Executive Assistant Job at US Auto Trust in Irvine

Executive Assistant

US Auto Trust – Irvine, CA

US Auto Trust is a Premier Luxury Automotive Group with a stable of legendary brands such as Aston Martin, Lamborghini, Ferrari, Pagani, Czinger, Lotus, and Cadillac.

We are seeking a dynamic and highly organized Executive Assistant to support our COO. In this role, you will provide essential administrative and operational support, ensuring seamless day‑to‑day execution of tasks, scheduling, and communications. The ideal candidate will be detail‑oriented, adaptable, and capable of managing multiple priorities in a fast‑paced environment.

Compensation: $70,000‑$80,000 per year

Responsibilities

• Organize, prioritize, and respond to emails, calls, and take notes in meetings.
• Perform clerical and administrative tasks such as printing, copying, scanning, and filing.
• Assist the top executive(s) with scheduling and managing his calendar, ensuring all appointments and meetings are coordinated seamlessly.
• Answer and screen calls and relay messages accordingly.
• Prepare, format, and finalize a wide variety of documents with high proficiency and detail (memos, reports, transaction docs, notices, and other materials).
• Arrange travel plans, including flights, hotels, transportation, and itineraries for both business and personal trips.
• Assist with personal tasks such as errands.
• Perform additional duties as assigned.

Requirements

• Proven experience as an executive assistant or in a similar role.
• Strong organizational and multitasking skills with the ability to prioritize and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication skills and ability to interact professionally with staff and external vendors.
• Proficiency in office management software, calendar tools (e.g., Google Calendar, Outlook), and Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team in a fast‑paced environment.

What We Offer

• Competitive compensation.
• Comprehensive benefits program, including health care options (medical, dental, and vision) and 401(k) savings with company match.
• Training, resources, and opportunities for career growth and advancement, tailored to individual performance, experience, and interests.
• Values‑driven culture built on integrity, professionalism, excellence, and teamwork.

We are a drug‑free, tobacco‑free, non‑smoking (including e‑cigarettes) company and an equal‑opportunity employer.