Office Assistant III Job at Detroit Staffing in Detroit

Office Assistant III

Under general supervision, perform moderately complex and semi-specialized clerical support duties; may supervise other clerical employees.

Examples of Duties:

• Type from rough draft important and/or confidential correspondence and reports.
• Assemble data and information and enter into defined tabular format.
• Determine the pertinence, adequacy, arrangement, and form of reports or correspondence requiring familiarity with departmental rules, policies, and procedures.
• Proofread and check the accuracy of work.
• Determine classification of material for filing.
• Perform filing of correspondence, records, and reports.
• Maintain records in databases, spreadsheets, and logs, requiring knowledge of departmental practices and procedures.
• Maintain confidential records and files.
• Schedule appointments and maintain calendars.
• Issue licenses and permits, determining eligibility through verifying documentation.
• Accept payments and issue receipts.
• Screen telephone calls and visitors and assist with nontechnical inquiries.
• Plan, schedule, and review the work of subordinates.
• Procure and monitor inventory of office materials and supplies.
• Assists the Law Department in contact with professional organizations, private concerns, employees, and governmental agencies regarding department activities.
• Maintains confidential information.
• Assists departmental personnel with meeting preparations, scheduling, minutes, legal documents, and research.
• Assists the Police Law Department with FOIA requests.
• Assists the Police Law Department with legal representation requests.
• Assists the Police Law Department with dispositions.
• Assists Law Department with litigation assignments, including but not limited to, obtaining documents, and contacting police personnel for interviews, depositions and trials.

Minimum Qualifications:

• High School graduation or G.E.D. (General Educational Development) equivalent with coursework in typing, keyboarding, word processing, and office management or business related subjects.
• Two (2) years of recent office experience performing moderately complex clerical and office work.
• Two (2) years of law experience.

Qualifications (preferred):

• Experience in a City department.
• Two (2) years of college courses preferable with proficiency in Microsoft Office products.

Supplemental Information:

Subjects and Weights: Computerized Assessment: 80% Evaluation of Training, Experience, & Personal Qualifications: 20% Total of Computerized Assessment, Interview and Evaluation T.E.P 100% Detroit Residency Credit: 15 Points Veteran Points: 0-15 Points

Employment Benefits:

The City of Detroit offers a competitive and comprehensive employee benefit package. Benefits include, but are not limited to the following:

• Health: Eligible for hospital, surgical, and prescription drug benefits.
• Dental
• Vision
• Insurance: Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.
• Long-Term Disability Insurance (Income Protection Plan)
• Paid Time Off: Sick Leave, Vacation, Holidays
• Other Leave Benefits: Funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave
• Retirement Benefits: City Employees Retirement System
• Advancement Opportunities: Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Employer: City of Detroit

Address: Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website: http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job