Financecolombia
Job Summary
The Human Resources Generalist will actively support all HR key processes that reside under the Office of Human Resource (HR) ‘from hire to retire’, including recruiting, sourcing, selection, onboarding, HR Core Actions, performance management, employee relations, and help managers and employees with general HR Compliance inquiries while accurately applying Diocesan policies and practices.
Responsibilities
Respond promptly to HR related inquiries and properly escalate matters to the Senior Director of HR.
Handle employee relations inquiries and complaints, referring complex or sensitive matters to the Senior Director of HR.
Support all phases of the recruitment process: job postings, sourcing resumes, performing telephone interviews, conducting reference checks, and facilitating the hiring of qualified job applicants for open positions; collaborate with departmental managers to understand required skills and competencies.
Review, track, and collaborate with supervisors to ensure documents compliance with Diocesan required and non-required training and work-related assessments, including coordinating and co-presenting HR related topics and aptitude assessments and certifications.
Assist with background check process and employee eligibility verifications.
Complete accurate and timely HR Actions using Paylocity HRIS to ensure compliance with applicable employment changes.
Review and draft accurate HR related documents and processes, including offer letters, job descriptions, HR policies and procedures, and HR Employee Handbooks under the direction of the Senior Director of HR.
Accurately onboard new hires and rehires at the Diocesan Pastoral Center using Paylocity’s HRIS Onboarding process, including Job Application, Form I‑9, W‑2 Forms, Employee Background Checks, and any Diocesan required acknowledgments.
Maintain updated employee HR related files in all applicable formats and in compliance with applicable legal requirements and Diocesan Records Retention Guidelines.
Administer the proper maintenance and launching accurate and timely performance evaluations for the Diocesan Pastoral Center and assist Diocesan Pastoral Center staff with questions.
Maintain OSHA compliant and easily accessible Worker’s Compensation files, and reports, while serving as the main point of contact for all inquiries by Diocesan parishes and schools, in collaboration with the Senior Director of HR and the Diocesan worker’s compensation carrier.
Ensure accurate and proper OSHA reporting on an annual basis.
Represent the Diocesan Pastoral Center (DPC) as the office’s Trip Coordinator while actively coordinating the Trip Reduction’s Day‑to‑day activities, including the annual Trip Reduction survey process for the Diocesan Pastoral Center, under the direction of the Senior Director of HR.
Respond to verification of employment requests for Diocesan Pastoral Center employees in an accurate and timely manner.
Ensure all unemployment documents are sent to the appropriate parish, school or agency and responses are sent in a timely manner to the Department of Economic Security.
Administer worker compensation reporting along with participating in administrative staff meetings, trainings, special projects, and other activities.
Initiate and maintain employee leave records and administer the FMLA process, including managing the FMLA leave initiation process, maintaining FMLA records and tracking FMLA leave time in collaboration with the Benefits Specialist.
Stay up to date and handle HR related posting requirements at the Diocesan Pastoral Center under the direction of the Senior Director of HR.
May be asked to help facilitate and participate in employee relations meetings, such as disciplinary, terminations, and investigations.
Remain updated on compliance with federal, state, and local employment laws and regulations, and recommended best practices and work with the Senior Director of HR to support the appropriate updates regarding these policies and practices to maintain compliance.
Oversee various complex HR related project tasks in the department, as necessary.
Familiarity with processing benefit enrollments, changes, and terminations in HRIS and vendor systems.
May be asked to reconcile monthly benefit invoices and coordinate with vendors to ensure accurate billing.
Support with handling benefit audits to validate enrollments, eligibility, and payroll deductions.
Maintain in-depth knowledge of employee benefit plan designs, eligibility rules, and vendor policies.
Works closely with supervisors to support distinct types of leaves of absence including FMLA, Disability, Paid Parental Leave, ensuring benefit coordination, continuity, and compliance with all applicable laws and regulations.
Requirements
Active, practicing Roman Catholic in good standing with the Church.
Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.
Formal training or demonstrated proficiency in computer software applications and office procedures.
Experience in Human Resources administration or an equivalent position with similar job functions preferred.
Bachelor’s degree in Human Resources, Business Administration, or related field required.
At least three years of human resource related experience preferred or equivalent HR Generalist work experience.
Ability to communicate in Spanish highly preferred.
Ability to maintain a high level of confidentiality.
Must have the ability to work well with others in a team environment and demonstrate exceptional customer service skills.
Exceptional negotiation and conflict resolution skills.
Excellent spelling, grammar, proofreading, verbal, and written communication skills.
Ability to work independently while effectively prioritizing schedules and tasks.
Working knowledge of advanced administrative office procedures and techniques, accurate record keeping, filing, and attention to detail.
Proficiency in computer applications, spreadsheets, word processing and database programs (Access, Excel, Word, Outlook, PowerPoint) and HRIS software.
Ability to maintain high level of professionalism and confidentiality when interacting with employees of the Diocese, parishes, schools, agencies, and constituent organizations.
Flexibility in a busy atmosphere, managing multiple projects simultaneously.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficiency with or the ability to quickly learn Paylocity HRIS talent management systems.
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Responsibilities
Respond promptly to HR related inquiries and properly escalate matters to the Senior Director of HR.
Handle employee relations inquiries and complaints, referring complex or sensitive matters to the Senior Director of HR.
Support all phases of the recruitment process: job postings, sourcing resumes, performing telephone interviews, conducting reference checks, and facilitating the hiring of qualified job applicants for open positions; collaborate with departmental managers to understand required skills and competencies.
Review, track, and collaborate with supervisors to ensure documents compliance with Diocesan required and non-required training and work-related assessments, including coordinating and co-presenting HR related topics and aptitude assessments and certifications.
Assist with background check process and employee eligibility verifications.
Complete accurate and timely HR Actions using Paylocity HRIS to ensure compliance with applicable employment changes.
Review and draft accurate HR related documents and processes, including offer letters, job descriptions, HR policies and procedures, and HR Employee Handbooks under the direction of the Senior Director of HR.
Accurately onboard new hires and rehires at the Diocesan Pastoral Center using Paylocity’s HRIS Onboarding process, including Job Application, Form I‑9, W‑2 Forms, Employee Background Checks, and any Diocesan required acknowledgments.
Maintain updated employee HR related files in all applicable formats and in compliance with applicable legal requirements and Diocesan Records Retention Guidelines.
Administer the proper maintenance and launching accurate and timely performance evaluations for the Diocesan Pastoral Center and assist Diocesan Pastoral Center staff with questions.
Maintain OSHA compliant and easily accessible Worker’s Compensation files, and reports, while serving as the main point of contact for all inquiries by Diocesan parishes and schools, in collaboration with the Senior Director of HR and the Diocesan worker’s compensation carrier.
Ensure accurate and proper OSHA reporting on an annual basis.
Represent the Diocesan Pastoral Center (DPC) as the office’s Trip Coordinator while actively coordinating the Trip Reduction’s Day‑to‑day activities, including the annual Trip Reduction survey process for the Diocesan Pastoral Center, under the direction of the Senior Director of HR.
Respond to verification of employment requests for Diocesan Pastoral Center employees in an accurate and timely manner.
Ensure all unemployment documents are sent to the appropriate parish, school or agency and responses are sent in a timely manner to the Department of Economic Security.
Administer worker compensation reporting along with participating in administrative staff meetings, trainings, special projects, and other activities.
Initiate and maintain employee leave records and administer the FMLA process, including managing the FMLA leave initiation process, maintaining FMLA records and tracking FMLA leave time in collaboration with the Benefits Specialist.
Stay up to date and handle HR related posting requirements at the Diocesan Pastoral Center under the direction of the Senior Director of HR.
May be asked to help facilitate and participate in employee relations meetings, such as disciplinary, terminations, and investigations.
Remain updated on compliance with federal, state, and local employment laws and regulations, and recommended best practices and work with the Senior Director of HR to support the appropriate updates regarding these policies and practices to maintain compliance.
Oversee various complex HR related project tasks in the department, as necessary.
Familiarity with processing benefit enrollments, changes, and terminations in HRIS and vendor systems.
May be asked to reconcile monthly benefit invoices and coordinate with vendors to ensure accurate billing.
Support with handling benefit audits to validate enrollments, eligibility, and payroll deductions.
Maintain in-depth knowledge of employee benefit plan designs, eligibility rules, and vendor policies.
Works closely with supervisors to support distinct types of leaves of absence including FMLA, Disability, Paid Parental Leave, ensuring benefit coordination, continuity, and compliance with all applicable laws and regulations.
Requirements
Active, practicing Roman Catholic in good standing with the Church.
Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.
Formal training or demonstrated proficiency in computer software applications and office procedures.
Experience in Human Resources administration or an equivalent position with similar job functions preferred.
Bachelor’s degree in Human Resources, Business Administration, or related field required.
At least three years of human resource related experience preferred or equivalent HR Generalist work experience.
Ability to communicate in Spanish highly preferred.
Ability to maintain a high level of confidentiality.
Must have the ability to work well with others in a team environment and demonstrate exceptional customer service skills.
Exceptional negotiation and conflict resolution skills.
Excellent spelling, grammar, proofreading, verbal, and written communication skills.
Ability to work independently while effectively prioritizing schedules and tasks.
Working knowledge of advanced administrative office procedures and techniques, accurate record keeping, filing, and attention to detail.
Proficiency in computer applications, spreadsheets, word processing and database programs (Access, Excel, Word, Outlook, PowerPoint) and HRIS software.
Ability to maintain high level of professionalism and confidentiality when interacting with employees of the Diocese, parishes, schools, agencies, and constituent organizations.
Flexibility in a busy atmosphere, managing multiple projects simultaneously.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Thorough knowledge of employment-related laws and regulations.
Proficiency with or the ability to quickly learn Paylocity HRIS talent management systems.
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