AAA Business Supplies & Interiors
Accounts Receivable Specialist
AAA Business Supplies & Interiors, San Francisco, California, United States, 94199
A direct hire role for 100% on-site opportunity in San Francisco. Join us as an Accounts Receivable Specialist managing the company’s receivables and ensuring accurate and timely collection of payments.
Responsibilities
Payment Processing:
Accurately record incoming payments via checks, ACH, credit card, and other methods into the accounting system first thing daily. Track and post customer deposits. Customer Billing:
Understand company’s auto-billing system. Upload invoices to customer portals as necessary and resolve any special requests. Collections:
Monitor aging reports and follow up with customers on past-due accounts through phone and email communication, tracking notes in Dynamics Customer Engagement CRM. Generate statements and reprint invoices and credit memos for customers as needed. Meet company DSO goal. Account Reconciliation:
Reconcile customer accounts and resolve payment application discrepancies or billing errors. Reporting:
Prepare regular reports on accounts receivable status, including aging analysis and cash receipt forecasts. Customer Service:
Respond to customer inquiries regarding invoices, account balances, payment history, credit hold, and finance charges per company guidelines, with courtesy, professionalism, and firmness where necessary. Compliance:
Ensure compliance with internal controls, credit policies, and accounting standards. Month-End Close:
Ensure all payments and adjustments are posted by month-end close deadline. Credit Review:
Assist with reviewing customer creditworthiness and setting appropriate credit limits when necessary. Additional duties as assigned by the Controller. Qualifications Experience:
2+ years of experience in accounts receivable or related accounting role. Technical Skills:
Proficient in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel. Detail-Oriented:
Strong attention to accuracy in data entry and financial reconciliation. Communication:
Excellent interpersonal and written communication skills to interact with customers of varying backgrounds and collaborating with colleagues in sales, warehouse, furniture, delivery, and customer service teams to resolve account disputes and support strong client relationships. Problem Solving:
Ability to investigate and resolve account issues independently and efficiently. Time Management:
Strong organizational skills and ability to manage multiple priorities under deadlines. Preferred Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. Familiarity with cash application and bank reconciliation processes. Understanding of sales tax and credit memo procedures. Understanding of restrictions customer’s purchase order can place on invoice and payment status. Why Join Us? People-First Culture:
Join a team that values collaboration, accountability, and personal growth. Purpose-Driven Work:
Help businesses thrive by supporting the financial health of a respected, service-oriented company. Career Growth:
Opportunities for training, mentorship, and career advancement within the organization. Comprehensive Benefits:
Competitive salary, company paid health benefits - paying up to 25% of premiums for dependents, Health Savings Account, 401(k) matching, commuter benefits via pre-tax payroll deductions, tuition reimbursement, free parking, paid time off, and a supportive work environment. For direct hires only. No recruiter interest, thank you. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Accounting/Auditing and Finance Industries Retail Office Equipment Referrals increase your chances of interviewing at AAA Business Supplies & Interiors by 2x Get notified about new Accounts Receivable Specialist jobs in
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Accurately record incoming payments via checks, ACH, credit card, and other methods into the accounting system first thing daily. Track and post customer deposits. Customer Billing:
Understand company’s auto-billing system. Upload invoices to customer portals as necessary and resolve any special requests. Collections:
Monitor aging reports and follow up with customers on past-due accounts through phone and email communication, tracking notes in Dynamics Customer Engagement CRM. Generate statements and reprint invoices and credit memos for customers as needed. Meet company DSO goal. Account Reconciliation:
Reconcile customer accounts and resolve payment application discrepancies or billing errors. Reporting:
Prepare regular reports on accounts receivable status, including aging analysis and cash receipt forecasts. Customer Service:
Respond to customer inquiries regarding invoices, account balances, payment history, credit hold, and finance charges per company guidelines, with courtesy, professionalism, and firmness where necessary. Compliance:
Ensure compliance with internal controls, credit policies, and accounting standards. Month-End Close:
Ensure all payments and adjustments are posted by month-end close deadline. Credit Review:
Assist with reviewing customer creditworthiness and setting appropriate credit limits when necessary. Additional duties as assigned by the Controller. Qualifications Experience:
2+ years of experience in accounts receivable or related accounting role. Technical Skills:
Proficient in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Excel. Detail-Oriented:
Strong attention to accuracy in data entry and financial reconciliation. Communication:
Excellent interpersonal and written communication skills to interact with customers of varying backgrounds and collaborating with colleagues in sales, warehouse, furniture, delivery, and customer service teams to resolve account disputes and support strong client relationships. Problem Solving:
Ability to investigate and resolve account issues independently and efficiently. Time Management:
Strong organizational skills and ability to manage multiple priorities under deadlines. Preferred Qualifications: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. Familiarity with cash application and bank reconciliation processes. Understanding of sales tax and credit memo procedures. Understanding of restrictions customer’s purchase order can place on invoice and payment status. Why Join Us? People-First Culture:
Join a team that values collaboration, accountability, and personal growth. Purpose-Driven Work:
Help businesses thrive by supporting the financial health of a respected, service-oriented company. Career Growth:
Opportunities for training, mentorship, and career advancement within the organization. Comprehensive Benefits:
Competitive salary, company paid health benefits - paying up to 25% of premiums for dependents, Health Savings Account, 401(k) matching, commuter benefits via pre-tax payroll deductions, tuition reimbursement, free parking, paid time off, and a supportive work environment. For direct hires only. No recruiter interest, thank you. Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Accounting/Auditing and Finance Industries Retail Office Equipment Referrals increase your chances of interviewing at AAA Business Supplies & Interiors by 2x Get notified about new Accounts Receivable Specialist jobs in
San Francisco, CA . Accounts Payable / Receivable Specialist
Billing Specialist - Accounts Receivable & Appeals
San Francisco, CA $35.00-$40.00 6 days ago Billing and Collections Specialist- 3243757
AP/AR Billing Specialist – San Francisco
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San Francisco, CA $30.00-$33.00 2 months ago San Francisco, CA $75,000.00-$90,000.00 2 weeks ago San Francisco, CA $68,000.00-$75,000.00 2 weeks ago South San Francisco, CA $30.00-$35.00 3 weeks ago South San Francisco, CA $40.00-$50.00 3 weeks ago San Francisco, CA $30.00-$32.00 3 weeks ago San Ramon, CA $70,000.00-$80,000.00 1 week ago Hospital Billing and Follow Up Specialist
San Mateo County, CA $72,321.60-$90,459.20 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr