Scion Staffing
Executive Assistant
Scion Nonprofit Staffing has been engaged to conduct an immediate search for an Executive Assistant for our client, a highly regarded organization in San Francisco, California. This is a full‑time, contract, on‑site position with benefits.
What you’ll be doing:
Maintains the President’s complex calendar, coordinating meetings, donor visits, travel, logistics, and itineraries to maximize time and efficiency.
Prepares the President with necessary materials and information for meetings, conferences, and field visits, communicating with staff to ensure smooth operations.
Plans, organizes, and executes committee and board meetings, including tracking action items, preparing materials, maintaining records, and following up with stakeholders.
Serves as a liaison to all departments and the Board of Directors, providing administrative support, drafting correspondence, and facilitating communication.
Coordinates scheduling follow‑ups with donors, prospective donors, and partners in collaboration with Development staff.
Handles incoming correspondence (voice, paper, and electronic), routing and responding as appropriate, and maintains organized files and records.
Prepares minutes of Board and committee meetings, maintains records of actions, and supports board member orientations and special events.
Provides general administrative support, including word processing, data entry, file management, and interoffice coordination.
Schedules recurring meetings for the Management Team, staff, and multiple departments while prioritizing deadlines and ensuring alignment with organizational goals.
Conducts research, identifies issues proactively, and works collaboratively with staff to implement solutions and support business objectives.
Qualifications:
5 years of relevant experience in a nonprofit setting preferred.
Experience establishing professional relationships with donors, staff, and volunteers; significant experience being an effective collaborator with senior management, Board members, and staff required.
Demonstrated experience coordinating and/or managing the logistics of events or meetings.
Compensation: This opportunity offers a pay rate of 40 dollars per hour plus a comprehensive benefits package.
About our search firm: Scion Nonprofit Staffing is an award‑winning national nonprofit recruitment and staffing specialist for nonprofits, foundations, associations, and educational institutions. Since 2006, we have successfully placed thousands of talented professionals supporting incredible missions and programs. We specialize in executive leadership searches, direct‑hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
Equal Opportunity Employment Statement Scion Nonprofit, a division of Scion Staffing, Inc., is an equal‑opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and dedicate ourselves to making employment decisions based on merit and value. For opportunities located in a region that has enacted fair chance, arrest or conviction‑based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers all qualified applicants with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us and value, for ourselves, our client companies, and for the candidates we represent.
Job Details
Seniority level: Associate
Employment type: Contract
Job function: Administrative
Industries: Non‑profit Organizations and Environmental Services
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What you’ll be doing:
Maintains the President’s complex calendar, coordinating meetings, donor visits, travel, logistics, and itineraries to maximize time and efficiency.
Prepares the President with necessary materials and information for meetings, conferences, and field visits, communicating with staff to ensure smooth operations.
Plans, organizes, and executes committee and board meetings, including tracking action items, preparing materials, maintaining records, and following up with stakeholders.
Serves as a liaison to all departments and the Board of Directors, providing administrative support, drafting correspondence, and facilitating communication.
Coordinates scheduling follow‑ups with donors, prospective donors, and partners in collaboration with Development staff.
Handles incoming correspondence (voice, paper, and electronic), routing and responding as appropriate, and maintains organized files and records.
Prepares minutes of Board and committee meetings, maintains records of actions, and supports board member orientations and special events.
Provides general administrative support, including word processing, data entry, file management, and interoffice coordination.
Schedules recurring meetings for the Management Team, staff, and multiple departments while prioritizing deadlines and ensuring alignment with organizational goals.
Conducts research, identifies issues proactively, and works collaboratively with staff to implement solutions and support business objectives.
Qualifications:
5 years of relevant experience in a nonprofit setting preferred.
Experience establishing professional relationships with donors, staff, and volunteers; significant experience being an effective collaborator with senior management, Board members, and staff required.
Demonstrated experience coordinating and/or managing the logistics of events or meetings.
Compensation: This opportunity offers a pay rate of 40 dollars per hour plus a comprehensive benefits package.
About our search firm: Scion Nonprofit Staffing is an award‑winning national nonprofit recruitment and staffing specialist for nonprofits, foundations, associations, and educational institutions. Since 2006, we have successfully placed thousands of talented professionals supporting incredible missions and programs. We specialize in executive leadership searches, direct‑hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
Equal Opportunity Employment Statement Scion Nonprofit, a division of Scion Staffing, Inc., is an equal‑opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and dedicate ourselves to making employment decisions based on merit and value. For opportunities located in a region that has enacted fair chance, arrest or conviction‑based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers all qualified applicants with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us and value, for ourselves, our client companies, and for the candidates we represent.
Job Details
Seniority level: Associate
Employment type: Contract
Job function: Administrative
Industries: Non‑profit Organizations and Environmental Services
#J-18808-Ljbffr