Substitute, Administrative Assistant Job at Charlotte-Mecklenburg Schools in Cha

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Overview

The Substitute, Administrative Assistant, under close supervision, performs temporary clerical work with minimal decision-making discretion while the regular administrative assistant is absent. Substitute, Administrative Assistants are temporary staff and are used as needed. The employee performs school-based and/or district-level support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Flat Rate/Substitute

Reports To

Assigned Administrator

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte-Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Perform administrative duties and support the assigned administrator or department/school in the absence of the regular administrative assistant
• Support stakeholders in person, via phone, and email
• Open, sort, and distribute incoming mail
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
• Provide processing and data entry support
• Assist with special programs/projects in support of department/school activities as needed
• Monitor calendars and schedule meetings between internal and external stakeholders
• Prepare agendas, reports, correspondence, and memorandums
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Knowledge of county and school board policies, procedures, and standards regarding school systems
• Knowledge of required records preparation and maintenance
• Ability to maintain professional and emotional control under stress
• Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to communicate effectively and employ positive communication skills in all settings/mediums
• Ability to maintain confidentiality regarding school system business
• Ability to take initiative, work independently, and exercise sound judgement

Education And Experience

• High School diploma or equivalent required
• Clerical or administrative office support experience preferred
• Equivalent combination of education and experience

Special Requirements

• Possess and maintain a valid Driver's License or ability to provide own transportation
• Travel to school district buildings and professional meetings

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Primary and Secondary Education, Education Administration Programs, and Government Administration

We’re looking to fill this role with qualified applicants across Charlotte-Mecklenburg Schools.