Claire Myers Consulting
Event Coordinator
Location: Pleasanton, CA (On-site) | Full-time & Part-time Options Available
Compensation: $27-$32/hour DOE, benefits, and flexible schedule
About the Company
Beets Hospitality Group is a premier hospitality group operating two of the most sought-after event venues in the Bay Area. With a reputation for delivering beautifully executed events and refined culinary experiences, they've built a loyal following by blending professionalism, warmth, and creativity. Their team is passionate about creating unforgettable weddings and events, right down to the last detail.
About the Role
The Event Coordinator is the backbone of execution, responsible for managing the full event lifecycle from client meetings to day-of coordination. This role is ideal for someone who thrives in fast-paced environments, is calm under pressure, and enjoys blending logistics with hospitality. Event days are typically 10 hours, and the rhythm averages 1 to 2 events per week. Flex days are built in following event shifts to promote work-life balance.
What You'll Do
Lead and execute events from planning meetings to final wrap-up Direct the set-up crew and banquet staff during events Manage tastings, rehearsals, client walkthroughs, and vendor communications Ensure all event elements align with client vision and company standards Troubleshoot onsite challenges and resolve issues in real time Create floor plans and handle rental and vendor coordination Assist with administrative tasks and occasionally support the sales team with tours What We're Looking For
1 to 3+ years of experience in hospitality, events, or related roles Exceptional communication and people skills Ability to multitask and calmly manage the moving parts of large events Comfortable working weekends and swing shifts as needed Proficient in Google Suite, experience with event software a plus Bachelor's degree in Event Management or related field preferred
Why This Role
This team values each other, and it shows. You'll join a collaborative environment where your voice matters, your creativity is welcomed, and no two days are the same. Plus, you'll never be bored.
Location: Pleasanton, CA (On-site) | Full-time & Part-time Options Available
Compensation: $27-$32/hour DOE, benefits, and flexible schedule
About the Company
Beets Hospitality Group is a premier hospitality group operating two of the most sought-after event venues in the Bay Area. With a reputation for delivering beautifully executed events and refined culinary experiences, they've built a loyal following by blending professionalism, warmth, and creativity. Their team is passionate about creating unforgettable weddings and events, right down to the last detail.
About the Role
The Event Coordinator is the backbone of execution, responsible for managing the full event lifecycle from client meetings to day-of coordination. This role is ideal for someone who thrives in fast-paced environments, is calm under pressure, and enjoys blending logistics with hospitality. Event days are typically 10 hours, and the rhythm averages 1 to 2 events per week. Flex days are built in following event shifts to promote work-life balance.
What You'll Do
Lead and execute events from planning meetings to final wrap-up Direct the set-up crew and banquet staff during events Manage tastings, rehearsals, client walkthroughs, and vendor communications Ensure all event elements align with client vision and company standards Troubleshoot onsite challenges and resolve issues in real time Create floor plans and handle rental and vendor coordination Assist with administrative tasks and occasionally support the sales team with tours What We're Looking For
1 to 3+ years of experience in hospitality, events, or related roles Exceptional communication and people skills Ability to multitask and calmly manage the moving parts of large events Comfortable working weekends and swing shifts as needed Proficient in Google Suite, experience with event software a plus Bachelor's degree in Event Management or related field preferred
Why This Role
This team values each other, and it shows. You'll join a collaborative environment where your voice matters, your creativity is welcomed, and no two days are the same. Plus, you'll never be bored.