SmithBucklin
Tradeshow and Sales & Fulfillment Coordinator
SmithBucklin, Chicago, Illinois, United States, 60290
Description
Smithbucklin , a 650‑person, employee‑owned professional services company with more than 70 years of success serving the association market, is looking for a b Trade Show and Sponsorship Coordinator,to join our team in b Chicago or Washington DC. OurEvent Services unit provides meetings, conventions, events and tradeshow management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organization’s events. Our goal is to work closely with client organization leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organization’s event objectives. At Smithbucklin, we embody a culture driven by optimism, ambition, expertise, and thoughtfulness , where every team member is empowered to exceed expectations and deliver exceptional results for our clients. Join us in shaping the future of association management, where our values serve as the cornerstone of our success.
What You Will Do…
Review vendor proposals/contracts and negotiate agreements
Create General Services Contractor specifications, develop exhibitor service manual, exhibit and sponsorship prospectus’ and create signage and security plans
Oversee and participate in exhibitor space selection process, and sponsorship program renewal process
Create trade show floor plan designs, exhibit hall experiences and activations
Partner with Smithbucklin sales professionals to design and deliver high impact exposure opportunities for our exhibitors and sponsors, pre, at, and post-show.
Develop relationships with, and fulfill year‑round partner programs and serve as the primary contact for exhibitor and sponsor companies
Sponsorship program fulfillment and tracking, including creation, trafficking and implementation of sponsor benefits, as well as financial tracking and reconciliation
Create and deliver post‑show exhibits and sponsorship ROI reports
Bring innovation and invention to trade show and sponsorship planning and management
This Role Might Be for You If…
You love the events and tradeshow industry, you possess strong knowledge of industry terminology, sponsorship fulfillment, and trade show management processes
You love innovation and creating new processes, and new creative ideas
You love to multi‑task, have strong time management skills and are known for your ability to prioritize effectively and flex when needed
You are proactive, with a default towards taking action
You thrive in pulling people together for a greater cause, eliciting cooperation from and inspiring clients, colleagues and suppliers
When presented with a problem, you demonstrate a positive attitude, eagerness and open‑mindedness towards solution seeking
You possess intellectual curiosity and strong analytical skills, are a continuous learner and seek to understand the “why and how”
You possess strong written and oral communication skills
You have strong interpersonal skills and a high degree of responsibility, initiative and professionalism
You possess familiarity with venues, facilities and convention centers
You have the ability to travel 25%, both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends)
Basic Qualifications
Bachelor's degree from an accredited four‑year institution or equivalent experience
2‑4 years relevant professional experience
Preferred Qualifications
2 years+ of experience in trade show or sponsorship planning environments is a plus
Experience with exhibit management software, Salesforce and/or other CRMs is a plus
Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Where Do You Fit? Whether you are just beginning your career or are a mid‑ or senior‑level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi‑talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee‑owned company, Smithbucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company. Our hybrid environment offers you the option of working from home two days per week. Employees will work a standard 40‑hour week, with the possibility of additional hours based on project deadlines. Smithbucklin considers several factors when determining compensation, including a candidate's recent coursework, training, experience, and certifications, among other considerations. The expected pay for this role is $63,000 – $67,000k for Chicago and $70,000 – $75,000k for Washington DC.
Equal Employment Opportunity At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self‑identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position. Smithbucklin will not sponsor applicants for work visas and as a precondition of employment, you must be authorized to work in the United States permanently.
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Smithbucklin , a 650‑person, employee‑owned professional services company with more than 70 years of success serving the association market, is looking for a b Trade Show and Sponsorship Coordinator,to join our team in b Chicago or Washington DC. OurEvent Services unit provides meetings, conventions, events and tradeshow management worldwide through the expertise of our meeting professionals, who manage every facet and detail of our client organization’s events. Our goal is to work closely with client organization leaders to create an enjoyable conference experience for all attendees, exhibitors and sponsors, while ensuring a successful outcome based on the organization’s event objectives. At Smithbucklin, we embody a culture driven by optimism, ambition, expertise, and thoughtfulness , where every team member is empowered to exceed expectations and deliver exceptional results for our clients. Join us in shaping the future of association management, where our values serve as the cornerstone of our success.
What You Will Do…
Review vendor proposals/contracts and negotiate agreements
Create General Services Contractor specifications, develop exhibitor service manual, exhibit and sponsorship prospectus’ and create signage and security plans
Oversee and participate in exhibitor space selection process, and sponsorship program renewal process
Create trade show floor plan designs, exhibit hall experiences and activations
Partner with Smithbucklin sales professionals to design and deliver high impact exposure opportunities for our exhibitors and sponsors, pre, at, and post-show.
Develop relationships with, and fulfill year‑round partner programs and serve as the primary contact for exhibitor and sponsor companies
Sponsorship program fulfillment and tracking, including creation, trafficking and implementation of sponsor benefits, as well as financial tracking and reconciliation
Create and deliver post‑show exhibits and sponsorship ROI reports
Bring innovation and invention to trade show and sponsorship planning and management
This Role Might Be for You If…
You love the events and tradeshow industry, you possess strong knowledge of industry terminology, sponsorship fulfillment, and trade show management processes
You love innovation and creating new processes, and new creative ideas
You love to multi‑task, have strong time management skills and are known for your ability to prioritize effectively and flex when needed
You are proactive, with a default towards taking action
You thrive in pulling people together for a greater cause, eliciting cooperation from and inspiring clients, colleagues and suppliers
When presented with a problem, you demonstrate a positive attitude, eagerness and open‑mindedness towards solution seeking
You possess intellectual curiosity and strong analytical skills, are a continuous learner and seek to understand the “why and how”
You possess strong written and oral communication skills
You have strong interpersonal skills and a high degree of responsibility, initiative and professionalism
You possess familiarity with venues, facilities and convention centers
You have the ability to travel 25%, both domestic and international, and work overtime as needed to attend events and client meetings (may include weekends)
Basic Qualifications
Bachelor's degree from an accredited four‑year institution or equivalent experience
2‑4 years relevant professional experience
Preferred Qualifications
2 years+ of experience in trade show or sponsorship planning environments is a plus
Experience with exhibit management software, Salesforce and/or other CRMs is a plus
Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Where Do You Fit? Whether you are just beginning your career or are a mid‑ or senior‑level professional, working at Smithbucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi‑talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee‑owned company, Smithbucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of Smithbucklin and are unified in the goal of building a great, enduring company. Our hybrid environment offers you the option of working from home two days per week. Employees will work a standard 40‑hour week, with the possibility of additional hours based on project deadlines. Smithbucklin considers several factors when determining compensation, including a candidate's recent coursework, training, experience, and certifications, among other considerations. The expected pay for this role is $63,000 – $67,000k for Chicago and $70,000 – $75,000k for Washington DC.
Equal Employment Opportunity At Smithbucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self‑identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position. Smithbucklin will not sponsor applicants for work visas and as a precondition of employment, you must be authorized to work in the United States permanently.
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