Arizona State Government
CONTRACTS MANAGEMENT SPECIALIST 3
Arizona State Government, Phoenix, Arizona, United States, 85003
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision that every child, adult, and family in Arizona will be safe and economically secure. DES serves more than 3 million Arizonans. Our Mission is to make Arizona stronger by helping Arizonans reach their full potential through temporary assistance for those in need, and care for the vulnerable.
CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Division of Aging and Adult Services (DAAS)
Address: 1789 W. Jefferson, Phoenix, AZ 85007
This Position works primarily from the successful candidate\'s Arizona Home Office but occasional in-person attendance at the worksite location for mandatory meetings, trainings, etc. may be required.
Posting Details: Salary: 61,000.00
Grade: 20
Closing Date: 11/3/2025
Job Summary The Arizona Department of Economic Security (DES) is seeking individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov, or view the Our DES video. The Department of Economic Security, Division of Aging and Adult Services (DAAS) is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. This position manages all post-award aspects of contracts/grant agreements, including Intergovernmental and Interagency Agreements, and participates in the development of Standard Work to ensure the Division\'s strategic objectives are achieved.
The State of Arizona supports a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State\'s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Coordinate with the DES Office of Procurement and program staff in the development and execution of contract/grant documents as necessary.
Process grant/contract amendments (e.g., contract extensions, Scope of Work revisions, and contract/grant reimbursement ceiling adjustments, etc.) and invoices as necessary. Review contractor budgets and work with fiscal staff to track contractor expenditure patterns. Complete all necessary documents and tasks for newly established contracts/grants.
Draft Demands for Assurance/Letters of Concern correspondence as requested.
Coordinate on-site or virtual grant/contract Compliance Reviews of contractors throughout the state.
In collaboration with the program staff, prepare and review Corrective Improvement Plans (CIP).
Knowledge, Skills & Abilities (KSAs) Knowledge of:
Federal laws/regulations and State statutes pertaining to procurement and contract administration.
Fundamentals of budget development and expenditure control.
State procurement code, DES and Division-specific contract policies and procedures, high-level DES Request for Proposal (RFP) process and/or
Request for Grant Application (RFGA), Uniform and DES Special Terms and Conditions, and Division fund source requirements.
Contracting policies and procedures specific to contract administration and monitoring.
Skilled in:
Oral and written communication.
Data/financial analysis and evaluation.
Prioritizing workload, problem identification and resolution, and time-management.
Establishing, building, and maintaining professional relationships with co-workers, contract staff, and contracted and governmental agency representatives.
Using a variety of computer software packages (e.g., Microsoft Office Excel, Word, databases, Access, PowerPoint, SharePoint, Google Suite, Accounting systems, etc.).
Ability to:
Write clear, concise, and accurate reports.
Effectively, efficiently, and concurrently manage multiple, varied tasks in a fast-paced, time-sensitive work environment.
Interpret, apply, and implement laws, rules, regulations, policies and procedures and functions of units.
Plan, organize, coordinate, and prioritize activities to best meet department needs.
Effectively manage contracts (award, management, monitoring, closure).
Give presentations and speak before the public.
Interface with judicial, quasi-judicial and administrative entities at varying levels of government within a multitude of jurisdictions.
Selective Preference(s) The ideal candidate for this position will have:
Bachelor\'s degree in Business or Public Administration, Management, Finance, or other related field and 1 year of contract management experience which includes preparing professional level documents and analyzing numerical/financial data; OR 3 years of contract management experience which includes preparing professional level documents and analyzing numerical/financial data.
Pre-Employment Requirements
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Be subject to a search of Child Protective Services Central Registry and the Adult Protective Services Registry pursuant to A.R.S. 46-459. A.R.S. 41-1968 Each employee of the department who has contact with children or vulnerable adults shall have a valid, unrestricted Level One fingerprint clearance card issued pursuant to section A.R.S. 41-1758.07.
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency\u2019s ability to reasonably accommodate any restrictions.
Benefits The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
Contact Us For questions about this career opportunity, please contact Cherece Johnson at 602-851-5683 or daashr@azdes.gov
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation by contacting Cherece Johnson at 602-851-5683 or daashr@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
#J-18808-Ljbffr
CONTRACTS MANAGEMENT SPECIALIST 3 Job Location: Division of Aging and Adult Services (DAAS)
Address: 1789 W. Jefferson, Phoenix, AZ 85007
This Position works primarily from the successful candidate\'s Arizona Home Office but occasional in-person attendance at the worksite location for mandatory meetings, trainings, etc. may be required.
Posting Details: Salary: 61,000.00
Grade: 20
Closing Date: 11/3/2025
Job Summary The Arizona Department of Economic Security (DES) is seeking individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov, or view the Our DES video. The Department of Economic Security, Division of Aging and Adult Services (DAAS) is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3. This position manages all post-award aspects of contracts/grant agreements, including Intergovernmental and Interagency Agreements, and participates in the development of Standard Work to ensure the Division\'s strategic objectives are achieved.
The State of Arizona supports a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State\'s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties
Coordinate with the DES Office of Procurement and program staff in the development and execution of contract/grant documents as necessary.
Process grant/contract amendments (e.g., contract extensions, Scope of Work revisions, and contract/grant reimbursement ceiling adjustments, etc.) and invoices as necessary. Review contractor budgets and work with fiscal staff to track contractor expenditure patterns. Complete all necessary documents and tasks for newly established contracts/grants.
Draft Demands for Assurance/Letters of Concern correspondence as requested.
Coordinate on-site or virtual grant/contract Compliance Reviews of contractors throughout the state.
In collaboration with the program staff, prepare and review Corrective Improvement Plans (CIP).
Knowledge, Skills & Abilities (KSAs) Knowledge of:
Federal laws/regulations and State statutes pertaining to procurement and contract administration.
Fundamentals of budget development and expenditure control.
State procurement code, DES and Division-specific contract policies and procedures, high-level DES Request for Proposal (RFP) process and/or
Request for Grant Application (RFGA), Uniform and DES Special Terms and Conditions, and Division fund source requirements.
Contracting policies and procedures specific to contract administration and monitoring.
Skilled in:
Oral and written communication.
Data/financial analysis and evaluation.
Prioritizing workload, problem identification and resolution, and time-management.
Establishing, building, and maintaining professional relationships with co-workers, contract staff, and contracted and governmental agency representatives.
Using a variety of computer software packages (e.g., Microsoft Office Excel, Word, databases, Access, PowerPoint, SharePoint, Google Suite, Accounting systems, etc.).
Ability to:
Write clear, concise, and accurate reports.
Effectively, efficiently, and concurrently manage multiple, varied tasks in a fast-paced, time-sensitive work environment.
Interpret, apply, and implement laws, rules, regulations, policies and procedures and functions of units.
Plan, organize, coordinate, and prioritize activities to best meet department needs.
Effectively manage contracts (award, management, monitoring, closure).
Give presentations and speak before the public.
Interface with judicial, quasi-judicial and administrative entities at varying levels of government within a multitude of jurisdictions.
Selective Preference(s) The ideal candidate for this position will have:
Bachelor\'s degree in Business or Public Administration, Management, Finance, or other related field and 1 year of contract management experience which includes preparing professional level documents and analyzing numerical/financial data; OR 3 years of contract management experience which includes preparing professional level documents and analyzing numerical/financial data.
Pre-Employment Requirements
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Be subject to a search of Child Protective Services Central Registry and the Adult Protective Services Registry pursuant to A.R.S. 46-459. A.R.S. 41-1968 Each employee of the department who has contact with children or vulnerable adults shall have a valid, unrestricted Level One fingerprint clearance card issued pursuant to section A.R.S. 41-1758.07.
Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency\u2019s ability to reasonably accommodate any restrictions.
Benefits The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Sick time accrued at 3.70 hours bi-weekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.
Retirement State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.
Contact Us For questions about this career opportunity, please contact Cherece Johnson at 602-851-5683 or daashr@azdes.gov
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation by contacting Cherece Johnson at 602-851-5683 or daashr@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.
#J-18808-Ljbffr