Whitworth University
The Program Coordinator plays a key role in supporting the operations and academic mission of the College of Arts and Sciences (CAS), specifically within the Departments of Engineering & Physics and Math & Computer Science. Grounded in Whitworths commitment to academic excellence and whole-person development, this role ensures efficient coordination of academic programming, faculty support, student engagement, and administrative functions. The Program Coordinator helps advance Whitworth Universitys mission to provide high-quality, Christ-centered education and joins a community of belonging where creativity and learning thrive.
Administrative Support | 35%
- Coordinate department operations related to program reviews, accreditation, and publications.
- Support department chairs with course scheduling, contract load preparation, and academic catalog updates.
- Assist in onboarding new faculty and returning adjuncts/lecturers.
- Facilitate scholarship processes including collecting, organizing, and distributing information.
- Plan and manage departmental events, guest lectures, and academic activitiesbooking travel, processing contracts, and coordinating logistics.
- Assist with faculty hiring by coordinating candidate visits and travel arrangements.
- Support communication efforts between faculty and students via flyers, Blackboard, and email.
- Take and distribute accurate meeting minutes for department meetings.
Supervision & Fiscal Operations | 35%
- Hire, train, and supervise student workers; manage onboarding, timecards, and communications.
- Track departmental and program budgets; support financial forecasting and advise on purchases.
- Process reimbursements, check requests, and purchase orders; complete faculty purchasing card reports.
Office & Facilities Coordination | 25%
- Serve as liaison to university offices (Registrar, IT, Bookstore, Business Office, etc.) to support departmental needs.
- Coordinate classroom, office, and building-specific needs; act as designated building monitor.
- Maintain office supply inventories and department workrooms, including printer upkeep.
- Provide basic tech and equipment support using Microsoft Office, internet tools, and office machines.
- Manage department records, including electronic and physical filing systems.
- Oversee textbook, desk copy, exam copy, and library material ordering processes.
Other Responsibilities | 5%
- Collaborate with other College of Arts and Sciences program coordinators on shared initiatives.
- Perform other duties as assigned.
- Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
- 1-3 years of administrative experience in a higher education or similar environment, or transferable experience in roles requiring coordination, communication, and logistical support.
- Demonstrated proficiency with Microsoft Office and ability to learn new systems.
- A personal commitment to the Christian faith and to the integration of faith and learning.
- A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian Church.
- Knowledge of current academic, business, and administrative practices and procedures.
- Able to manage multiple tasks, maintain accurate records, and ensure smooth day-to-day operations.
- Demonstrates clear, professional communication across a range of stakeholders including faculty, students, and staff.
- Anticipates challenges and proactively identifies solutions in a collaborative way.
- Comfortable using standard office software and learning new tools or systems.
- Experience working in a college or university setting.
- Familiarity with academic operations such as scheduling, budget tracking, or faculty support.
- Experience supervising or coordinating student workers.
- Associates or bachelors degree.
.66 FTE | 9 months | 35 hours per week
Whitworth office hours are 8 AM to 4:30 PM Monday Friday
Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the universitys mission and integrate their Christian faith into their work.
Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.
Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.
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