New America
Primary Function
The Accounts Payable Specialist is responsible for processing Accounts Payable transactions, processing disbursements, managing vendor communications, preparing vendor and consultant contracts, maintaining Concur, and maintaining accurate financial records.
Responsibilities
Process all employee expense reimbursements in Concur; review for appropriate documentation and account coding; follow up with employees to resolve issues.
Process invoices from vendors, contractors, and state/federal agencies; review each for appropriate documentation and management approval; detect and correct discrepancies; enter into accounting software.
Monitor Finance mailbox; respond to requests in a timely manner; direct mail incorrectly sent to Finance to the appropriate person/team; follow up on unresolved matters until completely answered.
Set up bi‑weekly ACH and wire disbursements in the banking system.
Process physical checks when requested by a vendor.
Process credit card bills; reconcile all corporate card statements to reports and receipts submitted by cardholders via Concur.
Maintain vendor information, including banking information and W‑9s.
Interact with program directors, grant managers, and vendors; serve as primary interface with other departments on AP initiatives and process changes.
Assist in month‑end closing procedures; record journal entries to adjust balances or reclass expenses as needed; reconcile related accounts to the general ledger monthly.
Assist with year‑end 1099s.
Prepare vendor and consultant contracts; communicate with project managers regarding details of contracts; facilitate execution of contracts via Adobe Sign or Box Sign.
Maintain a schedule of contracts to track terms and monitor status.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Assist with external audits and other projects as assigned.
Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy, and reduce paper‑based processes.
Other Duties
Assist with Finance team admin duties such as sorting mail and scheduling team meetings; logging checks received via mail and distributing copies to Development.
The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances.
Qualifications
3+ years of working experience in accounting with a focus on Accounts Payable.
AA Degree in Accounting, Finance, or a related field. BA/BS is a plus.
Ability to seamlessly handle multiple deliverables, and the discretion to maintain confidential information.
Ability to effectively communicate in the English language verbally and in writing.
Proficient in MS Office applications such as Excel, Word, Outlook, etc.
Knowledge of Microsoft Dynamics – Serenic Navigator is a plus.
Compensation and Benefits Position is full‑time with benefits. Annual salary will be $65,000.00 – $70,000.00, depending on experience. New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; paid time off; observes all federal holidays; and an office‑wide closure between Christmas and New Year’s Day.
Location Hybrid mode in New America’s Washington, D.C. offices.
Application Process Please submit a resume and cover letter. Applications are reviewed on a rolling basis.
Physical Requirement This position is hybrid, working from home and in an office environment and sits at a desk for extended periods of time. The role requires dexterity to operate general office equipment, walking, bending, kneeling, and standing, and may require sitting for extended periods.
Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.
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Responsibilities
Process all employee expense reimbursements in Concur; review for appropriate documentation and account coding; follow up with employees to resolve issues.
Process invoices from vendors, contractors, and state/federal agencies; review each for appropriate documentation and management approval; detect and correct discrepancies; enter into accounting software.
Monitor Finance mailbox; respond to requests in a timely manner; direct mail incorrectly sent to Finance to the appropriate person/team; follow up on unresolved matters until completely answered.
Set up bi‑weekly ACH and wire disbursements in the banking system.
Process physical checks when requested by a vendor.
Process credit card bills; reconcile all corporate card statements to reports and receipts submitted by cardholders via Concur.
Maintain vendor information, including banking information and W‑9s.
Interact with program directors, grant managers, and vendors; serve as primary interface with other departments on AP initiatives and process changes.
Assist in month‑end closing procedures; record journal entries to adjust balances or reclass expenses as needed; reconcile related accounts to the general ledger monthly.
Assist with year‑end 1099s.
Prepare vendor and consultant contracts; communicate with project managers regarding details of contracts; facilitate execution of contracts via Adobe Sign or Box Sign.
Maintain a schedule of contracts to track terms and monitor status.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Assist with external audits and other projects as assigned.
Add value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy, and reduce paper‑based processes.
Other Duties
Assist with Finance team admin duties such as sorting mail and scheduling team meetings; logging checks received via mail and distributing copies to Development.
The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances.
Qualifications
3+ years of working experience in accounting with a focus on Accounts Payable.
AA Degree in Accounting, Finance, or a related field. BA/BS is a plus.
Ability to seamlessly handle multiple deliverables, and the discretion to maintain confidential information.
Ability to effectively communicate in the English language verbally and in writing.
Proficient in MS Office applications such as Excel, Word, Outlook, etc.
Knowledge of Microsoft Dynamics – Serenic Navigator is a plus.
Compensation and Benefits Position is full‑time with benefits. Annual salary will be $65,000.00 – $70,000.00, depending on experience. New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; paid time off; observes all federal holidays; and an office‑wide closure between Christmas and New Year’s Day.
Location Hybrid mode in New America’s Washington, D.C. offices.
Application Process Please submit a resume and cover letter. Applications are reviewed on a rolling basis.
Physical Requirement This position is hybrid, working from home and in an office environment and sits at a desk for extended periods of time. The role requires dexterity to operate general office equipment, walking, bending, kneeling, and standing, and may require sitting for extended periods.
Equal Opportunity All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies to all aspects of employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.
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