Integrated Media Services
Accounting Associate
Integrated Media Services, Monmouth Heights at Manalapan, New Jersey, United States
Accounting Clerk Responsibilities
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past‑due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
Creates reports regarding the status of customer accounts as requested.
Researches customer discrepancies and past‑due amounts with the assistance of other staff.
Collaborates with accounting staff to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assists Senior Accountant in reconciling revenue accounts each month.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Other related duties as assigned.
Specific Knowledge & Skills
Business system computer skills as it relates to customer and vendor transactions; QuickBooks experience a plus.
Must be able to learn other software systems.
Strong work ethic and well organized.
Comfortable performing multi‑faced projects in conjunction with normal activities.
Analytical and reasoning abilities, with strong numeric skills.
Exceptional interpersonal skills, with the ability to work well with others.
Strong written and verbal communication skills.
Proficient in MS Outlook, MS Excel, MS Word.
Project oriented with a goal to complete assignments on time.
Balances team and individual responsibilities.
Strong analytical, communication, and organizational skills.
Strong attention to detail.
Skill Exceptional understanding of the job and ability to apply knowledge and skills to complete a wide range of complex tasks. Complete tasks in creative and effective ways. Complete assignments and facilitate the work activities of others; may coordinate work beyond own area.
Supervision Work under minimal supervision and may act independently to determine methods and procedures on new assignments.
Work Experience 1–2 years’ related experience a plus.
Preferred Education Associates or Bachelor’s degree in accounting preferred.
General Skills & Competencies
Excellent time management skills and the ability to prioritize work.
Customer service oriented and ability to work with and resolve complex issues.
Ability to plan and arrange activities.
Ability to maintain confidential and highly sensitive information.
Ability to work in a team environment.
Ability to multi‑task.
Ability to manage conflict.
Capacity to work effectively under pressure.
Identify and recommend continuous improvement opportunities.
Establish productive working relationships at multiple levels within the organization.
Travel / Physical Demands Travel typically less than 10%. Office environment. No special physical demands required.
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Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past‑due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
Creates reports regarding the status of customer accounts as requested.
Researches customer discrepancies and past‑due amounts with the assistance of other staff.
Collaborates with accounting staff to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assists Senior Accountant in reconciling revenue accounts each month.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Other related duties as assigned.
Specific Knowledge & Skills
Business system computer skills as it relates to customer and vendor transactions; QuickBooks experience a plus.
Must be able to learn other software systems.
Strong work ethic and well organized.
Comfortable performing multi‑faced projects in conjunction with normal activities.
Analytical and reasoning abilities, with strong numeric skills.
Exceptional interpersonal skills, with the ability to work well with others.
Strong written and verbal communication skills.
Proficient in MS Outlook, MS Excel, MS Word.
Project oriented with a goal to complete assignments on time.
Balances team and individual responsibilities.
Strong analytical, communication, and organizational skills.
Strong attention to detail.
Skill Exceptional understanding of the job and ability to apply knowledge and skills to complete a wide range of complex tasks. Complete tasks in creative and effective ways. Complete assignments and facilitate the work activities of others; may coordinate work beyond own area.
Supervision Work under minimal supervision and may act independently to determine methods and procedures on new assignments.
Work Experience 1–2 years’ related experience a plus.
Preferred Education Associates or Bachelor’s degree in accounting preferred.
General Skills & Competencies
Excellent time management skills and the ability to prioritize work.
Customer service oriented and ability to work with and resolve complex issues.
Ability to plan and arrange activities.
Ability to maintain confidential and highly sensitive information.
Ability to work in a team environment.
Ability to multi‑task.
Ability to manage conflict.
Capacity to work effectively under pressure.
Identify and recommend continuous improvement opportunities.
Establish productive working relationships at multiple levels within the organization.
Travel / Physical Demands Travel typically less than 10%. Office environment. No special physical demands required.
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