choice between three health plans; vision and dental insurance; life insurance; benefits savings accounts; starting with 22 days of paid time off per year in addition to 12 or more paid holidays; 8 weeks of paid parental leave; short-term disability; tuition assistance toward degree-seeking programs or professional development; and more. Application Process
Please apply through the University job board, Careers at UVA, and search for R0076739. Internal applicants must apply through their UVA Workday profile by searching Find Jobs or through their Jobs Hub. Applicants must complete an online application with a resume and a cover letter. Applications that do not contain all required documents will not receive full consideration. Process for internal UVA applicants: apply through your Workday home page by searching Find Jobs and then R0076739. References
will be completed via UVA’s standardized process SkillSurvey Reference. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A background check
is required and will be conducted per university policy prior to the first day of employment. We welcome applicants from a broad range of backgrounds and offer training and mentorship to ensure your success! For questions about the position , contact Andrea Kester, Data Science Registrar, at ak3jg@virginia.edu. For questions about the application process , contact Daniel Strong, Senior Human Resources Recruiter, at das6zb@virginia.edu. For more information about UVA and the Charlottesville community , please see www.virginia.edu/life/charlottesville and https://embarkcva.com/. UVA is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Read UVA’s commitment to non-discrimination and equal opportunity employment at the university website. This position will remain open until filled. This is an exempt, benefited position. Applicants must be currently authorized to work in the United States. The University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. MINIMUM REQUIREMENTS: Education: Bachelor’s Degree required. Experience: At least four years of relevant experience. Licensure: None PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job may require traveling to attend meetings and programs.
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