Menzies Aviation
HR Administrator – Menzies Aviation
People. Passion. Pride. This is what has driven our teams since 1833.
Since that time, we have developed to become a critical partner in the global aviation industry, delivering time‑critical logistics services at over 300 locations in 65 countries, across 6 continents.
But at the heart of our business is our people.
The HR Administrator is responsible for supporting the HR Team with clerical tasks and related processes. This position will be the point of contact for all filing, record keeping and related functions, demonstrating strong organizational and prioritization skills.
Main Accountabilities
Ensure that the filing is up to date.
Answer phone calls to visitors and callers.
Conduct file audits and ensure compliance with statutory and company standards.
Track and follow up on all outstanding file documentation.
Assist with general HR administration.
Assist with new hire badging and badge applications.
Maintain a high level of confidentiality.
Leave a good first impression with all visitors and callers.
Ensure full compliance with HR processes, policies and procedures.
Investigate and answer employee complaints.
Assist with employee inquiries.
File documents accurately.
Capture data reliably.
Ensure safe and secure operations in accordance with the highest health, safety, security and statutory requirements.
Perform other duties as assigned in a professional, efficient, and friendly manner.
Safety, Security, Wellbeing & Compliance
You will have a responsibility and duty while at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace H&S rules or procedures. We are committed to a safe working environment for all staff. Misuse of alcohol and drugs is prohibited, and regular testing enforces our Substance Misuse Policy.
See the attached full safety and compliance brief for further details.
What We Are Looking For
High School Diploma or equivalent.
Minimum of 1 year’s experience in an office environment.
Fluent English (reading, writing, speaking).
Strong relational and communication skills.
Typing minimum of 35 WPM.
Excellent organisational and administrative skills.
Ability to multitask and meet tight deadlines.
Proficiency with Microsoft Word, Excel, and Outlook.
Analytical ability to read, analyse and interpret complex documents.
Enjoy working with a diverse group of people in a dynamic environment.
Physical ability to lift up to 35 lbs., bend, kneel and push/pull file boxes.
Valid driver’s licence and ability to obtain a licence to drive in the Airport Operational Area.
Clear FBI background check and US Customs seal.
Clear pre‑employment medical and drug testing.
Valid driver’s licence in good standing.
SENIORITY LEVEL
Entry level
EMPLOYMENT TYPE
Full‑time
JOB FUNCTION
Human Resources
INDUSTRIES
Airlines and Aviation
EQUALITY & DIVERSITY
Menzies Aviation is a committed equal‑opportunity employer and encourages applications from suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive environment where different knowledge, perspectives, experiences and approaches are represented and valued.
APPLICATION INSTRUCTIONS
Is this role ticking all the boxes for you? If so, please click “Apply now”.
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