Operations
Current job opportunities are posted here as they become available.
Title:
Property Administrator – Commercial We are seeking a highly organized and detail‑oriented Property Administrator to join our Property Management team in
West Los Angeles . This is a
full‑time, in‑office only
position. The ideal candidate has experience in
commercial property management , is proficient in
Yardi Voyager 7s ,
Microsoft Office , and thrives in a fast‑paced environment supporting lease administration, compliance, and operational coordination.
Qualifications
2–3+ years in commercial property management
Proficiency in Yardi Voyager 7s
Proficiency in Microsoft Office: Word, Excel, Outlook, PowerPoint
Strong organizational and multitasking skills
Ability to travel between properties
Familiarity with lease documentation and compliance reporting
Local candidates preferred
Responsibilities
Administrative Support: Provide day‑to‑day administrative support to the Property Management Department, ensuring high‑quality work is completed within established deadlines and in alignment with company SOPs.
Lease File Management: Upload, name, and tag lease documents in Yardi Voyager 7. Maintain accurate and organized digital and physical tenant files, including screening documents, financials, leases, amendments, subleases, legal documents, insurance, and correspondence.
Lease Documentation: Prepare leases, addendums, amendments, and related documents as directed. Assemble, scan, and distribute all lease documentation, ensuring proper filing and accessibility.
Tenant Onboarding & Communication: Send billing and emergency contact forms to tenants, track responses, and ensure documents are saved appropriately. Draft and send welcome letters, 3‑day notices, and move‑out confirmations.
Compliance & Reporting: Maintain and organize certifications, permits, and annual testing records. Manage Energy Star/EBEWE reporting and ensure each property’s business license is active and properly filed.
Insurance Tracking: Support the Director of Property Management in managing certificates of insurance for tenants and vendors, ensuring compliance and timely renewals.
Vendor & Utility Coordination: Assist with preparing service contracts and work orders. Handle utility setup and transfers (electric, gas, water, trash, fire phone lines, elevator lines) post‑tenant move‑out.
Broker Commission Processing: Compile and send commission invoices with supporting documentation (approval forms, listing agreements, lease rent schedules) for review and submission to accounting.
Financial Review Support: Assist in preparing for monthly financial reviews. Ensure the “Monthly Financial Overview” is saved in the shared drive for each property.
Due Diligence Support: Assist with acquisitions and dispositions by gathering, assembling, and logging due diligence materials as directed.
Other Duties: Perform additional tasks as assigned by the Sr. Portfolio Manager or Director of Property Management to support departmental operations.
Required Skills
Detail‑oriented and organized
Strong communication and interpersonal skills
Ability to manage multiple tasks and meet deadlines
Proficiency in Yardi Voyager 7s and Microsoft Office Suite
Understanding of lease administration and property operations
Professionalism and initiative
We Offer
Competitive compensation and bonuses
Opportunities for growth and advancement
Collaborative and supportive work environment
Convenient
West Los Angeles
office location
If you are a proactive professional with experience in
commercial property management , a strong command of
Yardi Voyager 7 , and live in or near
West Los Angeles , we’d love to hear from you. Apply today
and become part of a team dedicated to excellence in property operations.
#J-18808-Ljbffr
Title:
Property Administrator – Commercial We are seeking a highly organized and detail‑oriented Property Administrator to join our Property Management team in
West Los Angeles . This is a
full‑time, in‑office only
position. The ideal candidate has experience in
commercial property management , is proficient in
Yardi Voyager 7s ,
Microsoft Office , and thrives in a fast‑paced environment supporting lease administration, compliance, and operational coordination.
Qualifications
2–3+ years in commercial property management
Proficiency in Yardi Voyager 7s
Proficiency in Microsoft Office: Word, Excel, Outlook, PowerPoint
Strong organizational and multitasking skills
Ability to travel between properties
Familiarity with lease documentation and compliance reporting
Local candidates preferred
Responsibilities
Administrative Support: Provide day‑to‑day administrative support to the Property Management Department, ensuring high‑quality work is completed within established deadlines and in alignment with company SOPs.
Lease File Management: Upload, name, and tag lease documents in Yardi Voyager 7. Maintain accurate and organized digital and physical tenant files, including screening documents, financials, leases, amendments, subleases, legal documents, insurance, and correspondence.
Lease Documentation: Prepare leases, addendums, amendments, and related documents as directed. Assemble, scan, and distribute all lease documentation, ensuring proper filing and accessibility.
Tenant Onboarding & Communication: Send billing and emergency contact forms to tenants, track responses, and ensure documents are saved appropriately. Draft and send welcome letters, 3‑day notices, and move‑out confirmations.
Compliance & Reporting: Maintain and organize certifications, permits, and annual testing records. Manage Energy Star/EBEWE reporting and ensure each property’s business license is active and properly filed.
Insurance Tracking: Support the Director of Property Management in managing certificates of insurance for tenants and vendors, ensuring compliance and timely renewals.
Vendor & Utility Coordination: Assist with preparing service contracts and work orders. Handle utility setup and transfers (electric, gas, water, trash, fire phone lines, elevator lines) post‑tenant move‑out.
Broker Commission Processing: Compile and send commission invoices with supporting documentation (approval forms, listing agreements, lease rent schedules) for review and submission to accounting.
Financial Review Support: Assist in preparing for monthly financial reviews. Ensure the “Monthly Financial Overview” is saved in the shared drive for each property.
Due Diligence Support: Assist with acquisitions and dispositions by gathering, assembling, and logging due diligence materials as directed.
Other Duties: Perform additional tasks as assigned by the Sr. Portfolio Manager or Director of Property Management to support departmental operations.
Required Skills
Detail‑oriented and organized
Strong communication and interpersonal skills
Ability to manage multiple tasks and meet deadlines
Proficiency in Yardi Voyager 7s and Microsoft Office Suite
Understanding of lease administration and property operations
Professionalism and initiative
We Offer
Competitive compensation and bonuses
Opportunities for growth and advancement
Collaborative and supportive work environment
Convenient
West Los Angeles
office location
If you are a proactive professional with experience in
commercial property management , a strong command of
Yardi Voyager 7 , and live in or near
West Los Angeles , we’d love to hear from you. Apply today
and become part of a team dedicated to excellence in property operations.
#J-18808-Ljbffr