Michigan Staffing is hiring: Administrative Assistant in Detroit

Administrative Assistant

We are looking for an administrative assistant to provide high-level support to the vice president at a metro detroit college. This position requires strong organizational skills, bilingual proficiency, and the ability to manage complex schedules and travel arrangements. As a long-term contract role, this opportunity is ideal for candidates seeking stability and growth in an academic environment.

Responsibilities:

• Coordinate and manage the vice president's calendar, ensuring all engagements are accurately scheduled.
• Arrange travel plans, including transportation and accommodations, while adhering to budget and preferences.
• Organize and oversee conference logistics, including setup, scheduling, and post-event follow-up.
• Prepare and edit correspondence, reports, and documents using microsoft word and other tools.
• Utilize microsoft excel to maintain and analyze data for administrative tasks.
• Manage email communications, prioritizing and responding to messages as needed.
• Perform general office duties such as copying, filing, and data entry with accuracy and thoroughness.
• Set up and clean conference rooms for meetings and events, ensuring a well-maintained environment.
• Implement organizational systems, such as color coding, to streamline office processes.
• Provide support with microsoft powerpoint for presentations and other visual materials.

Requirements:

• Minimum of 5 years of experience in an administrative support role.
• Associate's degree or higher in a relevant field.
• Proficiency in microsoft office suite, including word, excel, and powerpoint.
• Bilingual fluency, with excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Experience with email management and composing clear and accurate correspondence.
• Familiarity with conference room setup and cleanup processes.
• Knowledge of visio is a plus but not required.