Executive Assistant Job at Motion Recruitment in Chicago

Senior Manager, Enterprise Talent Services @ Motion Recruitment

Base pay range

$26.00/hr - $35.00/hr

Location: Chicago, IL (on-site). This position is a 6‑month contract with potential for extension or conversion.

About the Role

We are seeking a detail‑oriented and proactive Executive Assistant to support a fast‑paced team. The Executive Assistant will provide day‑to‑day administrative support, including calendar coordination, travel planning, meeting preparation, and office management tasks.

Key Responsibilities

• Manage complex calendars, scheduling meetings, and coordinating appointments across multiple time zones.
• Organize and prepare for meetings, including agenda creation, document preparation, and logistics.
• Coordinate domestic and international travel arrangements and itineraries.
• Process and track expense reports accurately and timely.
• Assist with office management responsibilities, including supplies, vendor coordination, and general administrative support.
• Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Handle confidential information with discretion and professionalism.

Qualifications

• 1–3 years of administrative or executive support experience (open to junior‑level candidates eager to learn).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Ability to multitask and manage shifting priorities with professionalism and a positive attitude.
• Based in the Chicago area with ability to work on‑site as needed.

Employment type

Contract

Seniority level

Associate

Job function

Administrative

Industry

Food and Beverage Retail