Champaign County is hiring: Administrative Assistant in Urbana

Job Title: Administrative Assistant (Full-Time, Non-Exempt)

Department: Administrative Services

Reports To: Department Head

SUMMARY

Performs responsible secretarial and administrative duties for the head of a County department.

PRIMARY DUTIES AND RESPONSIBILITIES

• Includes but are not limited to as other duties may be assigned:
• Performs private secretarial duties including preparing and sending correspondence, reports, and memoranda from the Department Head.
• Receive and screen calls and correspondence directed to the Department Head.
• Assists and acts in a confidential capacity to the Department Head.
• Attends meetings as departmental representative and takes notes and prepares minutes, action reports, and resolutions.
• Manages Department Head's calendar and schedules meetings.
• Scans meeting materials and ensures all are accurately posted online both before and after meetings.
• Arranges programs and meetings by scheduling meeting rooms, issuing information, and coordinating speakers, and controlling event budget.
• Prepares special and recurring departmental reports by gathering data from various sources, compiling, and typing data.
• May revise special forms and department documents.
• Prepares correspondence and reports requiring the use of a word processing equipment.
• Maintains department budget through the preparation of invoices, and maintenance of budget reporting/management documents.
• Maintains both online and hard copy files with the necessary directories. Serves a department contact for Freedom of Information Act requests.
• Serves as back-up Administrative Assistant for other assigned Administrative Assistants.

SUPERVISORY RESPONSIBILITIES

May assign, review and approve the work of a small support staff performing clerical tasks. May be involved in interviewing and training new employees. This job has very limited supervisory responsibilities.

QUALIFICATIONS

Education and/or Experience: High school diploma or general education degree (GED) with some further secretarial education training in word processing and computer preferred and three to five years of responsible secretarial experience or equivalent combination of education and experience. Requires good knowledge of County government operations.

Language Skills: Ability to read and interpret documents such as rules, equipment and software operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees and to deal one-to-one with the public and department managers. Requires good knowledge of the English language and spelling.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to handle a number of administrative functions independently. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk; or hear. The employee is occasionally required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment: Normal office conditions. The noise level in the work environment is usually quiet.

COMPENSATION

• Pay Range: $18.49 - $27.74 per hour.
• The County offers a competitive benefits package, which is outlined at https://www.co.champaign.il.us/jobs, including membership in the Illinois Municipal Retirement Fund (IMRF), optional 457 deferred compensation plans, and a comprehensive health insurance plan.

HOW TO APPLY

• Apply on the Champaign County website.
• Applications received by November 20, 2025 will receive priority consideration.

EEO / AA / ADA