Incendia Partners
Executive Assistant
Compensation: $100,000 – $130,000
Incendia Partners is partnering with a leading investment firm to hire a highly motivated, resourceful, and detail‑driven Executive Assistant to support senior leadership. If you thrive in a fast‑paced environment where your work drives impact and efficiency, this is an outstanding opportunity.
About the Role As an Executive Assistant, you’ll be the trusted right hand to senior executives. Managing complex schedules, coordinating travel, preparing materials, and ensuring priorities run smoothly. You’ll be looked to as a proactive problem‑solver who anticipates needs before they arise, stays steady under pressure, and keeps operations running seamlessly.
This role requires flexibility with working hours. Overtime is fully compensated.
Key Responsibilities
Manage complex calendars and serve as a strategic gatekeeper
Coordinate domestic/international travel (flights, hotels, cars, visas, itineraries)
Prepare meeting materials, presentations, and briefing documents
Own expense reporting and administrative financial tasks
Support daily communication and handle confidential information with discretion
Work with internal tech/IT to keep devices functioning flawlessly
Provide reliable phone coverage and backup support to other executives
Assist with printing, scanning, binding, and courier needs
Partner with the broader admin team for coverage and workflow support
Take on special projects as needed
Jump in wherever needed to keep operations moving efficiently
What We’re Looking For
5+ years as an Executive Assistant or in administrative support (PE, finance, or fast‑paced environments strongly preferred)
Exceptional attention to detail and polished written/verbal communication
High emotional intelligence and a professional, composed presence
Ability to prioritize competing demands and meet tight deadlines
Proactive, solutions‑focused mindset
Strong relationship‑building skills
Proficiency in Microsoft Office; experience with Concur is a plus
Flexible, positive, and committed to a “no task too small” mentality
Reliable, punctual, and collaborative
Why This Opportunity Stands Out
15–20% annual performance bonus
100% company‑paid health insurance
Generous 401(k) match
Free Gym Membership
Paid overtime
Direct partnership with senior executives
High‑performing, respectful, and supportive team culture
Visible impact and meaningful work every day
If you’re energized by supporting leaders, solving problems, and keeping a high‑performing team operating at its best, we’d love to meet you.
Apply today or email me directly with your resume @ hryan@incendia.com
Additional Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industries: Investment Management, Venture Capital and Private Equity, Financial Services
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Incendia Partners is partnering with a leading investment firm to hire a highly motivated, resourceful, and detail‑driven Executive Assistant to support senior leadership. If you thrive in a fast‑paced environment where your work drives impact and efficiency, this is an outstanding opportunity.
About the Role As an Executive Assistant, you’ll be the trusted right hand to senior executives. Managing complex schedules, coordinating travel, preparing materials, and ensuring priorities run smoothly. You’ll be looked to as a proactive problem‑solver who anticipates needs before they arise, stays steady under pressure, and keeps operations running seamlessly.
This role requires flexibility with working hours. Overtime is fully compensated.
Key Responsibilities
Manage complex calendars and serve as a strategic gatekeeper
Coordinate domestic/international travel (flights, hotels, cars, visas, itineraries)
Prepare meeting materials, presentations, and briefing documents
Own expense reporting and administrative financial tasks
Support daily communication and handle confidential information with discretion
Work with internal tech/IT to keep devices functioning flawlessly
Provide reliable phone coverage and backup support to other executives
Assist with printing, scanning, binding, and courier needs
Partner with the broader admin team for coverage and workflow support
Take on special projects as needed
Jump in wherever needed to keep operations moving efficiently
What We’re Looking For
5+ years as an Executive Assistant or in administrative support (PE, finance, or fast‑paced environments strongly preferred)
Exceptional attention to detail and polished written/verbal communication
High emotional intelligence and a professional, composed presence
Ability to prioritize competing demands and meet tight deadlines
Proactive, solutions‑focused mindset
Strong relationship‑building skills
Proficiency in Microsoft Office; experience with Concur is a plus
Flexible, positive, and committed to a “no task too small” mentality
Reliable, punctual, and collaborative
Why This Opportunity Stands Out
15–20% annual performance bonus
100% company‑paid health insurance
Generous 401(k) match
Free Gym Membership
Paid overtime
Direct partnership with senior executives
High‑performing, respectful, and supportive team culture
Visible impact and meaningful work every day
If you’re energized by supporting leaders, solving problems, and keeping a high‑performing team operating at its best, we’d love to meet you.
Apply today or email me directly with your resume @ hryan@incendia.com
Additional Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industries: Investment Management, Venture Capital and Private Equity, Financial Services
#J-18808-Ljbffr