Touro University
Overview
The New York Medical College School of Medicine (NYMC SOM) is seeking a highly dynamic Program Manager to coordinate critical projects within the Office of Undergraduate Medical Education. The role ensures the smooth operation of curricular activities and program logistics, supporting continuous quality improvement (CQI) and accreditation compliance. This is an exceptional opportunity for a motivated individual to join an enthusiastic, multidisciplinary team of academic scholars, healthcare professionals, and medical education specialists.
The Program Manager will support undergraduate medical education and accreditation processes, working closely with the Dean of Undergraduate Medical Education and the Assistant Dean of Assessment, Evaluation, and Accreditation. Duties include project planning, workflow implementation, preparation of required materials, timeline monitoring, and administrative support such as meeting scheduling and minute taking.
Responsibilities
Support the Chair of the Educational Quality Improvement Program (EQUIP) team.
Coordinate and track NYMC SOM CQI activities.
Schedule presentations, prepare and distribute meeting materials.
Summarize and document key meeting outcomes.
Assist in the preparation of required LCME and Middle States accreditation reports and documents.
Document meeting minutes and track key action items to ensure adherence to accreditation timelines.
Participate in preparation for accreditation visits.
Develop and maintain standard operating procedures in the Office of Undergraduate Medical Education.
Maintain a system to track phase‑specific curricular initiatives and engage with Phase 1 and Phase 2/3 Curriculum Administrators.
Monitor SOM policy compliance, maintain an up‑to‑date tracking system of policies, and notify stakeholders of upcoming reviews and deadlines.
Send approved policies to Legal for publication and track final approval and publication to the website.
Identify and track action items from Education and Curriculum Committee (ECC) meetings and share information with relevant stakeholders.
Communicate with the ECC chair and meeting recorder to ensure accurate and up‑to‑date information.
Synthesize key information to ensure accountability and resolution across committees.
Assist with agenda creation for the ECC.
Prepare and distribute meeting agendas for the Curriculum Advisory Team (CAT).
Identify and communicate pending action items requiring curriculum committee and subcommittee chair action.
Coordinate special events related to the medical education program, including UME‑sponsored curriculum retreats.
Contribute to the training of medical education staff, providing guidance on the Program Manager position and relevant policies.
Develop and organize department‑level orientation for new hires.
Compile information for UME and curriculum committee meetings, prepare agendas, notes, and track follow‑up of action items.
Prepare correspondence, documents, and presentation materials relevant to the M.D. program.
Compile and manage documents for academic calendars.
Qualifications
Education Requirement
University degree in Business Management is desirable.
Minimum 3 years of experience in medical education (contextual evaluation of the candidate’s overall qualifications).
Proactive upgrading of current skills or acquiring additional skills through courses, seminars, etc. is expected.
Licenses or Certifications
Experience with program management software such as Microsoft Project or Access is preferred.
Technical / Computer Skills
Computer proficiency in a Windows environment using MS Office (Word, PowerPoint, Excel, Access, Outlook), graphics software, Google Mail, and SharePoint.
Advanced word processing, graph and table design.
Ability to analyze and interpret data at an advanced level.
Highly developed organizational and planning skills.
Proficiency in the use of artificial intelligence (AI) to support work efforts.
Prior Experience
Strong organizational and administrative management background preferred.
Experience in academic and/or administration, with a strong understanding of university organization and shared governance structures, preferred.
Other Skills and Attributes
Outstanding interpersonal, verbal, and written communication skills.
Demonstrated ability to develop strong relationships internally and externally with colleagues, stakeholders, faculty, and staff.
Excellent leadership skills, planning and organization abilities requiring time management in a deadline‑driven and goal‑oriented environment.
Ability to efficiently manage multiple projects concurrently from inception to completion.
Ability to routinely and independently exercise sound judgment in making decisions.
Understanding of organizational and change management processes with a track record of working collaboratively to plan and organize successful initiatives.
Ability to engage and motivate a diverse team of members.
Excellent analytical and problem‑solving skills.
Ability to role‑model and work cooperatively with colleagues, supervisors, and support staff.
Ability to oversee and maintain an effective team of task‑oriented employees who are able to work autonomously on projects and as a team.
Ability to help maintain a positive work environment built on trust and camaraderie among team members.
Courage and maturity to make difficult decisions when required.
Ability to give, accept, and act on constructive feedback.
Demonstrate the highest standard of professionalism, cultural sensitivity, and ethical behavior in all aspects of personal and professional actions and performance, including discretion and confidentiality that upholds FERPA.
Physical Demands
Intense visual concentration – computer use and reports.
Occasional hand delivery of materials.
Minimum Salary USD $65,280.00/Yr.
Maximum Salary USD $81,600.00/Yr.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Project Management and Information Technology
Industry Higher Education
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The Program Manager will support undergraduate medical education and accreditation processes, working closely with the Dean of Undergraduate Medical Education and the Assistant Dean of Assessment, Evaluation, and Accreditation. Duties include project planning, workflow implementation, preparation of required materials, timeline monitoring, and administrative support such as meeting scheduling and minute taking.
Responsibilities
Support the Chair of the Educational Quality Improvement Program (EQUIP) team.
Coordinate and track NYMC SOM CQI activities.
Schedule presentations, prepare and distribute meeting materials.
Summarize and document key meeting outcomes.
Assist in the preparation of required LCME and Middle States accreditation reports and documents.
Document meeting minutes and track key action items to ensure adherence to accreditation timelines.
Participate in preparation for accreditation visits.
Develop and maintain standard operating procedures in the Office of Undergraduate Medical Education.
Maintain a system to track phase‑specific curricular initiatives and engage with Phase 1 and Phase 2/3 Curriculum Administrators.
Monitor SOM policy compliance, maintain an up‑to‑date tracking system of policies, and notify stakeholders of upcoming reviews and deadlines.
Send approved policies to Legal for publication and track final approval and publication to the website.
Identify and track action items from Education and Curriculum Committee (ECC) meetings and share information with relevant stakeholders.
Communicate with the ECC chair and meeting recorder to ensure accurate and up‑to‑date information.
Synthesize key information to ensure accountability and resolution across committees.
Assist with agenda creation for the ECC.
Prepare and distribute meeting agendas for the Curriculum Advisory Team (CAT).
Identify and communicate pending action items requiring curriculum committee and subcommittee chair action.
Coordinate special events related to the medical education program, including UME‑sponsored curriculum retreats.
Contribute to the training of medical education staff, providing guidance on the Program Manager position and relevant policies.
Develop and organize department‑level orientation for new hires.
Compile information for UME and curriculum committee meetings, prepare agendas, notes, and track follow‑up of action items.
Prepare correspondence, documents, and presentation materials relevant to the M.D. program.
Compile and manage documents for academic calendars.
Qualifications
Education Requirement
University degree in Business Management is desirable.
Minimum 3 years of experience in medical education (contextual evaluation of the candidate’s overall qualifications).
Proactive upgrading of current skills or acquiring additional skills through courses, seminars, etc. is expected.
Licenses or Certifications
Experience with program management software such as Microsoft Project or Access is preferred.
Technical / Computer Skills
Computer proficiency in a Windows environment using MS Office (Word, PowerPoint, Excel, Access, Outlook), graphics software, Google Mail, and SharePoint.
Advanced word processing, graph and table design.
Ability to analyze and interpret data at an advanced level.
Highly developed organizational and planning skills.
Proficiency in the use of artificial intelligence (AI) to support work efforts.
Prior Experience
Strong organizational and administrative management background preferred.
Experience in academic and/or administration, with a strong understanding of university organization and shared governance structures, preferred.
Other Skills and Attributes
Outstanding interpersonal, verbal, and written communication skills.
Demonstrated ability to develop strong relationships internally and externally with colleagues, stakeholders, faculty, and staff.
Excellent leadership skills, planning and organization abilities requiring time management in a deadline‑driven and goal‑oriented environment.
Ability to efficiently manage multiple projects concurrently from inception to completion.
Ability to routinely and independently exercise sound judgment in making decisions.
Understanding of organizational and change management processes with a track record of working collaboratively to plan and organize successful initiatives.
Ability to engage and motivate a diverse team of members.
Excellent analytical and problem‑solving skills.
Ability to role‑model and work cooperatively with colleagues, supervisors, and support staff.
Ability to oversee and maintain an effective team of task‑oriented employees who are able to work autonomously on projects and as a team.
Ability to help maintain a positive work environment built on trust and camaraderie among team members.
Courage and maturity to make difficult decisions when required.
Ability to give, accept, and act on constructive feedback.
Demonstrate the highest standard of professionalism, cultural sensitivity, and ethical behavior in all aspects of personal and professional actions and performance, including discretion and confidentiality that upholds FERPA.
Physical Demands
Intense visual concentration – computer use and reports.
Occasional hand delivery of materials.
Minimum Salary USD $65,280.00/Yr.
Maximum Salary USD $81,600.00/Yr.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Project Management and Information Technology
Industry Higher Education
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