Affirm
Join to apply for the Administrative Assistant IV role at AFFIRM.
Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
We are looking for a resourceful, proactive, and detail‑oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for ensuring the leaders use their time most efficiently.
Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the affirm Leadership Support Team, and be a valuable team specialist and individual contributor.
What You’ll Do
Support two Vice Presidents with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event planning and coordination, including for working onsite/offsite meetings and team building events
Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad‑hoc special projects
Partner with the Leadership Support Team to coordinate across the wider affirm team
Occasional travel will be required
What We Look For
2+ years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast‑paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
Pay Grade – I
Equity Grade – 2
Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents).
USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 – $155,000
USA base pay range (all other U.S. states) per year: $102,000 – $142,000
Affirm is proud to be a remote‑first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affiliates in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned affirm office. A limited number of roles remain office‑based due to the nature of their job responsibilities.
Benefits
Health care coverage – affirm covers all premiums for all levels of coverage for you and your dependents
Flexible Spending Wallets – generous stipends for spending on technology, food, various lifestyle needs, and family forming expenses
Time off – competitive vacation and holiday schedules allowing you to take time off to rest and recharge
ESPP – an employee stock purchase plan enabling you to buy shares of affirm at a discount
We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.
[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, affirm will consider for employment qualified applicants with arrest and conviction records.
By clicking “Submit Application,” you acknowledge that you have read affirm’s Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.
Seniority level Associate
Employment type Full‑time
Job function Administrative
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Affirm is reinventing credit to make it more honest and friendly, giving consumers the flexibility to buy now and pay later without any hidden fees or compounding interest.
We are looking for a resourceful, proactive, and detail‑oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for ensuring the leaders use their time most efficiently.
Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the affirm Leadership Support Team, and be a valuable team specialist and individual contributor.
What You’ll Do
Support two Vice Presidents with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event planning and coordination, including for working onsite/offsite meetings and team building events
Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad‑hoc special projects
Partner with the Leadership Support Team to coordinate across the wider affirm team
Occasional travel will be required
What We Look For
2+ years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company, with the ability to navigate and thrive in a fast‑paced dynamic environment
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict as well as give and receive feedback diplomatically
Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through
Pay Grade – I
Equity Grade – 2
Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents).
USA base pay range (CA, WA, NY, NJ, CT) per year: $115,000 – $155,000
USA base pay range (all other U.S. states) per year: $102,000 – $142,000
Affirm is proud to be a remote‑first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affiliates in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned affirm office. A limited number of roles remain office‑based due to the nature of their job responsibilities.
Benefits
Health care coverage – affirm covers all premiums for all levels of coverage for you and your dependents
Flexible Spending Wallets – generous stipends for spending on technology, food, various lifestyle needs, and family forming expenses
Time off – competitive vacation and holiday schedules allowing you to take time off to rest and recharge
ESPP – an employee stock purchase plan enabling you to buy shares of affirm at a discount
We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.
[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, affirm will consider for employment qualified applicants with arrest and conviction records.
By clicking “Submit Application,” you acknowledge that you have read affirm’s Global Candidate Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as described therein.
Seniority level Associate
Employment type Full‑time
Job function Administrative
#J-18808-Ljbffr