BAO Systems
Description
The Events Manager will be responsible for planning, coordinating, and executing a variety of events, including conferences, webinars, and trade shows. This role requires a creative, detail-oriented individual with excellent project management skills and the ability to thrive in a deadline-oriented environment. This position sits within the Communications and Marketing Department and reports to the President.
Events Manager Responsibilities
Hosting of our events (two currently, but could expand) to include coordination of event space, speaker outreach, attendee logistics, messaging, coordinating w/ our design team and marketing, and obtaining sponsors for events
Organizing the teams and presence BAO has at other conferences, whether we are attendees, speakers, and/or marketing (e.g., setup and staff booth or table at the event)
Cross-functional collaboration with BAO teams to ensure all are aware of upcoming events deadlines for abstract submission, sign-up notices, etc.
Tasking staff to assist running BAO events, curating details for non-BAO events, ensuring travel guidelines for event attendance are followed, and coordinating with the finance team for expense reimbursements.
Managing budgets and coordinating with the President for annual conference details.
Plan and execute a wide range of events, from initial concept through to completion, ensuring all aspects are delivered on time and within budget.
Develop and manage event timelines, budgets, and logistics.
Collaborate with internal teams, including marketing, sales, and technical staff, to align event objectives with company goals.
Negotiate contracts and manage relationships with vendors, venues, and suppliers.
Coordinate all event logistics, including registration, transportation, accommodations, catering, audiovisual requirements, and on-site management.
Coordinate with the Communications Manager in the creation of event materials, such as invitations, programs, signage, and promotional items.
Coordinate with Designer and Communications Manager to maintain two websites related to the BAO-hosted events, including updating event registration, prospectuses, etc.
Analyze event performance and prepare post-event reports, providing insights and recommendations for future events.
Maintain up-to-date knowledge of industry trends and best practices.
Requirements
Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
3+ years of experience in event planning and project management, preferably in the technology or international development sector.
Proven track record of successfully managing large-scale events.
Strong organizational and project management skills with exceptional attention to detail.
Excellent communication and interpersonal skills.
Ability to multitask and prioritize in a deadline environment.
Proficiency in gSuite and/or MS Office
Strong technical skills, experience in Salesforce administration
Creative thinker with the ability to develop innovative event concepts.
Ability to travel internationally as needed for event execution.
Problem‑solving ability.
Seniority level Seniority level:
Mid‑Senior level
Employment type Employment type:
Contract
Job function Job function:
Management and Manufacturing
Industries Industries:
International Trade and Development
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The Events Manager will be responsible for planning, coordinating, and executing a variety of events, including conferences, webinars, and trade shows. This role requires a creative, detail-oriented individual with excellent project management skills and the ability to thrive in a deadline-oriented environment. This position sits within the Communications and Marketing Department and reports to the President.
Events Manager Responsibilities
Hosting of our events (two currently, but could expand) to include coordination of event space, speaker outreach, attendee logistics, messaging, coordinating w/ our design team and marketing, and obtaining sponsors for events
Organizing the teams and presence BAO has at other conferences, whether we are attendees, speakers, and/or marketing (e.g., setup and staff booth or table at the event)
Cross-functional collaboration with BAO teams to ensure all are aware of upcoming events deadlines for abstract submission, sign-up notices, etc.
Tasking staff to assist running BAO events, curating details for non-BAO events, ensuring travel guidelines for event attendance are followed, and coordinating with the finance team for expense reimbursements.
Managing budgets and coordinating with the President for annual conference details.
Plan and execute a wide range of events, from initial concept through to completion, ensuring all aspects are delivered on time and within budget.
Develop and manage event timelines, budgets, and logistics.
Collaborate with internal teams, including marketing, sales, and technical staff, to align event objectives with company goals.
Negotiate contracts and manage relationships with vendors, venues, and suppliers.
Coordinate all event logistics, including registration, transportation, accommodations, catering, audiovisual requirements, and on-site management.
Coordinate with the Communications Manager in the creation of event materials, such as invitations, programs, signage, and promotional items.
Coordinate with Designer and Communications Manager to maintain two websites related to the BAO-hosted events, including updating event registration, prospectuses, etc.
Analyze event performance and prepare post-event reports, providing insights and recommendations for future events.
Maintain up-to-date knowledge of industry trends and best practices.
Requirements
Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
3+ years of experience in event planning and project management, preferably in the technology or international development sector.
Proven track record of successfully managing large-scale events.
Strong organizational and project management skills with exceptional attention to detail.
Excellent communication and interpersonal skills.
Ability to multitask and prioritize in a deadline environment.
Proficiency in gSuite and/or MS Office
Strong technical skills, experience in Salesforce administration
Creative thinker with the ability to develop innovative event concepts.
Ability to travel internationally as needed for event execution.
Problem‑solving ability.
Seniority level Seniority level:
Mid‑Senior level
Employment type Employment type:
Contract
Job function Job function:
Management and Manufacturing
Industries Industries:
International Trade and Development
#J-18808-Ljbffr