WS Management Inc.
Accounting & Administrative Lead Dual Property (Full Time) - Hacienda Hotel Best
WS Management Inc., San Diego, California, United States, 92189
Dual Property Accounting & Administrative Coordinator (Full Time) - Hacienda Hotel Best Western Plus
Position Summary
We are seeking an experienced Accounting & Administrative Coordinator for a dual role supporting 2 amazing properties in Old Town San Diego, The Hacienda Hotel Old Town by Best Western Plus & The Old Town Tequila Factory. We are a growing company looking for someone who is innately entrepreneurial, results‑driven, motivated, and a self‑starter. This role is ideal for a highly detailed, hospitality‑savvy professional who thrives in both numbers and in a dynamic environment interacting with a diverse group of people, and who works well in a fast‑paced, multi‑building hotel environment. The position blends property‑level accounting responsibilities with administrative support and requires strong financial acumen, excellent organization, and a deep understanding of hotel operations, especially front desk processes.
Key Accounting Responsibilities
Oversee daily property‑level accounting tasks including reconciliations, billing accuracy, and internal controls.
Support the preparation of financial reports, month‑end close processes, and variance analysis.
Manage Accounts Payable processing, vendor communication, and coding accuracy.
Maintain accurate Guest Ledger, City Ledger, credit card activity, chargebacks, and House Accounts.
Provide administrative support to the General Managers including payroll reviews, scheduling support, and documentation management.
Ensure alignment with company financial policies, audit standards, and compliance requirements.
Partner with the Front Desk to resolve guest billing questions, correct posting errors, and ensure smooth financial operations.
Maintain organized financial records, logs, trackers, and administrative databases.
Assist with forecasting, budgeting inputs, and financial trend analysis.
Support onboarding, internal communication systems (TEAMs, SharePoint), and administrative processes.
Key Administrative Responsibilities
Maintain administrative records, forms, and compliance documents.
Support onboarding tasks such as new hire setups, training documents, or communication logs.
Assist GMs with scheduling meetings, compiling reports, and managing internal documentation.
Coordinate with corporate accounting/HR as needed.
Handle sensitive information with confidentiality and professionalism.
Required Knowledge, Skills & Abilities
Hotel experience required; strong understanding of front desk operations, guest billing, and hospitality systems.
1+ years hotel or restaurant accounting required.
Strong financial acumen and ability to interpret ledgers, reports, and data trends.
Advanced skill in Microsoft Excel, Microsoft 365, OneDrive, and comfort with cloud‑based systems.
Experience with Sage, ProfitSword, Visual Matrix, Micros, or similar platforms preferred.
Strong organizational abilities; capable of juggling multiple deadlines.
Meticulous attention to detail; self‑starter with strong followthrough.
Ability to communicate professionally with guests, team members, and leadership.
Problemsolver who maintains composure and accuracy in high‑paced environments.
Ability to maintain confidentiality and follow internal control procedures.
The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice. We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected class.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Accounting/Auditing and Finance
Hospitality
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Key Accounting Responsibilities
Oversee daily property‑level accounting tasks including reconciliations, billing accuracy, and internal controls.
Support the preparation of financial reports, month‑end close processes, and variance analysis.
Manage Accounts Payable processing, vendor communication, and coding accuracy.
Maintain accurate Guest Ledger, City Ledger, credit card activity, chargebacks, and House Accounts.
Provide administrative support to the General Managers including payroll reviews, scheduling support, and documentation management.
Ensure alignment with company financial policies, audit standards, and compliance requirements.
Partner with the Front Desk to resolve guest billing questions, correct posting errors, and ensure smooth financial operations.
Maintain organized financial records, logs, trackers, and administrative databases.
Assist with forecasting, budgeting inputs, and financial trend analysis.
Support onboarding, internal communication systems (TEAMs, SharePoint), and administrative processes.
Key Administrative Responsibilities
Maintain administrative records, forms, and compliance documents.
Support onboarding tasks such as new hire setups, training documents, or communication logs.
Assist GMs with scheduling meetings, compiling reports, and managing internal documentation.
Coordinate with corporate accounting/HR as needed.
Handle sensitive information with confidentiality and professionalism.
Required Knowledge, Skills & Abilities
Hotel experience required; strong understanding of front desk operations, guest billing, and hospitality systems.
1+ years hotel or restaurant accounting required.
Strong financial acumen and ability to interpret ledgers, reports, and data trends.
Advanced skill in Microsoft Excel, Microsoft 365, OneDrive, and comfort with cloud‑based systems.
Experience with Sage, ProfitSword, Visual Matrix, Micros, or similar platforms preferred.
Strong organizational abilities; capable of juggling multiple deadlines.
Meticulous attention to detail; self‑starter with strong followthrough.
Ability to communicate professionally with guests, team members, and leadership.
Problemsolver who maintains composure and accuracy in high‑paced environments.
Ability to maintain confidentiality and follow internal control procedures.
The statements listed are intended to represent the key duties and level of work being performed. They are not intended to be a comprehensive list of all activities, duties, responsibilities or qualifications of the job. Activities, duties, and responsibilities are therefore subject to change and new ones may be assigned at any time, with or without notice. We are an equal opportunity and affirmative action employer and make employment decisions without regard to membership in any protected class.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Accounting/Auditing and Finance
Hospitality
#J-18808-Ljbffr