Administrative Assistant Job at Motion Recruitment in Chicago

Our client, a leading research institution, is hiring an Administrative Assistant to join their team in Chicago, IL!

*This is a 3-month W2 contract with benefits!*

As an Administrative Assistant, you will provide comprehensive support to the Dean of Students Office, managing daily operations such as scheduling, communications, and event coordination. You will also serve as the first point of contact for the department, ensuring smooth office workflows, accurate recordkeeping, and professional handling of inquiries and administrative tasks.

Responsibilities

• Coordinate office activities including room reservations, catering arrangements, mail distribution, and event support for the Dean of Students Office.
• Manage communications by monitoring the department email inbox, responding to inquiries, and maintaining confidentiality.
• Maintain and update financial spreadsheets, parking pass records, and other administrative documentation to ensure accurate and organized operations.

Requirements

• Proficient in Microsoft Office, especially Excel and Outlook.
• Strong organization, communication, and attention to detail.
• Able to manage multiple tasks while maintaining confidentiality.

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

Seniority level

Associate

Employment type

Contract

Job function

Administrative, Strategy/Planning, and General Business

Industries

Higher Education, Education Administration Programs, and Education

Benefits

• Medical insurance
• Vision insurance
• 401(k)