Vaco
Job Summary
Vaco is seeking a detail-oriented and motivated Accounts Payable Specialist with experience in Concur, journal entries, and advanced Excel skills. The ideal candidate will be responsible for managing the company's accounts payable process, ensuring accurate and timely payments, and maintaining financial records. This role requires excellent organizational skills, a high level of accuracy, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities
Process and code a high volume of vendor invoices, including 3-way matching, ensuring accuracy and timely payments
Use Concur to manage and process employee expense reports, ensuring compliance with company policies
Perform monthly and quarterly journal entries, including accruals and reclassifications, to ensure accurate financial reporting
Reconcile accounts payable ledger to ensure that all payments are accounted for and posted properly
Prepare and process payment runs (checks, ACH, wire transfers) and resolve any payment discrepancies
Maintain vendor files, including setting up new vendors, W-9 collection, and ensuring proper documentation for compliance
Generate accounts payable reports and assist with month-end closing processes
Collaborate with the finance team to ensure accurate and timely recording of all AP transactions
Assist with audits by providing documentation and explanations related to accounts payable
Identify and implement process improvements to increase the efficiency and accuracy of the AP process
Ensure compliance with internal controls and accounting policies
Qualifications
2+ years of experience in accounts payable, with hands-on experience in Concur
Experience with journal entries and general ledger reconciliations
Proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUP, and data analysis
Strong attention to detail and accuracy in processing financial data
Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and vendors
Ability to work independently and manage multiple tasks in a fast-paced environment
Preferred Skills
Experience with ERP systems and other accounting software
Strong analytical skills with a process improvement mindset
Knowledge of GAAP and internal controls for accounts payable processes
Hybrid 2 days a week Benefits
Health, dental, and vision insurance
401(k) matching program
Paid time off and holidays
Opportunities for career advancement
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions,/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr
Key Responsibilities
Process and code a high volume of vendor invoices, including 3-way matching, ensuring accuracy and timely payments
Use Concur to manage and process employee expense reports, ensuring compliance with company policies
Perform monthly and quarterly journal entries, including accruals and reclassifications, to ensure accurate financial reporting
Reconcile accounts payable ledger to ensure that all payments are accounted for and posted properly
Prepare and process payment runs (checks, ACH, wire transfers) and resolve any payment discrepancies
Maintain vendor files, including setting up new vendors, W-9 collection, and ensuring proper documentation for compliance
Generate accounts payable reports and assist with month-end closing processes
Collaborate with the finance team to ensure accurate and timely recording of all AP transactions
Assist with audits by providing documentation and explanations related to accounts payable
Identify and implement process improvements to increase the efficiency and accuracy of the AP process
Ensure compliance with internal controls and accounting policies
Qualifications
2+ years of experience in accounts payable, with hands-on experience in Concur
Experience with journal entries and general ledger reconciliations
Proficiency in Microsoft Excel, including advanced functions such as pivot tables, VLOOKUP, and data analysis
Strong attention to detail and accuracy in processing financial data
Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and vendors
Ability to work independently and manage multiple tasks in a fast-paced environment
Preferred Skills
Experience with ERP systems and other accounting software
Strong analytical skills with a process improvement mindset
Knowledge of GAAP and internal controls for accounts payable processes
Hybrid 2 days a week Benefits
Health, dental, and vision insurance
401(k) matching program
Paid time off and holidays
Opportunities for career advancement
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions,/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr