University of California - Davis
Research Award Administrator/Financial Analyst (RSCH ADM 3)
University of California - Davis, Davis, California, us, 95617
Job Summary
Working with a high level of independence and serving in the lead role, this position is responsible for the fiscal control, accounting, and reporting of contracts and grants, including pre‑ and post‑award financial analysis. Lead financial analyst, compliance officer, and resource advisor for extramural pre‑ and post‑award management in a team of three fiscal officers. Provide financial administration of a variety of university, state, private and federal funds. The Research Admin is responsible for keeping faculty, staff and subcontractors in compliance with the requirements and restrictions of awards and agreements, assisting third parties, including UCOP and Federal Offices/Agencies, with audits of expenditures, and developing and managing budgets and financial reports in a fast‑paced environment with shifting priorities.
Apply By Date:
November 20, 2025
Qualifications
Bachelor's degree in business, accounting, finance, or a related field, or an equivalent combination of education and experience.
Extensive experience interpreting and applying federal policies and procedures related to research fund pre‑ and post‑award management, including effort reporting and cost sharing, preferably in a university environment.
Thorough knowledge of Generally Accepted Accounting Principles. Demonstrated accounting and analytical skills to prepare financial reports and present complex data for decision‑making purposes.
Ability to maintain independent judgment; strong organization and communications skills; and a customer service focus.
Maintain current knowledge of compliance regulations in all areas of research administration.
Preferred Qualifications
Experience with financial systems and research award administration in a large university system.
Experience interpreting and applying policies and procedures related to procurement, travel and entertainment accounting (UC preferred).
Experience developing self‑supporting rate structures.
Strong writing skills to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. Ability to manage significant volume of transactions.
Key Responsibilities
90% – Fiscal Analysis, Compliance, Reporting & Management
10% – Special Projects
Department Overview The Physics & Astronomy Department is a large and complex academic teaching and research department within the College of Letters and Science. The department administers intramural and extramural funds of approximately $27M annually, including organized research. Additionally, the department oversees fiscal operations for the Crocker Nuclear Laboratory that administers approximately $2M annually, comprised substantially of recharge funds and income. The Physics & Astronomy Business Office is responsible for the employment of approximately 280 people, including academic, non‑academic, student, and staff employees.
Position Information
Salary or Pay Range: $69,600.00 – $124,200.00 per year
Salary Frequency: Monthly
Salary Grade: 21
UC Job Title: RSCH ADM 3
Number of Positions: 1
Appointment Type: Career
Percentage of Time: 100%
Shift (Work Schedule): M – F 8:00 AM – 5:00 PM
Location: Davis, CA
Union Representation: No
Benefits Eligible: Yes
This position is 100% on‑site
Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
High quality and low‑cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found
here
Physical Demands
Standing – Frequent 3 to 6 Hours
Walking – Frequent 3 to 6 Hours
Sitting – Occasional Up to 3 Hours
Lifting/Carrying 0‑25 Lbs – Occasional Up to 3 Hours
Lifting/Carrying 26‑50 lbs – Occasional Up to 3 Hours
Lifting/Carrying over 50 lbs – Occasional Up to 3 Hours
Pushing/Pulling 0‑25 Lbs – Occasional Up to 3 Hours
Pushing/Pulling 26‑50 lbs – Occasional Up to 3 Hours
Pushing/Pulling over 50 lbs – Occasional Up to 3 Hours
Bending/Stooping – Occasional Up to 3 Hours
Squatting/Kneeling – Occasional Up to 3 Hours
Twisting – Occasional Up to 3 Hours
Climbing (e.g., stairs or ladders) – Occasional Up to 3 Hours
Reaching overhead – Occasional Up to 3 Hours
Keyboard use/repetitive motion – Occasional Up to 3 Hours
Environmental Demands
Chemicals, dust, gases, or fumes – Frequent 3 to 6 Hours
Loud noise levels – Continuous 6 to 8+ Hours
Marked changes in humidity or temperature – Frequent 3 to 6 Hours
Microwave/Radiation – Occasional Up to 3 Hours
Operating motor vehicles and/or equipment – Frequent 3 to 6 Hours
Extreme Temperatures – Occasional Up to 3 Hours
Uneven Surfaces or Elevations – Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration – Continuous 6 to 8+ Hours
Complex problem solving/reasoning – Frequent 3 to 6 Hours
Ability to organize & prioritize – Continuous 6 to 8+ Hours
Communication skills – Continuous 6 to 8+ Hours
Numerical skills – Occasional Up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Continuous 6 to 8+ Hours
Multiple Concurrent Tasks – Occasional Up to 3 Hours
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Work in a demanding environment with multiple competing deadlines and frequent interruptions. Work flexible hours and overtime during evenings, weekends and holidays to meet operational needs. Restricted use of vacation during peak periods.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and our strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role—or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#J-18808-Ljbffr
Apply By Date:
November 20, 2025
Qualifications
Bachelor's degree in business, accounting, finance, or a related field, or an equivalent combination of education and experience.
Extensive experience interpreting and applying federal policies and procedures related to research fund pre‑ and post‑award management, including effort reporting and cost sharing, preferably in a university environment.
Thorough knowledge of Generally Accepted Accounting Principles. Demonstrated accounting and analytical skills to prepare financial reports and present complex data for decision‑making purposes.
Ability to maintain independent judgment; strong organization and communications skills; and a customer service focus.
Maintain current knowledge of compliance regulations in all areas of research administration.
Preferred Qualifications
Experience with financial systems and research award administration in a large university system.
Experience interpreting and applying policies and procedures related to procurement, travel and entertainment accounting (UC preferred).
Experience developing self‑supporting rate structures.
Strong writing skills to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. Ability to manage significant volume of transactions.
Key Responsibilities
90% – Fiscal Analysis, Compliance, Reporting & Management
10% – Special Projects
Department Overview The Physics & Astronomy Department is a large and complex academic teaching and research department within the College of Letters and Science. The department administers intramural and extramural funds of approximately $27M annually, including organized research. Additionally, the department oversees fiscal operations for the Crocker Nuclear Laboratory that administers approximately $2M annually, comprised substantially of recharge funds and income. The Physics & Astronomy Business Office is responsible for the employment of approximately 280 people, including academic, non‑academic, student, and staff employees.
Position Information
Salary or Pay Range: $69,600.00 – $124,200.00 per year
Salary Frequency: Monthly
Salary Grade: 21
UC Job Title: RSCH ADM 3
Number of Positions: 1
Appointment Type: Career
Percentage of Time: 100%
Shift (Work Schedule): M – F 8:00 AM – 5:00 PM
Location: Davis, CA
Union Representation: No
Benefits Eligible: Yes
This position is 100% on‑site
Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
High quality and low‑cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On‑site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found
here
Physical Demands
Standing – Frequent 3 to 6 Hours
Walking – Frequent 3 to 6 Hours
Sitting – Occasional Up to 3 Hours
Lifting/Carrying 0‑25 Lbs – Occasional Up to 3 Hours
Lifting/Carrying 26‑50 lbs – Occasional Up to 3 Hours
Lifting/Carrying over 50 lbs – Occasional Up to 3 Hours
Pushing/Pulling 0‑25 Lbs – Occasional Up to 3 Hours
Pushing/Pulling 26‑50 lbs – Occasional Up to 3 Hours
Pushing/Pulling over 50 lbs – Occasional Up to 3 Hours
Bending/Stooping – Occasional Up to 3 Hours
Squatting/Kneeling – Occasional Up to 3 Hours
Twisting – Occasional Up to 3 Hours
Climbing (e.g., stairs or ladders) – Occasional Up to 3 Hours
Reaching overhead – Occasional Up to 3 Hours
Keyboard use/repetitive motion – Occasional Up to 3 Hours
Environmental Demands
Chemicals, dust, gases, or fumes – Frequent 3 to 6 Hours
Loud noise levels – Continuous 6 to 8+ Hours
Marked changes in humidity or temperature – Frequent 3 to 6 Hours
Microwave/Radiation – Occasional Up to 3 Hours
Operating motor vehicles and/or equipment – Frequent 3 to 6 Hours
Extreme Temperatures – Occasional Up to 3 Hours
Uneven Surfaces or Elevations – Frequent 3 to 6 Hours
Mental Demands
Sustained attention and concentration – Continuous 6 to 8+ Hours
Complex problem solving/reasoning – Frequent 3 to 6 Hours
Ability to organize & prioritize – Continuous 6 to 8+ Hours
Communication skills – Continuous 6 to 8+ Hours
Numerical skills – Occasional Up to 3 Hours
Constant Interaction – Frequent 3 to 6 Hours
Customer/Patient Contact – Continuous 6 to 8+ Hours
Multiple Concurrent Tasks – Occasional Up to 3 Hours
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Work in a demanding environment with multiple competing deadlines and frequent interruptions. Work flexible hours and overtime during evenings, weekends and holidays to meet operational needs. Restricted use of vacation during peak periods.
Special Requirements
This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and our strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role—or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
#J-18808-Ljbffr