Trackline
Maritime Recruitment Leader | Master Mariner | Head Huntress
Vessel Voyage Coordinator
Location:
The Woodlands, TX
Job Type:
Full-Time, Hybrid ON SITE - must commute to the Woodlands MWF
Reports To:
Operations Manager / Fleet Manager
Experience Level:
1-5 years
Education:
Bachelor’s Degree in Maritime Studies or related field preferred
Position Overview We are seeking a junior
Voyage Coordinator
to support the safe, efficient, and compliant day-to-day operations of vessels transporting
break bulk, out-of-gauge, and general cargo . This role offers a dynamic environment where you'll
wear many hats , gaining exposure to a variety of departments—including operations, crewing, technical, compliance, finance, and commercial. It’s an excellent opportunity to grow your maritime career while learning the full scope of vessel operations and logistics. While you may not have all the experience below, you would have the aptitude to be able to learn the following through your foundational understanding of breakbulk or vessel operations.
Key Responsibilities Voyage Planning & Execution Plan and monitor vessel voyages, optimizing routing for fuel efficiency, timing, and operational safety. Coordinate ETAs and ETDs with relevant stakeholders.
Cargo Operations Possibly supervise loading and discharge of break bulk and project cargoes. Review and give input on stowage plans, cargo manifests, and load/discharge reports.
Vessel & Crew Management Maintain direct communication with vessel Captains and crew to ensure operational reliability. Support day-to-day vessel needs, including compliance and maintenance scheduling.
Stakeholder Communication Act as the liaison between internal teams, vessel crew, charterers, port agents, terminals, and service providers. Provide real-time updates and proactively resolve operational issues.
Documentation Management Draft and distribute all relevant shipping documents including Bills of Lading, cargo manifests, Letters of Indemnity, and voyage instructions. Maintain accurate voyage files for audit and billing purposes.
Regulatory & Charter Party Compliance Ensure adherence to company policies, international maritime regulations (e.g., USCG, MARPOL, SOLAS), and charter party agreements. Monitor vessel certifications and flag/state-specific compliance requirements. Track and report voyage performance, costs, and profitability metrics. Support timely and accurate billing, invoice approvals, and financial reporting.
Maintenance & Bunkering Coordination Coordinate bunker deliveries, track fuel consumption, and ensure quality standards. Liaise with technical teams to schedule vessel repairs, inspections, and services.
Essential Skills & Qualifications Bachelor’s Degree
in Maritime Studies, Logistics, Marine Transportation, or related field (preferred). 2-5 years
of operational experience in break bulk or tanker vessel operations. Strong
communication
and interpersonal skills for coordination across diverse stakeholders. Proven
problem-solving
abilities and adaptability in dynamic maritime environments. High
attention to detail
with accurate recordkeeping and documentation. Solid
analytical skills
to assess performance, interpret data, and inform decisions. Working knowledge of
cargo handling , vessel operations, and technical systems. Proficient in Microsoft Office; experience with maritime management systems (e.g., IMOS, ABS NS5, Dataloy) is a plus. Team-oriented mindset with the ability to collaborate across departments and cultures.
Why Join Us? Be part of a leading operator in specialized US Flag break bulk transportation. Gain exposure to
multiple departments , including technical, crewing, compliance, and finance. Embrace a role where you'll
wear different hats
and develop a holistic understanding of maritime operations. Work with complex, high-value cargo and international stakeholders in a fast-paced, high-responsibility environment. Join a collaborative team committed to safety, efficiency, and continuous improvement.
#J-18808-Ljbffr
Location:
The Woodlands, TX
Job Type:
Full-Time, Hybrid ON SITE - must commute to the Woodlands MWF
Reports To:
Operations Manager / Fleet Manager
Experience Level:
1-5 years
Education:
Bachelor’s Degree in Maritime Studies or related field preferred
Position Overview We are seeking a junior
Voyage Coordinator
to support the safe, efficient, and compliant day-to-day operations of vessels transporting
break bulk, out-of-gauge, and general cargo . This role offers a dynamic environment where you'll
wear many hats , gaining exposure to a variety of departments—including operations, crewing, technical, compliance, finance, and commercial. It’s an excellent opportunity to grow your maritime career while learning the full scope of vessel operations and logistics. While you may not have all the experience below, you would have the aptitude to be able to learn the following through your foundational understanding of breakbulk or vessel operations.
Key Responsibilities Voyage Planning & Execution Plan and monitor vessel voyages, optimizing routing for fuel efficiency, timing, and operational safety. Coordinate ETAs and ETDs with relevant stakeholders.
Cargo Operations Possibly supervise loading and discharge of break bulk and project cargoes. Review and give input on stowage plans, cargo manifests, and load/discharge reports.
Vessel & Crew Management Maintain direct communication with vessel Captains and crew to ensure operational reliability. Support day-to-day vessel needs, including compliance and maintenance scheduling.
Stakeholder Communication Act as the liaison between internal teams, vessel crew, charterers, port agents, terminals, and service providers. Provide real-time updates and proactively resolve operational issues.
Documentation Management Draft and distribute all relevant shipping documents including Bills of Lading, cargo manifests, Letters of Indemnity, and voyage instructions. Maintain accurate voyage files for audit and billing purposes.
Regulatory & Charter Party Compliance Ensure adherence to company policies, international maritime regulations (e.g., USCG, MARPOL, SOLAS), and charter party agreements. Monitor vessel certifications and flag/state-specific compliance requirements. Track and report voyage performance, costs, and profitability metrics. Support timely and accurate billing, invoice approvals, and financial reporting.
Maintenance & Bunkering Coordination Coordinate bunker deliveries, track fuel consumption, and ensure quality standards. Liaise with technical teams to schedule vessel repairs, inspections, and services.
Essential Skills & Qualifications Bachelor’s Degree
in Maritime Studies, Logistics, Marine Transportation, or related field (preferred). 2-5 years
of operational experience in break bulk or tanker vessel operations. Strong
communication
and interpersonal skills for coordination across diverse stakeholders. Proven
problem-solving
abilities and adaptability in dynamic maritime environments. High
attention to detail
with accurate recordkeeping and documentation. Solid
analytical skills
to assess performance, interpret data, and inform decisions. Working knowledge of
cargo handling , vessel operations, and technical systems. Proficient in Microsoft Office; experience with maritime management systems (e.g., IMOS, ABS NS5, Dataloy) is a plus. Team-oriented mindset with the ability to collaborate across departments and cultures.
Why Join Us? Be part of a leading operator in specialized US Flag break bulk transportation. Gain exposure to
multiple departments , including technical, crewing, compliance, and finance. Embrace a role where you'll
wear different hats
and develop a holistic understanding of maritime operations. Work with complex, high-value cargo and international stakeholders in a fast-paced, high-responsibility environment. Join a collaborative team committed to safety, efficiency, and continuous improvement.
#J-18808-Ljbffr