WayUp
Johnson & Johnson, Executive Assistant - ATSC - Application via WayUp
WayUp, Raritan, New Jersey, us, 08869
We are searching for the best talent for an Executive Administrative Assistant – ATSC. This hybrid position can be in Springhouse, PA, Horsham, PA, Titusville, NJ, or Raritan, NJ.
Key Responsibilities
Manage complex, dynamic calendars across multiple time zones.
Schedule virtual and in-person meetings, including logistics, tech setup, agendas, and materials.
Organize large internal meetings and events, onsite and offsite.
Modify work processes and workflow to enhance personal efficiency and that of the Vice Presidents and team.
Arrange domestic and international travel via Concur; prepare and reconcile expense reports promptly.
Serve as the primary point of contact between VPs and internal/external stakeholders.
Draft, edit, and manage highly confidential correspondence.
Provide timely updates and reminders for deadlines and events.
Maintain SharePoint sites, distribution lists, and organizational charts.
Coordinate recruiting activities, candidate interviews, and onboarding/offboarding processes.
Support departmental planning by compiling data and preparing presentations.
Process contracts, purchase orders, and agreements in ARIBA and e-marketplace.
Liaise with vendors regarding invoices and PO status.
Assist with budget tracking and accruals.
Ensure adherence to company policies, procedures, and industry regulations.
Maintain discretion and independent judgment in problem-solving.
Attend team meetings to stay informed on priorities.
Champion and provide recommendations for team culture.
Flexibility to support events outside normal business hours.
Qualifications
High School Diploma required; Associate degree preferred.
Minimum of 6 years of administrative support experience, including 2+ years supporting VP or senior leadership.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with Concur, ARIBA, SharePoint, Teams, Zoom, and other productivity tools.
Strong calendar management and organizational skills.
Excellent written and verbal communication.
Ability to work independently in a fast‑paced environment with shifting priorities.
Demonstrated experience interacting with senior level management, maintaining a high level of professionalism, discretion, and confidentiality.
Collaborative mindset and strong interpersonal skills.
Self‑starter mentality with a strong sense of ownership and problem‑solving.
Based in Pennsylvania or New Jersey; up to 10% travel required.
Compensation Base salary range: $60,900 - $97,808 annually.
Benefits Employees and eligible dependents may participate in medical, dental, vision, life insurance, short‑term and long‑term disability, business accident insurance, and group legal insurance. Retirement plan (401(k) and pension), vacation, sick time, holiday pay, personal and family time, parental leave, condolence leave, caregiver leave, volunteer leave, military spouse time‑off, and other benefits are available.
Work Arrangement Hybrid: 3‑4 days in office, 1‑2 days from home per week (per J & J Flex Policy).
EEO Statement Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.
Job Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Administrative
Industry: Technology, Information and Internet
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Key Responsibilities
Manage complex, dynamic calendars across multiple time zones.
Schedule virtual and in-person meetings, including logistics, tech setup, agendas, and materials.
Organize large internal meetings and events, onsite and offsite.
Modify work processes and workflow to enhance personal efficiency and that of the Vice Presidents and team.
Arrange domestic and international travel via Concur; prepare and reconcile expense reports promptly.
Serve as the primary point of contact between VPs and internal/external stakeholders.
Draft, edit, and manage highly confidential correspondence.
Provide timely updates and reminders for deadlines and events.
Maintain SharePoint sites, distribution lists, and organizational charts.
Coordinate recruiting activities, candidate interviews, and onboarding/offboarding processes.
Support departmental planning by compiling data and preparing presentations.
Process contracts, purchase orders, and agreements in ARIBA and e-marketplace.
Liaise with vendors regarding invoices and PO status.
Assist with budget tracking and accruals.
Ensure adherence to company policies, procedures, and industry regulations.
Maintain discretion and independent judgment in problem-solving.
Attend team meetings to stay informed on priorities.
Champion and provide recommendations for team culture.
Flexibility to support events outside normal business hours.
Qualifications
High School Diploma required; Associate degree preferred.
Minimum of 6 years of administrative support experience, including 2+ years supporting VP or senior leadership.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with Concur, ARIBA, SharePoint, Teams, Zoom, and other productivity tools.
Strong calendar management and organizational skills.
Excellent written and verbal communication.
Ability to work independently in a fast‑paced environment with shifting priorities.
Demonstrated experience interacting with senior level management, maintaining a high level of professionalism, discretion, and confidentiality.
Collaborative mindset and strong interpersonal skills.
Self‑starter mentality with a strong sense of ownership and problem‑solving.
Based in Pennsylvania or New Jersey; up to 10% travel required.
Compensation Base salary range: $60,900 - $97,808 annually.
Benefits Employees and eligible dependents may participate in medical, dental, vision, life insurance, short‑term and long‑term disability, business accident insurance, and group legal insurance. Retirement plan (401(k) and pension), vacation, sick time, holiday pay, personal and family time, parental leave, condolence leave, caregiver leave, volunteer leave, military spouse time‑off, and other benefits are available.
Work Arrangement Hybrid: 3‑4 days in office, 1‑2 days from home per week (per J & J Flex Policy).
EEO Statement Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law.
Job Details
Seniority level: Entry level
Employment type: Full‑time
Job function: Administrative
Industry: Technology, Information and Internet
#J-18808-Ljbffr