Bloom Talent
Executive Assistant to CEO at Fast-growing AI Startup
Bloom Talent, San Francisco, California, United States, 94199
AI platform is looking for an Executive Assistant to support their CEO as the first admin hire. This is a great opportunity to join a fast-moving startup that recently raised its Series A and is scaling from 16 to 100 employees by the end of 2026. In this role, you'll provide admin support to the CEO—managing calendar, triaging inbox, planning company events and off-sites, and providing light PA support. Someone with startup experience and mentality who understands fast-paced environments, can enhance workflows with creative thinking, and is process-oriented. This is an in-office role based in downtown San Francisco. 120-140K+ DOE + equity, fully covered benefits, 401k, flexible PTO, lunch + dinner provided.
Responsibilities
Provide admin support to the CEO - calendar management, coordinating meetings, supporting day-to-day priorities, tracking inbox, and flagging communications to ensure timely response.
Assist with recruiting operations, including setting up ATS, scheduling interviews, candidate experience, and process implementation.
Organize and plan team off-sites and events.
Assist with internal coordination and help troubleshoot employee needs.
Build and refine processes to streamline operations and improve efficiency.
Handle light personal support for the CEO, such as appointment scheduling as needed.
Qualifications
Previous 2-3+ years of experience as an Executive Assistant in a fast-paced startup environment.
Collaborative approach with a positive and adaptable mindset.
Strong sense of ownership and the ability to operate independently while keeping leadership updated.
Excellent problem-solver who can create systems, improve workflows, and move quickly.
Takes initiative and proactively communicates updates to keep projects moving smoothly.
Extremely organized, detail-oriented, and able to manage multiple priorities at once.
Strong communication skills and follow-through.
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Responsibilities
Provide admin support to the CEO - calendar management, coordinating meetings, supporting day-to-day priorities, tracking inbox, and flagging communications to ensure timely response.
Assist with recruiting operations, including setting up ATS, scheduling interviews, candidate experience, and process implementation.
Organize and plan team off-sites and events.
Assist with internal coordination and help troubleshoot employee needs.
Build and refine processes to streamline operations and improve efficiency.
Handle light personal support for the CEO, such as appointment scheduling as needed.
Qualifications
Previous 2-3+ years of experience as an Executive Assistant in a fast-paced startup environment.
Collaborative approach with a positive and adaptable mindset.
Strong sense of ownership and the ability to operate independently while keeping leadership updated.
Excellent problem-solver who can create systems, improve workflows, and move quickly.
Takes initiative and proactively communicates updates to keep projects moving smoothly.
Extremely organized, detail-oriented, and able to manage multiple priorities at once.
Strong communication skills and follow-through.
#J-18808-Ljbffr