Rightsize Facility
Base pay range
$55,000.00/yr - $65,000.00/yr
Project Coordinator As a
Project Coordinator
at Rightsize Facility, you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside our internal project team and departments, vendor partners and customer representatives to execute post‑sale activities related to office furniture delivery and installation and related services. Great communication and organizational skills are the hallmark of a successful Project Coordinator.
Key Responsibilities
Schedule delivery and installation of furniture with client representatives and vendor service partners
Communicate status of delivery and installation to internal project team, vendor partners, and client representatives
Prepare Certificates of Insurance (CoI) for labor services
Track shipments of material purchases to help determine scheduling dates and times
Coordinate the collection of payments
Manage punch lists and warranty claims
Coordinate access to buildings with property managers to support delivery and installation and related services
Obtain freight quotes for shipping product locally, regionally and nationally
Provide administrative support to the local office project team as needed
Forecast risks and initiate contingency plans or alternate schedules
Audit project details early and follow up to resolve missing data before execution
Maintain a two‑week forecast of key milestones and update teams proactively
Initiate internal follow‑ups across Sales, Design, and Vendors without waiting to be asked
Propose workflow improvements when internal breakdowns are identified
Make informed field‑level decisions during delivery or install conflicts and document outcomes
Desired Qualifications
3+ years in a coordination, project support, or logistics‑based role, ideally client‑facing
Strong communication and interpersonal skills, with a strong customer service mindset
Exceptional time management, organization, and ability to anticipate deadlines
Proactive and self‑directed, with the ability to manage projects independently and collaborate across teams
Experience with ERP systems such as NetSuite is a plus
Familiarity with office furniture or commercial interiors is preferred
Associate degree in business, logistics, or a related field is preferred
Analytical mindset with sound judgment and a solutions‑first approach to problems
Ability to identify risks early and take initiative to resolve or elevate
Confident decision‑maker, capable of managing competing demands
Free office snacks
Annual employee outings
Annual community service month and company donation matching
Why You Will Love Working Here
Rapid Career Growth : Be part of a company growing at lightning speed with endless opportunities for advancement
Flexibility and Balance : Enjoy a hybrid work schedule and summer hours
Culture That Cares : Bond with your team at a myriad of annual outings, including baseball games, BBQs, and more
Making a Difference : Join us during our annual community service month and double your impact with company donation matching
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Project Management, Design, and Strategy/Planning
Industries Furniture, Interior Design, and Real Estate
#J-18808-Ljbffr
Project Coordinator As a
Project Coordinator
at Rightsize Facility, you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside our internal project team and departments, vendor partners and customer representatives to execute post‑sale activities related to office furniture delivery and installation and related services. Great communication and organizational skills are the hallmark of a successful Project Coordinator.
Key Responsibilities
Schedule delivery and installation of furniture with client representatives and vendor service partners
Communicate status of delivery and installation to internal project team, vendor partners, and client representatives
Prepare Certificates of Insurance (CoI) for labor services
Track shipments of material purchases to help determine scheduling dates and times
Coordinate the collection of payments
Manage punch lists and warranty claims
Coordinate access to buildings with property managers to support delivery and installation and related services
Obtain freight quotes for shipping product locally, regionally and nationally
Provide administrative support to the local office project team as needed
Forecast risks and initiate contingency plans or alternate schedules
Audit project details early and follow up to resolve missing data before execution
Maintain a two‑week forecast of key milestones and update teams proactively
Initiate internal follow‑ups across Sales, Design, and Vendors without waiting to be asked
Propose workflow improvements when internal breakdowns are identified
Make informed field‑level decisions during delivery or install conflicts and document outcomes
Desired Qualifications
3+ years in a coordination, project support, or logistics‑based role, ideally client‑facing
Strong communication and interpersonal skills, with a strong customer service mindset
Exceptional time management, organization, and ability to anticipate deadlines
Proactive and self‑directed, with the ability to manage projects independently and collaborate across teams
Experience with ERP systems such as NetSuite is a plus
Familiarity with office furniture or commercial interiors is preferred
Associate degree in business, logistics, or a related field is preferred
Analytical mindset with sound judgment and a solutions‑first approach to problems
Ability to identify risks early and take initiative to resolve or elevate
Confident decision‑maker, capable of managing competing demands
Free office snacks
Annual employee outings
Annual community service month and company donation matching
Why You Will Love Working Here
Rapid Career Growth : Be part of a company growing at lightning speed with endless opportunities for advancement
Flexibility and Balance : Enjoy a hybrid work schedule and summer hours
Culture That Cares : Bond with your team at a myriad of annual outings, including baseball games, BBQs, and more
Making a Difference : Join us during our annual community service month and double your impact with company donation matching
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Project Management, Design, and Strategy/Planning
Industries Furniture, Interior Design, and Real Estate
#J-18808-Ljbffr