The Bay Club Company
Accounts Payable Specialist
The Bay Club Company, San Francisco, California, United States, 94199
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Accounts Payable Specialist
role at
The Bay Club Company
1 day ago Be among the first 25 applicants
General Summary The Accounts Payable Specialist is responsible for leading the accounts payable team on a daily basis with an objective of ensuring that all accounts payable operations are completed accurately, timely and in compliance with applicable state, federal and city regulations. The Accounts Payable Specialist will be constantly striving for a more effective and efficient process by working with club managers and outside vendors.
Job Description Primary Job Functions
Administer, oversee, and approve the processing of all accounts payable, including interact with department heads and business owners, as needed
Review and respond to vendor inquiries and statements, and coordinate payments
Process vendor invoices in an accurate and timely manner including ensuring all invoices are properly coded and approved according to company policies
Reviews and processes approved expense reports in Concur ensuring all expenses are properly supported and within company policy in an accurate and timely manner
Reconciles vendor statements and follows up with discrepancies
Assists with audit
Assign vendor invoices to appropriate staff for coding and submission
Communicate professionally and timely with coworkers and vendors
Create check run aging
Process check run and posting to Paymode for ACH and Virtual Card payments
Support Accounts Payable Sr Director and teammates with needs
Assist in month and year end close out procedures, as required
Communication and Relationships
Excellent leadership and interpersonal skills
Ability to communicate effectively and professionally interact with senior management, managers, and associates to administer payroll policies/procedures and ensure requests are completed thoroughly in a timely manner
Prepare comprehensive and detailed reports daily, semi-monthly and as needed for officers and senior management
Responsible for developing and maintaining positive relationships with all levels of management, departments, external auditors, and payroll service providers
Ability to demonstrate and communicate proficient problem solving and analytical skills
Corporate Goals & Objectives
Promote the company’s safety goals and actively work towards ensuring a safe working environment
Interpret and ensure compliance with company policies and procedures
Actively further corporate objectives and continuously support improvement and positive change, which includes participating on corporate designated committees to improve the company and business operations
Make professional development a consistent priority
Qualifications Minimum Qualifications To perform this job successfully, an individual must be able to perform each primary job function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills & Knowledge
Business and Management Principles - Knowledge of business and management principles involved in strategic planning, resource allocation, leadership, and coordination of people and resources. Includes the ability to interpret policy and think globally with an “out of box” perspective to achieve results autonomously.
Policies and Regulations — Knowledge of company policies, and general knowledge of applicable federal, state and local accounts payable laws, government accounts payable regulations.
Management of Personnel Resources — Knowledge of principles and procedures for legally identifying the best people for the job, hiring, motivating, developing and directing people as they work.
Problem Anticipation/ Deductive Reasoning — Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems and considers the relative costs and benefits of potential actions to choose the most appropriate one.
Written Comprehension and Expression — Ability to read, understand and communicate information and ideas in writing so others will understand.
Oral Comprehension and Expression — Ability to understand and communicate so others can understand ideas and information.
Computer – Advanced technical skills with accounts payable programs, Microsoft Office Excel, Word and Adobe Acrobat. Ability to update and maintain accounts payable procedure documents and software required by The Bay Club Company and regulatory agencies.
Experience
A minimum of 2 years of Accounts Payable experience
A minimum of 1 year of experience processing transactions in NetSuite and Concur or similar SAP required
Experience and knowledge of general Accounting Software applications
Demonstrated knowledge of Microsoft Office programs (Word, Outlook and Excel) a must
Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions
Education Bachelor’s degree in Accounting, Business Administration, or Finance preferred
Working Conditions / Physical Requirements
This position deals with internal and external personnel such as senior management, associates, and accounts payable related vendors on a regular basis with contact in various forms such as in person, phone and email
The location of the position is indoors, and extreme environmental conditions do not exist
It is sometimes necessary to deal with unpleasant or angry people with the need to problem solve difficult situations
It is necessary to adapt to a fast-paced environment
Sitting and standing is as needed
Requires occasional physical exertion such as bending, twisting, sitting, stooping, and use of hands and fingers
It is sometimes necessary for the position to travel independently to property locations, though not on a regular basis
Job Description Revision This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.
Equal Opportunity Employer The Bay Club Company (“TBCC”) provides equal employment opportunities without regard to race (and all traits historically associated with race, including but not limited to, hair texture and protective hairstyles), color, religion, creed (including, but not limited to, religious dress and grooming practices), sex (including pregnancy, childbirth or related medical conditions, and breastfeeding, and other related medical conditions), sexual orientation and identity, gender, gender identity, gender expression, actual or perceived national origin/ancestry, accent or ability to speak English, age, disability, marital/familial status, source of income, veteran status, citizenship status, political activities or affiliations, medical condition, genetic information, persons with AIDS or AIDS-related condition, or persons who are victims of domestic violence.
Estimated Base Pay Range $35.00 - $38.00 / hour
Other Compensation And Benefits At the Bay Club, we offer programs and perks that cultivate a healthy and active workplace environment. Here are the perks you can expect in your benefits package:
Club Membership
Competitive Compensation
Discounts on club services and amenities
Continuing Education
Community Involvement
Paid Time off*
Health Insurance*
Offered to Full-Time associates. Full-Time status eligibility starting at 20 average hours of work per week.
Seniority level Entry level
Employment type Full-time
Job function Accounting/Auditing and Finance
Industries Hospitality
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Accounts Payable Specialist
role at
The Bay Club Company
1 day ago Be among the first 25 applicants
General Summary The Accounts Payable Specialist is responsible for leading the accounts payable team on a daily basis with an objective of ensuring that all accounts payable operations are completed accurately, timely and in compliance with applicable state, federal and city regulations. The Accounts Payable Specialist will be constantly striving for a more effective and efficient process by working with club managers and outside vendors.
Job Description Primary Job Functions
Administer, oversee, and approve the processing of all accounts payable, including interact with department heads and business owners, as needed
Review and respond to vendor inquiries and statements, and coordinate payments
Process vendor invoices in an accurate and timely manner including ensuring all invoices are properly coded and approved according to company policies
Reviews and processes approved expense reports in Concur ensuring all expenses are properly supported and within company policy in an accurate and timely manner
Reconciles vendor statements and follows up with discrepancies
Assists with audit
Assign vendor invoices to appropriate staff for coding and submission
Communicate professionally and timely with coworkers and vendors
Create check run aging
Process check run and posting to Paymode for ACH and Virtual Card payments
Support Accounts Payable Sr Director and teammates with needs
Assist in month and year end close out procedures, as required
Communication and Relationships
Excellent leadership and interpersonal skills
Ability to communicate effectively and professionally interact with senior management, managers, and associates to administer payroll policies/procedures and ensure requests are completed thoroughly in a timely manner
Prepare comprehensive and detailed reports daily, semi-monthly and as needed for officers and senior management
Responsible for developing and maintaining positive relationships with all levels of management, departments, external auditors, and payroll service providers
Ability to demonstrate and communicate proficient problem solving and analytical skills
Corporate Goals & Objectives
Promote the company’s safety goals and actively work towards ensuring a safe working environment
Interpret and ensure compliance with company policies and procedures
Actively further corporate objectives and continuously support improvement and positive change, which includes participating on corporate designated committees to improve the company and business operations
Make professional development a consistent priority
Qualifications Minimum Qualifications To perform this job successfully, an individual must be able to perform each primary job function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills & Knowledge
Business and Management Principles - Knowledge of business and management principles involved in strategic planning, resource allocation, leadership, and coordination of people and resources. Includes the ability to interpret policy and think globally with an “out of box” perspective to achieve results autonomously.
Policies and Regulations — Knowledge of company policies, and general knowledge of applicable federal, state and local accounts payable laws, government accounts payable regulations.
Management of Personnel Resources — Knowledge of principles and procedures for legally identifying the best people for the job, hiring, motivating, developing and directing people as they work.
Problem Anticipation/ Deductive Reasoning — Ability to tell when something is wrong or is likely to go wrong and then apply general rules to specific problems to produce answers that make sense. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems and considers the relative costs and benefits of potential actions to choose the most appropriate one.
Written Comprehension and Expression — Ability to read, understand and communicate information and ideas in writing so others will understand.
Oral Comprehension and Expression — Ability to understand and communicate so others can understand ideas and information.
Computer – Advanced technical skills with accounts payable programs, Microsoft Office Excel, Word and Adobe Acrobat. Ability to update and maintain accounts payable procedure documents and software required by The Bay Club Company and regulatory agencies.
Experience
A minimum of 2 years of Accounts Payable experience
A minimum of 1 year of experience processing transactions in NetSuite and Concur or similar SAP required
Experience and knowledge of general Accounting Software applications
Demonstrated knowledge of Microsoft Office programs (Word, Outlook and Excel) a must
Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions
Education Bachelor’s degree in Accounting, Business Administration, or Finance preferred
Working Conditions / Physical Requirements
This position deals with internal and external personnel such as senior management, associates, and accounts payable related vendors on a regular basis with contact in various forms such as in person, phone and email
The location of the position is indoors, and extreme environmental conditions do not exist
It is sometimes necessary to deal with unpleasant or angry people with the need to problem solve difficult situations
It is necessary to adapt to a fast-paced environment
Sitting and standing is as needed
Requires occasional physical exertion such as bending, twisting, sitting, stooping, and use of hands and fingers
It is sometimes necessary for the position to travel independently to property locations, though not on a regular basis
Job Description Revision This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change. This job description replaces all previous descriptions for this position.
Equal Opportunity Employer The Bay Club Company (“TBCC”) provides equal employment opportunities without regard to race (and all traits historically associated with race, including but not limited to, hair texture and protective hairstyles), color, religion, creed (including, but not limited to, religious dress and grooming practices), sex (including pregnancy, childbirth or related medical conditions, and breastfeeding, and other related medical conditions), sexual orientation and identity, gender, gender identity, gender expression, actual or perceived national origin/ancestry, accent or ability to speak English, age, disability, marital/familial status, source of income, veteran status, citizenship status, political activities or affiliations, medical condition, genetic information, persons with AIDS or AIDS-related condition, or persons who are victims of domestic violence.
Estimated Base Pay Range $35.00 - $38.00 / hour
Other Compensation And Benefits At the Bay Club, we offer programs and perks that cultivate a healthy and active workplace environment. Here are the perks you can expect in your benefits package:
Club Membership
Competitive Compensation
Discounts on club services and amenities
Continuing Education
Community Involvement
Paid Time off*
Health Insurance*
Offered to Full-Time associates. Full-Time status eligibility starting at 20 average hours of work per week.
Seniority level Entry level
Employment type Full-time
Job function Accounting/Auditing and Finance
Industries Hospitality
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