Contactless Holdings
Office Manager (On-site – Wichita Warehouse)
Contactless Holdings, Wichita, Kansas, United States, 67232
Location: Wichita, KS (100% on-site at our warehouse)
Reports to: CEO
Type: Full-time + up to 5% annual bonus
Contactless Holdings brings together Rent.Fun, Tandem Mobility, and Movatic in delivering self-service, app-based recreation and mobility solutions.
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Summary
You’ll run the warehouse office (vendors, inventory paperwork, shipping/receiving admin, AP/AR, HR admin). This is a “own it and get it done” role. You own the follow up, question asking to ensure that what you own is prioritized and completed. What you’ll own
Office/warehouse ops: Front desk, cycle counts, vendor coordination, office supplies, cycle counts. People ops admin: New-hire paperwork, I-9/E-Verify, onboarding checklists, policy docs, time-off tracking, training records, hiring. Procurement & vendors: Quotes, ordering, ETA tracking, warranty claims, service scheduling (IT, janitorial, HVAC, forklift service). Compliance & safety: Maintain SOPs, SDS binders, incident logs, access badges/keys, visitor logs. Projects: CEO requests special projects. Tools you’ll use
Google Workspace, Slack, HubSpot, Netsuite, Excel (Google Sheets). Must-haves
3+ years in Office Manager, or Ops Coordinator roles, ideally in a physical-operations setting (warehouse, light manufacturing, logistics). Ruthless prioritization; Written communication that reduce back-and-forth. Competent with AP/AR admin works. Can lift 25–40 lbs occasionally; comfortable around warehouse traffic/equipment. Valid driver’s license for bank/post office/runs. Work authorization in the U.S. Nice-to-haves
Netsuite experience; basic inventory, expense controls. Light HR admin (hiring, onboarding, handbooks, trainings). HubSpot lists, Google Sheets formulas, doc templating. Contactless Holdings
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You’ll run the warehouse office (vendors, inventory paperwork, shipping/receiving admin, AP/AR, HR admin). This is a “own it and get it done” role. You own the follow up, question asking to ensure that what you own is prioritized and completed. What you’ll own
Office/warehouse ops: Front desk, cycle counts, vendor coordination, office supplies, cycle counts. People ops admin: New-hire paperwork, I-9/E-Verify, onboarding checklists, policy docs, time-off tracking, training records, hiring. Procurement & vendors: Quotes, ordering, ETA tracking, warranty claims, service scheduling (IT, janitorial, HVAC, forklift service). Compliance & safety: Maintain SOPs, SDS binders, incident logs, access badges/keys, visitor logs. Projects: CEO requests special projects. Tools you’ll use
Google Workspace, Slack, HubSpot, Netsuite, Excel (Google Sheets). Must-haves
3+ years in Office Manager, or Ops Coordinator roles, ideally in a physical-operations setting (warehouse, light manufacturing, logistics). Ruthless prioritization; Written communication that reduce back-and-forth. Competent with AP/AR admin works. Can lift 25–40 lbs occasionally; comfortable around warehouse traffic/equipment. Valid driver’s license for bank/post office/runs. Work authorization in the U.S. Nice-to-haves
Netsuite experience; basic inventory, expense controls. Light HR admin (hiring, onboarding, handbooks, trainings). HubSpot lists, Google Sheets formulas, doc templating. Contactless Holdings
#J-18808-Ljbffr