Job Posting
Senior Administrative Assistant
Job Opening ID #: 218775 Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Kansas Highway Patrol
About the Position:
- Who can apply: Anyone (External)
- Classified/Unclassified Service: Classified
- Full/Part-time: Full-Time
- Work Schedule: 8:00a - 5:00p
- Eligible to Receive Benefits: Yes
- Veteran's Preference Eligible: Yes
Compensation:
* Hourly Pay Range: $ 15.75 - $ 17.39
Employment Benefits:
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Fitness Centers in select locations
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
- Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer.
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities:
Position Summary: Incumbent receives, reviews, and verifies in the SMART system Troop VISA (BPC) monthly statements for accuracy and completeness, under strict deadlines. Incumbent is the main contact person for this troop for questions regarding VISA procedures and BPC card issuance. Responds to requests for individual receipts from accounting. Maintains p-card files and ensures current policies are being followed.
Incumbent forwards necessary reports and NTA's to respective district courts and agency personnel as needed. Incumbent will update hard copies of the agency policy and procedure manual, to remain in compliance with agency COOP plans.
Utilizes informed resources to answer and discuss issues and questions received from the public concerning the law, regulations, road, and weather information, among other topics; in order to provide public information services by discussing issues and questions clearly and concisely in writing, in person, and on the telephone. Places and logs outgoing calls for troop staff and others. Screens calls for referral to the appropriate person with the agency and/or outside agencies to handle specific questions, tasks, or emergencies. Receives and disseminates daily mail.
Maintains records and files personnel information, correspondence, leave reports, subpoenas, training reports, requisition, and other documents in order to assure ready access to these documents. Knowledge of proper records retention information and filing procedures are used.
Incumbent maintains a log of all incoming local, state and federal subpoenas for troop personnel and disseminates that information to the appropriate individuals.
Maintains spreadsheets and maps of injury and fatality accidents occurring within the Troop. This information is made available to all agency employees and is used to determine enforcement efforts by the uniformed personnel with impacts public safety.
Incumbent assists in issuance of troop requisitions, travel authorizations, and expense reports as requested. Assists GHQ staff with locating lost receipts and forwarding them to the proper personnel. Assists in typing various correspondence, reports, and forms in order to provide an accurate and professional portrayal of events that effect personnel by operating computer and/or other office equipment. Operates copier, scanner, and calculator in order to accomplish various tasks involving this equipment.
For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #.
Qualifications:
Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Driver's License.
Ability to obtain Notary Public license.
Necessary Special Requirements: Ability to speak clearly and concisely in person and on the telephone. Ability to establish and maintain effective working relationships. Ability to communicate effectively, verbally and in writing, with fellow employees and the general public. Proficient with Microsoft Windows, and Excel software programs. Listen, comprehend and respond to fellow employees and general public via telephone or in person. Ability to complete, basic mathematical calculations, proofread accurately, multi-task, read and write comprehensively.
Minimum Requirements: One year of experience in general office, clerical, and administrative support work.
Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigation, including fingerprints.
Ability to sit, walk, stand, stretch, twist, reach out with body, arms and legs; listen, comprehend, respond, speak clearly and concisely in writing, in person, and on the telephone; repeatedly bend, stoop, lift lightweight materials up to 30 lbs, sit for long periods of time, move in confined areas, and perform repetitive motions with one or more extremity
Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.
Recruiter Contact Information:
- Name: Linette McCune
- Email:Linette.McCune@KS.GOV
- Phone Number: 785-296-3102
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email - sent to the Preferred email on the My Contact Information page
Notifications - view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
- Transcripts
- DD214 (if you are claiming Veteran's Preference)
Upload these on the Attachments step in your Job Application
- Resume
- Cover Letter (Optional)
Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
