Executive Assistant Job at Usautotrust in Irvine

Description

US Auto Trust is a Premier Luxury Automotive Group! We are proud to have a stable of legendary brands such as Aston Martin, Lamborghini, Ferrari, Pagani, Czinger, Lotus and Cadillac.

We are seeking a dynamic and highly organized Executive Assistant to support our COO at our Irvine, CA location. In this role, you will provide essential administrative and operational support, ensuring seamless day-to-day execution of tasks, scheduling, and communications. The ideal candidate will be detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.

$70,000-$80,000/year

Responsibilities

• Organize, help prioritize, and respond to emails, calls, and take notes in meetings.
• Perform clerical and administrative tasks such as printing, copying, scanning & filing.
• Assist top executive(s) with scheduling and managing his calendar, ensuring all appointments and meetings are coordinated seamlessly.
• Answer and screen calls, relay messages accordingly.
• Prepare, format, and finalize a wide variety of documents with a high level of proficiency and detail (memos, reports, transaction docs, notices and other materials).
• Arrange travel plans, including flights, hotels, transportation, and itineraries for both business and personal trips.
• Assist with personal tasks such as errands, etc.
• Performs additional duties as assigned.

Requirements

• Proven experience as an executive assistant or in a similar role.
• Strong organizational and multitasking skills with the ability to prioritize and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication skills and ability to interact professionally with staff and external vendors.
• Proficiency in office management software, calendar tools (e.g., Google Calendar, Outlook), and Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team in a fast-paced environment.

What we offer

• Competitive compensation
• Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
• Values-driven culture built on integrity, professionalism, excellence and teamwork.

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).