Senior Administrative Assistant Job at State of Kansas in Leavenworth

Job Posting Important Recruitment Information for this vacancy Job Posting closes: January 2, 2026 Required documents uploaded by: January 2, 2026 Agency Information: Lansing Correctional Facility 301 E. Kansas St. Lansing, KS 66043 About the Position Who can apply: Anyone (External) Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: Monday - Friday 7:30am to 4:00pm Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Search Keywords: Lansing Correctional Facility, Leavenworth, Administrative Compensation: Starts at $16.56 * Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities Position Summary: The primary mission is the imaging, scanning and coding of all material from resident central file. The goal and purpose of this position is proper maintenance of those records. Job Responsibilities may include but are not limited to the following: Imaging: Pulls and sorts through Central Files to determine what needs to be imaged. Pulls needed information from files and stacks with divider sheets (bar coded) between each sheet prior to imaging. Scans/Images each sheet of paper, identifies and codes for appropriate section of file, stamps as imaged and refiles information in the Central File. Active Central Files are returned to shelves. Images items as needed for special projects. Coordinates with other Imaging Station all retention and disposition of inactive Central Files. Files as assigned in the Offender Master File, ensuring all documentation is filed correctly according to policy and procedures. Assists in shifting files as needed. Performs other tasks as assigned by supervisors. Must learn and follow all security measures for working with Residents in a multi-level custody correctional facility. Receives, sorts and distributes incoming and outgoing mail and phone calls, ensuring accuracy of distribution. Qualifications Education: High School Diploma or Equivalent Minimum Qualifications: One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency. Post-Offer, Pre-employment Requirements: Must take and pass a drug screening test approved by the Division of Personnel Services unless the incumbent is moving from one safety-sensitive position within the same agency performing substantially similarly duties. May be required to pass a background check. E-Verify: This employer participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers can only use E-Verify once you have accepted a job offer and complete the form. Recruiter Contact Information Name: Lori East Email: Lori.East@ks.gov Phone: 913-250-2629 Mailing Address: Lansing Correctional Facility P.O. Box 2 Lansing, KS 66043 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email - sent to the Preferred email on the My Contact Information page Notifications - view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page Transcripts DD214 (if you are claiming Veteran's Preference) Tax Clearance Certificate Upload these on the Attachments step in your Job Application

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Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference Lansing Correctional Facility is approved for the Veterans' GI Bill Apprenticeship Program. How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.