Administrative Assistant Job at Saic in San Bernardino

Job ID: 2511389
Location: SAN BERNARDINO, CA, United States
Date Posted: Nov 10, 2025
Category: Administration
Subcategory: Administrative Assistant
Schedule: Full-time
Shift: Day Job
Travel: No
Minimum Clearance Required: None
Clearance Level Must Be Able to Obtain: Secret
Potential for Remote Work: On-Site
Benefits: Click here

SAIC is seeking an enthusiastic and highly motivated Administrative Assistant to support our San Bernardino Engineering Center. As part of the team, the candidate would provide a wide variety of general administrative, clerical, and office functions in support of multiple rocket launch programs. Administrative support tasks encompass a full range of moderate to complex clerical and secretarial assignments that involve use of experience and discretion.

Roles and Responsibilities

• Assist management staff and team members at the San Bernardino Engineering Center
• Maintaining schedules, appointments, meetings, and calendars in Microsoft Outlook for assigned staff, including hosting virtual meetings
• Coordinate and prepare travel arrangements and expense reports
• Organizing, coordinating, and assisting with conferences, meetings, and other events including coordinating meals
• Managing front desk operations, including greeting and escorting visitors, preparing visitor badges, performing check-in and checkout procedures, and receiving deliveries
• Assist security staff in the acceptance and logging of controlled documents
• Prepare outgoing shipments through FedEx and UPS
• Interact with other support staff and departments to gather, supply, or coordinate information
• Prepare and submit sponsorship documentation for non-employee accounts
• Preparing and composing correspondence and reports, and maintaining a formal documentation control system
• Assist with facility maintenance by identifying needs and preparing work tickets
• Maintain breakroom and office equipment and supplies readiness via inventory, purchasing, refills, and cleaning as necessary. Includes coffee machines, coffee pods, refrigerators, microwaves, copy machines, printers, office supplies, recycling items, etc.
• Prepare office spaces for new employees, facilitate office moves, and maintain employee directories, office nameplates, email distribution groups, organization charts, floorplans, etc.
• Submit procurement requests for purchase or maintenance of software and equipment, and invoice payments. For lower value items purchase directly with corporate P-Card and prepare transaction allocations for approval.

Systems currently used: Microsoft Office, Concur Travel & Expense, SIMS, Purchasing platforms (Guernsey, JLL, Amazon, CDWG, Staples), Cornerstone, Atlassian JIRA/Confluence, Zoom, MS Teams, and internal tools

Qualifications

• High School + 3 years of relevant experience
• Proficiency with Microsoft Office tools
• Ability to complete assigned and independently identified tasks efficiently
• Position requires a proactive, self-starting, independent, flexible professional with excellent interpersonal skills capable of working on with a diverse team
• Ability to obtain DoD Secret Security Clearance

Preferred Qualifications

• Associate’s degree + 5 years of experience
• Current DoD Secret (or higher) Security Clearance
• Experience with suite of currently used tools and systems

Target salary range: $40,001 - $80,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

Overview

SAIC accepts applications on an ongoing basis and there is no deadline.
SAIC® is a premier Fortune 500® mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.
We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.5 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.

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